UK Parliament Tender for Programme Representative Service

The restoration and renewal programme has been established to tackle the significant work that needs to be carried out to protect and preserve the heritage of the Palace of Westminster.

United Kingdom-London: Business and management consultancy and related services

2019/S 046-105564

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
1 Floor, Richmond House
London
SW1A 0AA
United Kingdom
Contact person: https://in-tendhost.co.uk/parliamentuk/aspx/Home
Telephone: +44 2072191600
E-mail: ppcs@parliament.uk
NUTS code: UKI32

Internet address(es):Main address: https://in-tendhost.co.uk/parliamentuk/aspx/Home

Address of the buyer profile: https://in-tendhost.co.uk/parliamentuk/aspx/Home

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/parliamentuk/aspx/Home

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/parliamentuk/aspx/Home

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Parliament UK

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

GSV1838-Programme Representative Service (Restoration and Renewal)

Reference number: GSV1838

II.1.2)Main CPV code

79400000

II.1.3)Type of contract

Services

II.1.4)Short description:

The restoration and renewal programme has been established to tackle the significant work that needs to be carried out to protect and preserve the heritage of the Palace of Westminster and ensure it can continue to serve as home to the UK Parliament in the 21^st century. Suppliers are required to download the Non-Disclosure Deed (NDD) from the portal before accessing the SQ documents. The NDD must be submitted as a correspondence and a declaration must also be submitted, stating that the NDD has not been modified. Access to the tender documents will not be granted until the signed NDD has been received.

II.1.5)Estimated total value

Value excluding VAT: 28 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

71313000

71317000

71600000

71320000

90700000

79411000

71311000

72224000

71220000

79410000

II.2.3)Place of performance

NUTS code: UKI32

Main site or place of performance:

II.2.4)Description of the procurement:

Parliament has authorised the establishment of a Delivery Authority and Sponsor Body, to manage the work. The sponsor body will establish a governance and assurance structure to provide assurance to itself and other key stakeholders that the development and delivery of the programme is meeting its requirements and provides value for money. As part of this governance and assurance structure the Sponsor will appoint a Programme Representative (P-Rep) whose role is to provide continuous independent scrutiny of the delivery of the Programme by the Delivery Authority. The required services are likely to include, but are not limited to, the following:

(a) the provision of technical advice, scrutiny and assurance to the Sponsor Body on all aspects of delivery of the Programme by the Delivery Authority;

(b) the provision of expert advice in the following areas:

— establishing effective delivery organisations for the entire Programme lifecycle,

— effective stakeholder and interface management,

— governance of major construction programmes,

— technical, commercial and programme assurance on major programmes,

— design within the context of the heritage building fabric of the Palace of Westminster,

— programme delivery, controls, monitoring and reporting,

— commercial management, procurement, supply chain and contract management, cost estimating and management, claims management,

— change control, risk, contingency and value management,

— health, safety and welfare as it applies to major construction programmes,

— heritage and cultural aspects associated with the R&R Programme,

— application of digital and information technology to design and delivery and to the security, operation and management of the restored buildings.

The Northern Estate Programme (NEP) will create a temporary home for Parliament when the Restoration and Renewal Programme begins in the mid-2020s. The Northern Estate is a group of 18^th, 19^th and 20^th century buildings which are already in use by MPs, their staff and staff of the House of Commons. Some of these buildings are themselves in need of significant investment and refurbishment to bring them up to modern environmental standards, enable access for people with disabilities and create much more efficient spaces for modern office use. The R&R and NEP Programmes are currently being managed separately but may in future be merged to form a single Programme, at which time the sponsor may, as an option and at its sole discretion, commission the P-Rep to provide the same type of delivery assurance on NEP as described for R&R.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 168

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Suppliers are required to download the Non-Disclosure Deed (NDD) from the portal before accessing the SQ documents. The NDD must be submitted as a correspondence and a declaration must also be submitted, stating that the NDD has not been modified. Access to the tender documents will not be granted until the signed NDD has been received.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/04/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 24/05/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The SQ documents will be accessible at the Houses of Parliament’s e-procurement portal: http://in-tendhost.co.uk/parliamentuk

Tender submissions must be uploaded to the e-procurement portal; electronic responses submitted via e-mail are not acceptable. To access these documents select the tender reference GSV1838 in the “current tenders” list, click on the “view tender details” and express interest by clicking on the button provided. You will need to register your company details, thereafter you will be issued with a username and password. If you have previously registered with In-Tend, please follow the link shown which will redirect you to the home page where you can log on using your existing username and password to collect the tender documents. If you have registered and forgotten your username and password, click on the “forgotten password” link on the In-Tend homepage. Please keep this username and password secure and do not pass it to any third parties. If you are experiencing problems, please contact the PPCS Business Support team via email:

ppcs@parliament.uk or call +44 (0)207 219 1600 for further assistance. You are advised to allow sufficient time when responding to this ITT, and for the full uploading of documents, prior to the closing date of 12:00 noon UK time on 1.4.2019. Late tenders will not be accepted. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application such as WinZip or WinRAR. Suppliers are required to download the Non-Disclosure Deed (NDD) from the portal before accessing the SQ documents. The NDD must be submitted as a correspondence and a declaration must also be submitted, stating that the NDD has not been modified. Access to the tender documents will not be granted until the signed NDD has been received.

VI.4)Procedures for review

VI.4.1)Review body

The Corporate Officer of the House of Lords and The Corporate Officer of the House of Commons
London
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

01/03/2019