UK Film Presence at Cannes 2020

UK Film Presence at Cannes 2020

Lot 1: Pavilion Stand Build. Lot 2: Logistical Delivery.

United Kingdom-London: Event services

2019/S 160-394607

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

British Film Institute
BFI, 21 Stephen Street
London
W1T 1LN
United Kingdom
Telephone: +44 2071733263
E-mail: lauren.richardson@bfi.org.uk
NUTS code: FRL03
Internet address(es):Main address: http://www.bfi.org.uk/

Address of the buyer profile: https://in-tendhost.co.uk/bfi/aspx/Home

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/bfi/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/bfi/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://in-tendhost.co.uk/bfi/aspx/Home

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

UK Film Presence at Cannes 2020

Reference number: 2019/210

II.1.2)Main CPV code

79952000

II.1.3)Type of contract

Services

II.1.4)Short description:

The UK Film Centre is a key platform in the strategy and so there is a high reputational risk to the industry if operations were insufficient. Therefore the successful vendor needs to instill absolute confidence as a delivery partner. Lot 1: Pavilion Stand Build.

Lot 2: Logistical Delivery.

II.1.5)Estimated total value

Value excluding VAT: 755 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Pavilion Stand Build

Lot No: Lot 1

II.2.2)Additional CPV code(s)

79952000
79952100

II.2.3)Place of performance

NUTS code: FRL03
Main site or place of performance:

Cannes.

II.2.4)Description of the procurement:

Lot 1: Pavilion Stand Build. A pavilion site and basic structure in the International Village of the festival will be hired by the BFI for the duration of the Cannes International Film Festival. We will then require a supplier to build and fit-out the space to create an impactful and smoothly functioning UK Film Centre at the Festival for the year 2020 (with the option to extend to 2021 and 2022).

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Initial 1 year contract with the option to extend by a further 2 x 1 years.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Logistical Delivery

Lot No: Lot 2

II.2.2)Additional CPV code(s)

79952000
79952100

II.2.3)Place of performance

NUTS code: FRL03
Main site or place of performance:

Cannes.

II.2.4)Description of the procurement:

We require a supplier to project manage the project and lead on delivering a working UK Film Centre Pavilion (including information point, key comms, meetings areas, various events delivery, partner office, storage, tech and café) working closely with the BFI, stakeholders and delivery partners.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Initial 1 year contract with the option to extend for a further 2 x 1 years.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/09/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 12/11/2019

IV.2.7)Conditions for opening of tenders

Date: 13/09/2019
Local time: 12:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Either 2020, 21 or 22.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

BFI
21 Stephen Street
London
United KingdomInternet address: https://www.bfi.org.uk/
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

19/08/2019