Tri-Service Control Project

Tri-Service Control Project

The Tri-Service Control project is a joint Derbyshire, Leicestershire and Nottinghamshire Fire and Rescue Service venture.

UK-Nottingham: system and support services

2012/S 156-260575

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Nottinghamshire and City of Nottingham Fire Authority
Bestwood Lodge, Arnold
Contact point(s): The project manager – Mr P Tidman
For the attention of: Mr P Tidman
NG5 8PD Nottingham
Telephone: +44 7771880364

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Derbyshire Fire and Rescue Authority
The Old Hall
DE23 6EH Derby

Leicestershire and Rutland Combined Fire Authority
Leicester Road, Anstey Frith, Glenfield
LE3 8HD Leicester

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Tri-Service Control Project.
II.1.2)Type of contract and location of works, place of delivery or of performance


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Tri-Service Control project is a joint Derbyshire, Leicestershire and Nottinghamshire Fire and Rescue Service venture. Its purpose is to pool individual Fire and Rescue Services’ CLG funds to form a collaborative, resilient and efficient solution to mobilise its fire and rescue assets that is shared across all three counties. The three Fire and Rescue Services will remain as individual entities but share the same core systems as defined below, and fulfil a backup/failover/overflow to each other utilising a core primary solution host at one site, and a secondary mirror at another to use in event of failure.
The procurement seeks to find a prime contractor to supply and coordinate the supply, installation and provide the long term support of a new control, mobilising system, Integrated Control and Communications System (ICCS), Mobile Data Devices (MDD), communications equipment, data and Management Information (MI), Automatic Vehicle Location System / Automatic Personnel Location System (AVLS/APLS), station end equipment, middleware in to third party systems and training packages. The solution will be accessed from all three individual service controls, but common to ensure any of the three services can take calls, mobilise, track resources, communicate and manage 999 calls for any of the three Fire and Rescue Services.
II.1.6)Common procurement vocabulary (CPV)

72250000, 72212100, 72200000, 72232000, 72261000, 72262000, 72263000, 72265000, 72268000, 72267000, 75250000, 75251000, 79510000, 79511000, 79512000, 30210000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Authority is looking to let a single contract for the implementation (the Implementation Phase) of a new Control System and the future maintenance and support (the In-life Phase) of the same system. The Implementation Phase will comprise the supply and implementation of the necessary hardware and software to perform the Authorities’ role as an emergency service including, but not limited to, receiving emergency calls, mobilising its resources, the management of emergency incidents and recording. As part of this single contract the same supplier will maintain and support the Control System through the In-life Phase for a period expected to be not less than five years after the completion of the Implementation Phase.
The chosen provider will be assessed on a regular basis against Key Performance Indicators (KPI’s) set by the Authority. Further information regarding KPI’s will be included at Invitation to Tender stage. Through this procurement, the Authority is looking to achieve the following:
— improved service effectiveness through use of enhanced technology,
— improved response times of the Authorities’ FRS to incidents,
— more efficient use of resources,
— greater collaboration between the FRS’s within the region,
— reduction in the overall cost of FRS provision and maintenance,
— sharing of information with other agencies by a greater use of data exchange, and
— interoperability between the FRS’s.
It is worthwhile to note at this point that the Authority recognises that the Transfer Undertakings (Protection of Employment) Regulations (TUPE) may apply in respect of this Contract, and should they so apply that for the purposes of those Regulations, the undertaking concerned (or any relevant part of the undertaking) shall transfer to the Preferred Provider on the commencement of full operations.
Estimated value excluding VAT:
Range: between 4 000 000,00 and 7 000 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The right to request appropriate guarantees and bonds is reserved.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment terms will be indicated in the contract documents. Tenders are to be priced in GBP. Payments will be made in GBP only.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Details are contained within the PQQ.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified in the contract notice, PQQ, ITT and form of contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Participants will be required to complete a PQQ which will be provided upon request by submitting an email to the contact point.
III.2.2)Economic and financial ability
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the requirements as stated in the Pre-qualification Questionnaire.
Minimum level(s) of standards possibly required:
Please refer to the requirements as stated in the Pre-qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 87-142783 of 5.5.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.9.2012 – 15:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

21.9.2012 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum ten calendar day standstill period (or fifteen days when non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The Award Decision Notice will specify the criteria for the award of the contract, the reasons for the decision including the characteristics and relative advantages, the name and score of the successful tenderer and will specify when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contract (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or are at risk of breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the Award Decision or may order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the Award (either by Award Decision Notification or Contract Award Notice depending on the circumstances) or otherwise six months.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.8.2012