Tree Management Services Tender Walsall

Full Tree Mgmt Service including: Tree, Emergency and Out of Hours Works.

United Kingdom-Walsall: Tree pruning and hedge trimming

2017/S 170-348894

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

whg
100 Hatherton Street
Walsall
WS1 1AB
United Kingdom
Contact person: Mrs Louise Green
Telephone: +44 3005556666
E-mail: procurement@whgrp.co.uk
NUTS code: UK

Internet address(es):Main address: http://www.whg.uk.com

Address of the buyer profile: http://www.whg.uk.com

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Tree Management Services.

Reference number: DN239227

II.1.2)Main CPV code

77340000

II.1.3)Type of contract

Services

II.1.4)Short description:

Whg will appoint 1 supplier to provide a full Tree Mgmt Service inc: Tree, Emergency and Out of Hours Works. This tender process will be managed via our electronic tendering solution. During the process you will enter the Housing Procurement Portal (HPP) to register your org. To Enter go to: https://www.housingprocurement.com. whg are not bound to accept the lowest or any tender and will not be responsible for, or pay any expenses incurred by the Bidder in the preparation of this tender. Whilst whg will use reasonable endeavours to see that all information given to Bidders is both truthful and accurate, whg in no way warrants the same and Bidders must satisfy themselves as to the accuracy of any information provided. whg accept no responsibility or liability whatsoever for any loss or damage of whatever kind and howsoever caused arising from or in consequence of the use by Bidders of such information.

II.1.5)Estimated total value

Value excluding VAT: 250 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

The main site of the Works will be in and around the borough of Walsall, however, as part of whgs corporate plan, some growth outside the borough is planned.

II.2.4)Description of the procurement:

Work required: Tree Works incl Pruning, Crown Rejuvenation, Coppicing, Pollarding, Tree Felling, Stump Treatment and similar such tree work (incl Emergency Work executed during normal working hours) ordered in accordance with the provisions of the Contract and arising during normal working hours as indicated. Emergency Work to be undertaken immediately to safeguard the well-being of tenants and/or occupiers, the structural stability and integrity of the Property, the H&S of the general public and works of a similar nature, and which arise during whgs normal working hours as indicated in the Contract Details. Out of Hours (OOH)Emergency Service means the receipt of notifications from whgs emergency call handling service of repair requests received outside of normal working hours and the undertaking of OOH Emergency Work. OOH Emergency Work means Work that is required to be undertaken outside of the Client’s normal working hours as indicated in Contract Details.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

The fixed term Contract will commence on or around 1st December 2017. The term will be for an initial period of 3 years. The contract will be extendible up to a maximum of 4 years by one or more extensions of whatever period the Client specifies. The total contract term will not exceed 7 (seven) years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Although whg has chosen to take the Open procedure route, relevant and proportionate suitability assessments will be undertaken eg mandatory and discretionary exclusions: taxes, bankruptcy, misconduct and other situations referred to in the 2015 Regs. whg will also check that any bidder has the legal and financial capacities and the technical and professional abilities to perform the contract.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Minimum level(s) of standards possibly required:

As a bidder you must have an Annual Turnover of 350 000 GBP for the last 2 years.

whg will require the following levels of insurance: Professional Indemnity 2 000 000 GBP; Employers Liability 10 000 000 GBP; Public Liability 10 000 000 GBP — it is important that you confirm that you are willing to take out this level of insurance cover if successful.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Surveyors are expected to hold a qualification at NQF level 3, such as the Arboricultural Associations Technicians Certificate in Arboriculture, a National Award or Diploma or NVQ level 3 in Treework or LANTRA Professional Tree Inspectors course. Conservation areas and Preservation orders will need to be taken into account. The use of sub contractors is not the preferred working arrangement of whg, and any sub contractors appointed by the main contractor must also meet all the same requirements as the main contractor and be approved by whg.

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/10/2017

Local time: 16:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 05/10/2017

Local time: 16:15

Place:

The Tender will be opened by the Procurement Officer.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Every 2 years the chosen provider will be required to refresh and continue to update the existing tree survey to enable a long term strategy to be formulated for the ongoing maintenance and care of trees across our Communal areas and Estates, the next survey is due in 2019.

Conservation areas and Preservation orders will need to be taken into account. The use of sub contractors is not the preferred working arrangement, and any sub contractors appointed by the main contractor must also meet the same requirements as the main contractor and be approved by whg.

All bidders must have an Annual Turnover of 350 000GBP for the last 2 years.

As part of the evaluation process whg intend to invite between 3 (Three) and 5 (Five) highest scoring Tenderers to attend a presentation / interview with whg to assess the quality of the Tenderers’ ability to demonstrate its effectiveness of delivery service as defined in their bid submitted.

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
The Strand
London
WS2A 2LL
United Kingdom
Telephone: +44 2079476000

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

04/09/2017

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