UK Parliament Tender for Works of Art and Heritage Collection Handling

UK Parliament Tender for Works of Art and Heritage Collection Handling

4 Lots. Delivery of a range of heritage collection handling and transit requirements.

United Kingdom-Westminster: Repair and maintenance services

2020/S 129-318073

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Corporate Officer of the House of Lords and the Corporate Officer of the House of Commons
Postal address: Richmond House
Town: Westminster
NUTS code: UKI32 Westminster
Postal code: SW1A 0AA
Country: United Kingdom
E-mail: ppcs@parliament.uk
Telephone: +44 2072191600
Internet address(es):Main address: https://in-tendhost.co.uk/parliamentuk/aspx/Home

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/parliamentuk/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/parliamentuk/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Parliament UK

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

FWK1132 — Works of Art and Heritage Collection Handling

Reference number: FWK1132

II.1.2)Main CPV code

50000000 Repair and maintenance services

II.1.3)Type of contract

Services

II.1.4)Short description:

The UK Parliament is seeking to establish a framework contract with a number of partner organisations, who will be responsible for the delivery of a range of heritage collection handling and transit requirements.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Regular Work from a Daily Task List

Lot No: 1

II.2.2)Additional CPV code(s)

50000000 Repair and maintenance services
50850000 Repair and maintenance services of furniture
50800000 Miscellaneous repair and maintenance services

II.2.3)Place of performance

NUTS code: UKI32 Westminster
Main site or place of performance:

II.2.4)Description of the procurement:

This primarily consists of simple installations of collections items (primarily flat art), small scale moves of flat works on paper and canvas, but may include small sculpture and other 3-D items, protection in situ and subsequent removal of protection, maintenance works in collections store area, hanging of labels and similar levels of work. This work is task list orientated and is based on technician day rates, it can include weekend/out of hours rates where applicable. The applicants will be expected to provide a small team of regular technicians who will be used for these works to ensure that a good knowledge of the building on the parliamentary estate can be established along with the working practices expected. The applicants must supply their technician day rates including weekend and out of hours rates.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 140 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Stand-alone Small-Medium Art Handling Projects

Lot No: 2

II.2.2)Additional CPV code(s)

50000000 Repair and maintenance services
50850000 Repair and maintenance services of furniture
50800000 Miscellaneous repair and maintenance services

II.2.3)Place of performance

NUTS code: UKI32 Westminster
Main site or place of performance:

II.2.4)Description of the procurement:

These projects are often linked to a single collection item or limited selection of collection items. Some fabrication work may fall into this lot category – e.g. plinth building, provision of travel frames, crates, display backboards. Fabrication is not an essential requirement for successful candidates.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Large-scale Complex Project Work

Lot No: 3

II.2.2)Additional CPV code(s)

50000000 Repair and maintenance services
50850000 Repair and maintenance services of furniture
50800000 Miscellaneous repair and maintenance services

II.2.3)Place of performance

NUTS code: UKI32 Westminster
Main site or place of performance:

II.2.4)Description of the procurement:

This can involve the installation, deinstallation or movement of large and/or fragile works of art requiring complex planning and often within tight timescales. These projects involve advance scoping and planning works, multiple day programmes of work and involve multiple skillsets.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 320 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Transit

Lot No: 4

II.2.2)Additional CPV code(s)

50000000 Repair and maintenance services
50850000 Repair and maintenance services of furniture
50800000 Miscellaneous repair and maintenance services

II.2.3)Place of performance

NUTS code: UKI32 Westminster
Main site or place of performance:

II.2.4)Description of the procurement:

This refers to the transit of heritage collections items in air-ride vehicles from parliament to and from external locations e.g. borrower premises, conservators, off-site storage. The provider/supplier must be able to safely secure heritage collections items in the vehicle and have ample experience of handling to understand and adopt safe methods of securing collections items during transit. Suppliers must also be able to produce transit insurance certificates relating to the value of the items if requested to do so.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 140 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/08/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 03/08/2020
Local time: 12:00
Place:

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: The High Court of Justice
Postal address: The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

03/07/2020