UK Data Distribution Centre for Department of Energy and Climate Change

UK Data Distribution Centre for Department of Energy and Climate Change

To manage the UK element of the Intergovernmental Panel on Climate Change’s (IPCC) Data Distribution Centre (DDC) which provides access to modelling and scenario data used by the IPCC.

Delivery of the UK component of the Data Distribution Centre

Reference number: TRN 429/06/2012

Deadline date:30/07/2012

This deadline is for… 18:00 hrs

Contract value:£200,000 – £500,000

Location where the contract is to be carried out: London Main site of work/delivery is with supplier

Is this suitable for smaller suppliers? No

Is this contract suitable for a voluntary, community and social enterprise organisations? No

Name of the buying organisation: Department of Energy and Climate Change (DECC)

 

Description of the contract

To manage the UK element of the Intergovernmental Panel on Climate Change’s (IPCC) Data Distribution Centre (DDC) which provides access to modelling and scenario data used by the IPCC. The contractor will take responsibility for managing the UK aspects of the existing DDC site. Background The IPCC Data Distribution Centre is currently housed at http://badc.nerc.ac.uk/home/index.html. It acts as a web portal providing access to baseline and scenario data from co-operating modelling and analysis centres. It also provides technical guidelines on the selection and use of different types of data and scenarios in research and assessment. The DDC is designed primarily for climate change researchers, but materials contained on the site may also be of interest to educators, governmental and non-governmental organisations, and the general public. Most assessments of the impacts of future climate change are based on the results of impact models that rely on quantitative climatic and non-climatic data and scenarios. The identification, selection, and application of baseline and scenario data is a crucial step in the analytical process. The great diversity of the data required and the need to maintain consistency between different scenario elements can pose substantial challenges to researchers. The IPCC DDC seeks to provide access to such data and scenarios and to offer guidance on their application. The DDC is overseen by the IPCC Task Group on Data and Scenario Support for Impact and Climate Analysis (TGICA) and jointly managed by the British Atmospheric Data Centre (BADC) in the United Kingdom, the CSU World Data Center Climate (WDCC) in Germany, and the Centre for International Earth Science Information Network (CIESIN) at Columbia University, New York, USA. This contract relates to the British component of the DDC only. The DDC and TGICA support the work of the IPCC, which is carried out by three Working Groups that focus on climate change, impacts/adaptation/vulnerability, and mitigation. Objectives 1. To support UK activities within the IPCC’s DDC including the maintenance and operation of the DDC website and the provision of support to DDC users, including access for users with queries to experts via an online contacts mechanism. 2. Specifically, to provide access to past observed climate data sets; global climate model data and scenarios; socio-economic data and scenarios; data scenarios for other environmental changes. The provision of this data must adhere to set TGICA criteria. For more detail see http://ipcc-ddc.cru.uea.ac.uk/ddc_provides.html. 3. To provide technical guidelines on the selection and use of different types of data and scenarios in research and assessment. 4. To monitor the use of data (e.g. name and contact details of users, purpose of research) and providing a regularly-updated list on the DDC website, reflecting the composition of the user community. Management Components The contractor will be responsible for ensuring timely delivery of the outputs to schedule and sub-contracting any required research according to DECC terms and conditions. The contractor will serve as the coordinator of the DDC, working with managers from the other centres contributing to the DDC. The DDC managers collectively are responsible to the TGICA for design and modification of the DDC in keeping with the overall direction provided by the TGICA to ensure that the DDC evolves and keeps up with changes in technology and standards. The contractor will be responsible for coordinating performance monitoring and reporting on the DDC to TGICA at each meeting of the Task Group, including use and quality statistics. The contractor will also periodically solicit user feedback and reactions to the site, and report these regularly to the TGICA. The contractor will work with data managers at the other supporting institutions to develop proposals for improving the content, data delivery, and user support of the DDC for review and approval by the TGICA. Proposals for new DDC initiatives should be based on knowledge of the DDC managers and their home institutions, monitoring of the Web, and other information sources. The contractor will attend TGICA working meetings which typically take place twice a year. Deliverables 1. A web portal that provides access to past observed climate data sets; global climate model data and scenarios; socio-economic data and scenarios; data scenarios for other environmental changes. The provision of this data must adhere to set TGICA criteria. 2. Access to ongoing technical guidance for data access and web-interface problems, including a service agreement for a robust level of technical support. This would include a system for prioritisation of technical support requests, an agreed response time, and a facility to submit support requests out of hours. 3. Periodic reports (at each meeting of the TGICA, which typically take place twice a year) detailing work carried out to date under the contract and providing recommendation to the IPCC about the climate change requirements of the impacts community. 4. The contractor must provide summary reports of work covered and main conclusions for the financial years 20012/13 and 20013/14 respectively, for inclusion in the Division’s annual research review. The report should be up to 4 pages long, including graphics. The report should be submitted in electronic format as a Microsoft Word document. Graphics should be in MS Word, Excel or PowerPoint format. The exact format of the report should be discussed with the DECC Nominated Officer before commencing drafting. 5. The contractor shall deliver a draft final report on IPCC DDC to the Department as a digital copy, in a format compatible with the Department’s software (e.g. MS Word and Excel), and as a hard-copy, together with original artwork where appropriate. The format will comprise uniformly word-processed, proof-read text and graphics. The contractor shall deliver 15 copies of a final report that fully meets the Departmental requirements by 31 March 2015 (a draft final report to be submitted by 27 February 2015). 6. Your proposal should include an invoicing profile indicating the likely value of invoices connected to milestones. 7. Your proposal should, as far as possible, ensure a smooth, uninterrupted transition the existing DDC arrangements to those supported under this specification.

 

Documents

 

Classification of the contract

73000000 Research and development services and related consultancy services

 

Additional information

Contract type: Services – Unspecified

Is it a framework agreement? No

Is this contract related to a programme of funding? No

Contract will be awarded based on: Most economically advantageous tender in terms of: The criteria stated in the contract documents

Estimated length of contract: 32 Months

 

Who to contact

Contact name Lucy Hayes

Organisation name Department of Energy and Climate Change (DECC)

Address Area 6D, 3, Whitehall Place, London, United Kingdom, SW1A 2AW

Telephone 0300 068 5588

Extension number:

Fax

Web address www.decc.gov.uk

 

How to apply

If you wish to take part in this procurement please contact Lucy Hayes (telephone number or email as above) for the Tender Specification and relevant documents for this procurement. Any late submissions will not be considered. DECC reserves the right to halt the procurement process and to not award a contract. DECC will not be held liable for recovery of costs from unsuccessful bids if a contract is not awarded. All costs will be borne by the bidding organisations. If a contract is created it will be upon DECC terms and conditions, which are available on the main DECC website – www.decc.gov.uk and will be issued to organisations invited to submit a tender bid. Completed tender submission must be returned by post to DECC, address given at the top of this advertisement, by 30 July 2012. We require 3 hard copies ( 2 un-priced, one priced , marked original and signed). Electronic versions of your bids are to be sent to Lucy Hayes (lucy.hayes@decc.gsi.gov.uk). Interviews, if deemed necessary, will likely be held in the week commencing 30 July. If successful and upon contract signature, the supplier may be expected to attend a kick-off meeting. Project completion is required by 31 March 2015.