Tree Maintenance Services Invitation to Tender

The Service provision will be by way of a Framework Contract arrangement over a four year period.

United Kingdom-Letchworth Garden City: Tree-maintenance services

2016/S 180-323785

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Hertfordshire District Council
Council Offices, Gernon Road – Electronic Access to Information
Contact point(s): North Hertfordshire District Council — Please submit via the Council’s E-Tendering System
For the attention of: Rachel Cooper
SG63JF Letchworth Garden City
United Kingdom
Telephone: +44 1462474000
E-mail: rachel.cooper@north-herts.gov.uk

Internet address(es):

General address of the contracting authority: www.north-herts.gov.uk

Address of the buyer profile: http://www.supplyhertfordshire.uk/

Further information can be obtained from: http://www.supplyhertfordshire.uk/
United Kingdom

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:http://www.supplyhertfordshire.uk/
Contact point(s): North Hertfordshire District Council
For the attention of: Rachel Cooper
United Kingdom
Telephone: +44 1462474000
E-mail: rachel.cooper@north-herts.gov.uk
Internet address: www.north-herts.gov.uk

Tenders or requests to participate must be sent to: http://www.supplyhertfordshire.uk/
Contact point(s): North Hertfordshire District Council
For the attention of: Rachel Cooper
United Kingdom
Telephone: +44 1462474000
E-mail: rachel.cooper@north-herts.gov.uk
Internet address: www.north-herts.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

NHDC 0916 — Tree Maintenance Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 612 000 GBP

II.1.5)Short description of the contract or purchase(s)

North Hertfordshire District Council (the Council) invites Tenders to provide Tree
Maintenance Services (the Works). The Service provision will be by way of a Framework Contract arrangement over a four year period. The Council intends that a maximum of four organisations will be included in the framework arrangement. The value of the Contract over the four year period is estimated to be in the region of GBP 612 000.
Procurement documentation can be accessed by logging into Supply Hertfordshire at the following link:

http://www.supplyhertfordshire.uk/

II.1.6)Common procurement vocabulary (CPV)

77211500, 77211600, 77340000, 77341000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The economic operator must meet the requirements set out in Regulations 57 (exclusion grounds) of the Public Contract Regulations 2015.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender documents.
Minimum level(s) of standards possibly required: As set out in the Tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Tender documents.
Minimum level(s) of standards possibly required:
As set out in the Tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Arborists will need to have a relevant professional qualification in order to be considered.

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LL13230/16/C1326

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.11.2016 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.11.2016 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 31.3.2018

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: This is a 4 year contract. Further notices may be published in 2019.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement and the contract will be awarded on the basis of the most economically advantageous tender.
The Council has considered how this procurement can improve social value in terms of social, environmental and economic wellbeing. The Council considers that it is appropriate for this procurement to improve environmental and social wellbeing given the nature of the services provided to the relevant communities. The contract terms and conditions will require compliance with the Council’s policies and strategies on environmental matters and the service specification and quality criteria will help ensure the service is delivered to a good standard. Active contract management will ensure the relevant communities continue to benefit from quality public services throughout the contract term.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

North Hertfordshire District Council
Council Offices, Gernon Road
SG6 3JF Letchworth Garden City
United Kingdom

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.9.2016

Oxfordshire County Council Arboricultural Services Framework

Grounds Maintenance East Midlands – ESPO Framework

Trees Maintenance Contract London

Tree Clearance Works Kent