Tree Management Framework Agreement

Tree Management Framework Agreement

Tree Management Framework Agreement to include lot one tree surgery and lot two tree inspection at various sites throughout Devon.

UK-Exeter: Agricultural, forestry, horticultural, aquacultural and apicultural services

2013/S 116-198250

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Devon County Council
Devon Procurement Service, County Hall Room 120, Topsham Road
For the attention of: Matthew Chapman
EX2 4QD Exeter
UNITED KINGDOM
Telephone: +44 1392383000
E-mail: matthew.chapman@devon.gov.uk

Internet address(es):

General address of the contracting authority: www.devon.gov.uk

Address of the buyer profile: www.supplyingthesouthwest.org.uk

Further information can be obtained from: Supplyingthesouthwest
Internet address: www.supplyingthesouthwest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Supplyingthesouthwest
Internet address: www.supplyingthesouthwest.org.uk

Tenders or requests to participate must be sent to: Supplyingthesouthwest
Internet address: www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

CP858-13 Tree Management Framework Agreement to include lot one tree surgery and lot two tree inspection at various sites throughout Devon.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Various sites accross Devon.
NUTS code UKK4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 25
Duration of the framework agreement

Duration in months: 39
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 and 5 000 000 GBP
Frequency and value of the contracts to be awarded: As required.

II.1.5)Short description of the contract or purchase(s)

It is not envisaged that the participants will exceed 25 (and maybe less) but the invitation to tender documents set out in more detail the specific processes for contractor selection.
The Framework Agreement is to provide Tree Inspection and Tree Surgery services in relation to Devon County Council (DCC) premises, Public Highways network and adjacent land. The DCC estate comprises approximately 900+ establishments including some 300+ Schools, together with other educational units, Children’s Centres, Social Care Units, Libraries, Offices, other Corporate Buildings and some tenanted farms. The County also maintains in the region of 12,800 kilometres of highways and work will be required in relation to trees located on or adjacent to these properties and to highways trees, as well as to trees on its rights of way network for example public footpaths and bridleways.
II.1.6)Common procurement vocabulary (CPV)

77000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Framework Agreement is to provide for Lot 1 Tree Surgery and Lot 2 Tree Inspections in relation to Devon County Council (DCC) premises, public Highways network and adjacent land.
Estimated value excluding VAT:
Range: between 1 and 5 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 39 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Tree Surgery works

1)Short description

Databases of contractors will be maintained by Devon County Council. The databases will carry the details of all Tree Surgery contractors that have been appointed to the Framework. The databases will contain relevant information to enable the most appropriate tree surgery contractor to be identified for Non Highways and Highways work within the relevant county sub area, for each package of work.
The decision as to which Tree Surgery contractor will be invited to carry out tree surgery work in each instance, will be made on the basis of lowest cost to specification.
Devon County Council require there to be a separation of duties whereby the Tree Surgery Contractors will not normally be permitted to carry out Tree Inspection work within the same county sub area. This is with the minor exception that for tree work which requires urgent safety remedial action only, competent tree surgery contractors may be called out to both assess and make safe the tree, where there is a sufficient urgency of requirement.
2)Common procurement vocabulary (CPV)

77000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Tree Inspection

1)Short description

Databases of contractors will be maintained by Devon County Council. The databases will carry the details of all Tree Inspection contractors that have been appointed to the Framework. The databases will contain all relevant information to enable the most appropriate Tree Inspection contractor to be identified for Non Highways and Highways work within the relevant county sub area, for each package of work.
The decision as to which Tree Inspection contractor will be invited to carry out tree inspection work in each instance, will generally be made on the basis of lowest cost to specification.
Devon County Council require there to be a separation of duties whereby the Tree Surgery Contractors will not normally be permitted to carry out Tree Inspection work within the same county sub area. This is with the minor exception that for tree work which requires urgent safety remedial action only, competent tree surgery contractors may be called out to both assess and make safe the tree, where there is a sufficient urgency of requirement.
2)Common procurement vocabulary (CPV)

77000000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As set out in the tender document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability or to require that each party undertakes joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the invitation to tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulation 2006 and set out in the tender documentation available from the address in section I.1.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulation 2006 and set out in the tender documentation available from the address in section I.1.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Invitation to Tender documents.
Minimum level(s) of standards possibly required:
As set out in the Invitation to Tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CP858-13.
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 60-100410 of 26.3.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 30.7.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

30.7.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 30.7.2013 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

All tenderers are advised that to deliver the contract there will be a requirement to meet the following key criteria;
1) Public Liability insurance of GBP 5 million or over.
2) Appropriate Employers Liability Insurance.
3) Robust Health and Safety Management processes
4) Professional indemnity Insurance cover to the value of GBP 1million or over per occurrence
5) Satisfactory references evidencing good quality arboricultural service provision
6) Able to demonstrate sufficient relevant arboricultural expertise.
7) Accreditation from the Arboricultural Association or an equivalent accreditation body (Not applicable to Tree Inspectors)
8) Suitably qualified workforce (Tenderers wishing to bid for work adjacent to highways must meet the requirements of the New Roads and Streetworks Act 1991)
9) Exor accreditation will be required as a condition of contract (Bronze Plus for Tree Surgeons and Bronze for Tree Inspectors) but will not be required as a tender requirement (Exor has been appointed by DCC to be it ‘Comprehensive Accreditation Service provider and during the operation of the tree framework and as part of its role Exor’s key duties will ensure that contractors where applicable retain the following – suitable Health & Safety Accreditation, Accreditation from the Arboricultural Association or an equivalent accreditation body, maintain required insurance cover, and retain suitably qualified staff, & certain certification and licensing)
Tenderers wishing to bid for Tree Surgery (Lot1) must meet the following additional award criteria
A) A ‘Safety Systems in Procurement’- health and safety accreditation.
B) A valid waste carrier’s disposal license.
C) Use of Mobile Elevated Working Platforms (MEWP) wherever access allows.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with Regulation 32 (Information about contract award proceedures and the application of standstill period prior to contract award) and Regulation 47 (enforement of Obligations) of the Public Contracts regulations 2006.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.6.2013

Requirement: Tree Management