Tree Maintenance Works London

Tree Maintenance Works London

To undertake tree maintenance work on estates and gardens.

United Kingdom-London: Tree-maintenance services

2017/S 215-447053

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Phoenix Community Housing
The Green Man
United Kingdom
Contact person: James Peters
Telephone: +44 7985214880
NUTS code: UKI

Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


Access to the procurement documents is restricted. Further information can be obtained at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


Schedule of rates.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Phoenix Community Housing are seeking to appoint a professionally qualified competent contractor to undertake tree maintenance work on its estates and gardens.

II.1.5)Estimated total value

Value excluding VAT: 160 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Downham, South East London.

II.2.4)Description of the procurement:

Phoenix Community Housing have about 6 000 properties either on estates or on streets, with 3 000 estate and street trees and many garden trees. We are seeking to appoint a professionally qualified competent contractor to undertake tree maintenance work on its estates and gardens.

This includes felling, pruning and pollarding trees as part of annual work on estates or trees in tenant’s gardens where they have become overgrown.

To provide an emergency response where trees have fallen following strong winds or otherwise.

To carry out planting of new trees.

Tenders must include completion of the attached schedule of rates.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Experience / Weighting: 20
Quality criterion – Name: Skills and training / Weighting: 10
Quality criterion – Name: Health and Safety / Weighting: 20
Price – Weighting: 50 %

II.2.6)Estimated value

Value excluding VAT: 160 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

1 year.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

List and brief description of selection criteria:

You must provide a statement to demonstrate that you possess the necessary human and technical resources and experience to perform the contract to an appropriate quality standard.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please provide a statement demonstrating how you will carry out tree maintenance duties in a sustainable way.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/01/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 06/04/2018

IV.2.7)Conditions for opening of tenders

Date: 08/01/2018
Local time: 12:00

The Green Man.

Information about authorised persons and opening procedure:

Two managers from separate teams.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the myTenders Web Site at

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(MT Ref:203091).

VI.4)Procedures for review

VI.4.1)Review body

Phoenix Community Housing
The Green Man, 355 Bromley Road
United Kingdom
Telephone: +44 8000285700Internet
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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