UK Heavy Metals Monitoring Network – Defra

UK Heavy Metals Monitoring Network – Defra

The Heavy Metals Network Operator is responsible for the management of a national network of air pollution monitoring sites throughout the UK for the measurement and assessment of metals for assessment and reporting.

United Kingdom-London: Environmental services

2015/S 094-170321

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

17 Nobel House
For the attention of: Bird Matthew
SW1P 3JR London
Telephone: +44 2072386230

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Scottish Government, Welsh Government and Department of the Environment in Northern Ireland

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

UK Heavy Metals Monitoring Network.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: United Kingdom.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Authority is looking for a supplier to operate the UK Heavy Metals Monitoring Network. The network provides national monitoring arrangements including those areas covered by Scottish Government, Welsh Government and Department of the Environment in Northern Ireland, collectively known as the Devolved Administrations. However, the contract is let by Defra on behalf of Central Government and the Devolved Administrations.
The Heavy Metals Network Operator is responsible for the management of a national network of air pollution monitoring sites throughout the UK for the measurement and assessment of metals for assessment and reporting of levels of metals including nickel (Ni), cadmium (Cd), arsenic (As), lead (Pb) and mercury (Hg) in the UK. The operator will be responsible for upkeep, collection, analysis, QA/QC and transfer of data to contractors who have responsibility for wider dissemination of the data.

II.1.6)Common procurement vocabulary (CPV)

90700000, 90731000, 24100000, 90715200, 76100000, 90731300, 65200000, 90711500, 90731200, 90710000, 65210000, 90731400, 90732900,90731100, 90730000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The purpose of the Network is to determine the ambient concentrations of Heavy Metals in the UK atmosphere through monitoring and chemical analysis to ensure the UK complies with the Heavy Metal related provisions of the European Union’s Air Quality Directive (2008/50/EC) and 4th Air Quality Daughter Directive (2004/107/EC) and any subsequent revisions and the Air Quality Strategy Objectives for Heavy Metals.
Air concentrations and deposition fluxes for two background Heavy Metal sites required by the 4th Air Quality Daughter Directive are also obtained under this contract. Additional sites are monitored to assess longer term trends.
The Contractor will operate and manage the Authority’s 25 Heavy Metal monitoring network sites and analyse samples collected. The scope of services to be provided includes, but is not limited to:
—collecting samples and data from specified monitoring points across the UK;
—monitoring of airborne concentrations of Heavy Metals and reporting uncertainties and limits of detection;
—production of sampling, in-field testing methodology and risk assessments;
—undertaking regular maintenance and calibration of sampling equipment so that accurate data are collected with precision;
—maintenance of data collection outlined within the requirements of the Directives (to meet data quality objective for minimum data capture of 90 %);
—provision of all consumables associated with the provision of the Service;
—all aspects of data management including but not limited to:
odata manipulation;
odata quality assurance (QA) & quality control (QC);
odata validation/verification; and
odata submission in a format compatible with the Authority’s requirements
—interpretation of data (including comparison of data against pre-defined thresholds and trends).
Estimated value excluding VAT:
Range: between 750 000 and 1 110 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: This is a 3 year contract with the option to extend up to a further 1 year.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required. If the service provider is a consortium, each member of the consortium will be jointly and severally liable for performance of the contract or shall select from amongst themselves a lead contractor acceptable to Defra.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be accessed in accordance with Part V of the Public Contracts Regulations 2015 on the basis of information provided in response to the invitation to tender. Completed responses to the invitation to Tender must be returned via the Defra eTendering Service (further details of which are available at Section III.2.1 of this OJEU Notice) before the deadline for receipt of responses as notified in Section IV.3.4 of this OJEU Notice.
Minimum level(s) of standards possibly required: Defra will review a range of economic information to evaluate your organisation’s economic and financial standing. Defra’s evaluation will be based on all the information reviewed and will not be determined by a single indicator.
If your organisation is evaluated as high risk Defra may:
— ask for additional information, including information relating to your parent company, if applicable; and/or
— require a parent company guarantee or a performance bond.
In addition to the information requested below, Defra may consult Dun & Bradstreet reports and other credit rating or equivalent reports depending on where your organisation is located.
In particular, Defra will consider financial strength and risk of business failure.
Financial strength is based on tangible net worth and is rated on a scale of 5A (strongest) to H (weakest). There are also classifications for negative net worth and net worth undetermined (insufficient information). Financial strength will be assessed relative to the estimated annual contract value.
Defra will also consider annual turnover. For this procurement, Defra expects the contractor to have an annual turnover for each of the last two financial years of at least 2 700 000 GBP.
In the case of a joint venture or a consortium bid, the annual turnover is calculated by combining the turnover of the relevant organisations in each of the last two financial years. In addition, the annual turnover of at least one of those organisations should be 1 350 000 GBP.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Evaluation information required from Tenderers will be stated in the Invitationto Tender (ITT) which is available only at are required in delivering the contract to comply with Defra’s policies, strategies and standards.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.6.2015 – 16:00

IV.3.4)Time limit for receipt of tenders or requests to participate

22.6.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 22.6.2015 – 13:00
Place: Network Procurement
Nobel House, 17 Smith Square
SW1P 3JR London
UNITED KINGDOMPersons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 2 representative’s from Defra’s Network Corporate Services (NCS).

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Nobel House, 17 Smith Square
SW1P 3JR London

Body responsible for mediation procedures

Royal Courts of Justice
WC2A 2LL London
Internet address:

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Defra will act in accordance with the Public Contract Regulations 2015. The rules relating to appeal are complex and a dissatisfied candidate/tenderer is advised to take their own prompt legal advice.

VI.4.3)Service from which information about the lodging of appeals may be obtained

HM Courts
Internet address:

VI.5)Date of dispatch of this notice: