UK Civil Aviation Authority Performance and Process Improvement Systems Integrator

UK Civil Aviation Authority Performance and Process Improvement Systems Integrator

The CAA has a requirement to engage a Systems Integrator (SI) partner to deliver software configuration and development services; maintenance and support; software hosting (SaaS, Software as a Service); business change; and systems integration.

United Kingdom-Gatwick: Software integration consultancy services

2013/S 155-270764

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Civil Aviation Authority
n/a
Aviation House, Gatwick Airport South
For the attention of: Kerry Simmons
RH6 0YR Gatwick
UNITED KINGDOM
Telephone: +44 1293573244
E-mail: kerry.simmons@caa.co.uk
Fax: +44 1293573830

Internet address(es):

General address of the contracting authority: www.caa.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Aviation Regulator
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

UK Civil Aviation Authority Performance and Process Improvement Systems Integrator
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: CAA Gatwick
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Civil Aviation Authority (CAA), a public corporation, was established by Parliament in 1972 as an independent specialist aviation regulator. The CAA is a world-class regulator that is adapting its business to the changing environment.
The CAA has developed a new Target Operating Model (TOM) and supporting business and technical architectures which describe a vision of a more efficient and effective organisation. The TOM and relevant architectures have led to the development of a multi-year business change programme which will involve the introduction of new IT systems that will underpin new business processes.
The CAA has a requirement to engage a Systems Integrator (SI) partner to deliver software configuration and development services; maintenance and support; software hosting (SaaS, Software as a Service); business change; and systems integration. CAA’s core technology requirements are based around Microsoft software (in particular Dynamics CRM and AX), although integration of software based on other technologies will also be required.
II.1.6)Common procurement vocabulary (CPV)

72227000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract requirements are envisaged to include, but not be limited to, the provision of services and hosting as set out below.
Services
— Project implementation (project management; business analysis; configuration, design, testing, implementation)
— Systems Integration
— Business change
— Software maintenance and support
Hosting: for products currently intended to be delivered as Cloud services, including Microsoft Dynamics AX, Microsoft Dynamics CRM and Microsoft Business Intelligence
Estimated value excluding VAT:
Range: between 25 000 000 and 30 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Contracting Authority shall have the option to extend the Contract by up to sixty (60) months
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company guarantee or performance bond may be required
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Refer to pre-qualification questionnaire
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the case of a consortium the members of the consortium will be required to nominate a lead supplier or form themselves into a single legal entity with which Civil Aviation Authority can contract. Civil Aviation Authority may require each member of the consortium to sign an undertaking that each member will be jointly and severally liable for the due performance of the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please see pre-qualification questionnaire
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see pre-qualification questionnaire
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see pre-qualification questionnaire
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

2071
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

16.9.2013 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Applicants are required to complete a pre-qualification questionnaire. This is to be obtained from the address quoted in I.1 above, completed and returned to that address by the deadline given at IV 3.3. The Agreement is intended to be for a term of up to sixty (60) months with an option to extend for up to a further sixty (60) months. Additional information is contained in a preliminary information memorandum.
The Contracting Authority shall not be responsible for any costs, charges, or expenses incurred by applicants or tenderers and accepts no liability for any costs, charges or expenses incurred by the applicants or tenderers irrespective of the outcome of the competition, or if the competition is cancelled or postponed.
The Contracting Authority reserves the right to terminate the competition (or part of it), or to procure the contract by alternate means if it appears that the contract can be more advantageously procured by those alternative means.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:9.8.2013