UK focal point on drugs

UK focal point on drugs

Department of Health. The requirement is for service providers to produce a report on the use of illegal drugs in the UK

UK-London: health services

2012/S 14-022469

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department of Health
Skipton House, 80 London Road
Contact point(s): Procurement Centre of Expertise (PCoE)
For the attention of: Lavina Gunamal
SE1 6LH London
UNITED KINGDOM
E-mail: supplier.helpdesk@dh.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://www.dh.gov.uk

Address of the buyer profile: http://www.dh.gov.uk/en/Aboutus/Procurementandproposals/BMS/index.htm

Electronic access to information: http://www.dh.gov.uk/en/Aboutus/Procurementandproposals/BMS/index.htm

Electronic submission of tenders and requests to participate: http://www.dh.gov.uk/en/Aboutus/Procurementandproposals/BMS/index.htm

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The UK focal point on drugs.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The requirement is for service providers to produce a report on the use of illegal drugs in the UK.
This work is required to meet a statutory obligation, namely to fulfil the requirement on the United Kingdom Government under EU Regulation no 1920/2006 to provide data and information on the use of illicit drugs in the UK to the European Monitoring Centre on Drugs and Drug Addiction (EMCDDA).
The work is split into three distinctive areas:
Lot 1: expertise and technical support.
This is for the provision of a wide range of technical information on the UK drugs situation including publishing an extensive annual report to the EMCDDA in formats required by the Agency.
The key outputs for lot 1 are:
1. an annual report on the drugs situation in the UK.
2. standard statistical tables and structured questionnaires detailing the UK drugs situation.
3. relevant inputs to the EMCDDA’s information systems in science based practice.
4. an annual activity report (including progress in implementing the EU’s five key drug indicators).
5. engaging with the EMCDDA and other European Focal Points, and responding to the other regular and ad hoc requests from the EMCDDA.
6. reporting to the United Nations (UN)
Lot 2: professional expertise in the chemistry, pharmacology and toxicology of psychoactive substances.
This is for the co-ordination of the UK component of an European Early Warning System on New Psychoactive Substances as required under an EU Council Decision.
The key outputs for lot 2 are:
1. specific reports to the EMCCDA when new substances appear in the UK.
2. coordination and/or contribute to ad hoc requests relevant to early warning systems (under the guidance from the head of the Focal Point).
Lot 3: The assembly of data on drug treatment across the UK in formats required by the EMCDDA.
Professional expertise is required for the assembley and analysis of data from the four drug treatment monitoring systems across the UK to meet the requirements of the treatment demand indicator.
The key outputs for lot 3 are:
1. production of a set of treatment demand indicators (TDI) statistical tables for the UK for the 2012 and 2013 years.
This is a niche requirement and small to medium enterprises (SMEs) can seek further information on the UK Focal Point on drugs below:
http://www.ukfocalpoint.org.uk

The Department of Health reserves the right for yearly reviews based on funding and performance. This contract will be subject to break clauses.
The services required are Part B services and the procurement will be conducted accordingly. A 10 day standstill period will apply.

II.1.6)Common procurement vocabulary (CPV)

85100000, 72316000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract may be extended by a further year, this is subject to a break clause in the contract.
Estimated value excluding VAT: 660 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Starting 1.4.2012. Completion 31.3.2015

Information about lots

Lot No: 1 Lot title: Expertise and technical support

1)Short description

1) Short description:
— Expertise and technical support is required to assemble a wide range of technical information about the UK.
Drugs situation include:
— Information on policy responses and interventions in structured/semi-structured formats,
— Details of new research undertaken within the UK.
According to detailed formats specified by the EMCDDA.
— Produce an annual report of the drug situation (200+) and a report on the state of progress of developing.
Systems for monitoring the drugs situation in the UK according to detailed formats specificed by the EMCDDA.
— Maintain an extensive network of partners working in the drugs field in scientific agencies, research institutions.
Other Government Departments (OGDs) and the three devolved administrations and of experts in a range of specialist areas, including support for technical meetings and steering group meetings in order to further the development of information on the drugs situation in the UK.
— Provide replies and ad hoc support to requests,
— Datasets on key indicators from each of the UK adminstrations.
The key outputs are:
1. An annual report on the drugs situation in the UK.
2. Standard statistical tables and structural questionnaires detailing the UK drugs situation.
3. relevant inputs to the EMCDDa’s information systems in science-based practice.
4. An annual activity report (including progress in implementing the EU’s five key drug indicators).
5. Engaging with the EMCDDA and other european focal points, and responding to the other ad hoc requests.
6. Reporting to the United Nations (UN).
7. Dissemination.
2)Common procurement vocabulary (CPV)

85100000, 72316000

3)Quantity or scope

Estimated value excluding VAT: 570 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Professional expertise in the chemistry, pharmacology and toxicology of psychoactive substances.

1)Short description

Expertise is required in the chemistry, pharmacology and toxicology of psychoactive substances in order to co-ordinate a network of forensic science providers, toxicology laboratories and other specialist agencies to enable the UK to contribute to a European wide early warning system on the information exchange, risk-assessment and control of new psychoactive substances. This will involve regular and frequent contact with this network and the EMCDDA, receiving, assessing, interpreting and distributing information as appropriate.
Key outputs are:
1. specific reports to the EMCDDA when new substances appear in the UK.
2. coordination and/or contribute to ad hoc requests relevant to early warning systems (this will be under the guidance from the head of the focal point.
2)Common procurement vocabulary (CPV)

85100000, 72316000

3)Quantity or scope

Estimated value excluding VAT: 60 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Assembly and analysis of data from the four drug treatment monitoring systems.

1)Short description

Professional expertise is required for the assembly and analysis of data from the four drug treatment monitoring systems across the United Kingdom to meet the requirements of the treatment demand indicator. This requires liaison with relevant organisations/staff in each of the four UK administrations to agree how the requirement can be met and to resolve any technical issues, including at least one formal meeting (usually at the start of the calendar year).
The key outputs for lot 3 are:
1. publication of a set of Treatment Demand Indicators (TDI) statistical tables for the UK for the 2012 and 2013 reporting years.
2)Common procurement vocabulary (CPV)

85100000, 72316000

3)Quantity or scope

Estimated value excluding VAT: 30 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company or other guarantees may be required in certain circumstance. Details will be given within the Invitation to tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be given in the invitation to tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who has breached Regulation 23 of the Public Contract Regulations 2006.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to ITT document.
Minimum level(s) of standards possibly required: Please refer to ITT document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to ITT document.
Minimum level(s) of standards possibly required:
Please refer to ITT document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.2.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

16.2.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 16.2.2012 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): A grant of around 85 000 GBP per annum from EMCCDA is currently available to the UK and other EU member states to meet part of the cost.
VI.3)Additional information

The department reserves the right to extend the contract by up to 1 year.
Potential suppliers should note that, in accordance with Government’s policies on transparency, DH intends to publish the Invitation to Tender (ITT) document, and the text of any framework agreement/contract awarded subject to possible redactions at the discretion of DH. Further information on transparency can be found at http://www.cabinetoffice.gov.uk/content/transparency-overview.

Note: the following link will take you to the guidance documentation for using the Departments BMS system (e-tendering portal).
http://www.dh.gov.uk/en/Aboutus/Procurementandproposals/BMS/index.htm

Instructions for conditions of participation:
All participants must complete an invitation to tender document (ITT) which covers economic and financial capacity and technical capacity.
This procurement exercise will be conducted on the DH eTendering portal at:
http://www.dh.gov.uk/en/Aboutus/Procurementandproposals/BMs/index.htm

We call this system BMS (Business Management Systems).
Candidates wishing to be considered for this contract must register and download and complete an ITT through the DH eTendering portal (BMS).
Registration is a simple one-step process:
The supplier must register as a company/organisation, then each employee who may undertake a tendering exercise must then register as an individual.
Once this stage is completed, it is then possible to register and download this tender.
Note: standard BMS functionality will only acknowledge one recipient per supplier for each individual tender. If you require the tender to be seen by multiple users we suggest using a centralised e-mail address (eg. dhtenders@example.com).

Log on instructions are as follows:
Stage 1 – new suppliers.
Those who have not previously contracted with DH will first need to ensure that their company details are registered in the system.
a) Go to the link above
b) Click on ‘new supplier’
c) Complete and send the details in the automated e-mail address that appears.
d) Within 3 working days, you will receive an email with your login information; a unique username and password.
Note: standard BMS functionality requires the registered e-mail address to fuction as individual’s username.
Post registeration.
Once registered, candidates must express interest as follows.
a) Go to the link above
b) Select ‘Login into e-Tendering System’
c) Select sourcing home page and enter ITT number 58356 for lot 1. 58353 for lot 2 and 58354 for lot 3 in search field provided.
d) Select radio button and click on quick link to intent to participate, review documentation and upload your response.
e) You must then publish your reply using the publish button.
For any support in submitting your ITT, please contact the eTendering Helpdesk at +44 1132545777. This helpdesk is available from (9:00) am to (4:00) pm, Monday to Friday.
Please note: registration on the DH secure portal is not entering onto a preferred supplier list. Registeration is solely to be able to interact with the department electronically.
The services required are Part B services and the procurement will be conducted accordingly.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.1.2012