UK Police Service Language Services Tender

UK Police Service Language Services Tender

6 Lots. Language Services – Face to Face – Lot No: 1.

United Kingdom-Leicestershire: Interpretation services

2020/S 042-100561

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Leicestershire Police
National registration number: N/A
Postal address: Police Headquarters, St. Johns, Enderby
Town: Leicestershire
NUTS code: UK
Postal code: LE19 2BX
Country: United Kingdom
Contact person: Jim Bates
E-mail: Jim.Bates8964@leicestershire.pnn.police.uk
Telephone: +44 1162222222
Internet address(es):Main address: http://www.leics.police.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/30501

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=31242&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=31242&B=BLUELIGHT
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

UK Police Service Language Services

Reference number: CON923

II.1.2)Main CPV code

79540000

II.1.3)Type of contract

Services

II.1.4)Short description:

Leicestershire Police are leading and awarding a language services arrangement on behalf of the following Police forces.

https://www.police.uk/forces

Also included are home office and its Arm’s Length Bodies (ALB’s) including but not limited to border enforcement and immigration removal services for the purposes of national security through border and immigration enforcement.

The arrangement will be a dynamic purchasing system (DPS), which will be in place for a 7 year period from commencement of the DPS. It is anticipated that the DPS wil commence in September 2020.

II.1.5)Estimated total value

Value excluding VAT: 100 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Language Services — Face to Face

Lot No: 1

II.2.2)Additional CPV code(s)

79540000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot is for the provision of face to face requirements normally conducted in Police custody and required for evidential purposes. The vast majority of requirements are immediate (within 2 hours from request). The lot is for Police forces who wish to convert a spoken language from one to another via the use of an interpreter in physical attendance, allowing listeners and speakers to understand one another.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Language Services — Translation/Transcription

Lot No: 2

II.2.2)Additional CPV code(s)

79540000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot is for provision of translation/transcription services which are mainly conducted in Police custody and required for evidential purposes. The lot will used for Police forces to translate or arrange for written material to be translated for one language to another as text: or to review and revise written material already translated: or convert audio files, tapes and other electronic media into written and/or electronic text documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Language Services — Telephone

Lot No: 3

II.2.2)Additional CPV code(s)

79540000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot is for the provision of telephone Interpreting and will be conducted remotely by suppliers on a non-evidential basis. The lot is for Police forces who wish to convert a spoken language from one to another via the use of an interpreter over the telephone, allowing listeners and speakers to understand one another.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Language Services — British Sign Language

Lot No: 4

II.2.2)Additional CPV code(s)

79540000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This is for the provision of British Sign language requirements normally conducted in Police Custody and required for evidential purposes. This will facilitate communication between deaf/blind, deaf or hard of hearing service users and hearing individuals via the use of an interpreter in physical attendance allowing individuals to understand each other.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Language Services — Video/Remote

Lot No: 5

II.2.2)Additional CPV code(s)

79540000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot is for Police forces who wish to convert a spoken language from one to another via the use of video and audio technology allowing both parties to understand one another. The services may be used in the evidential process.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Language Services — Managed Service

Lot No: 6

II.2.2)Additional CPV code(s)

79540000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

This lot is for Police forces who wish to appoint a service provider to manage all or a proportion of their requirements for face to face, translation/transcription, telephone, British sign language and video/remote.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no
II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the setting up of a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 31/08/2027
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Leicester Crown Court
Postal address: 90 Wellington Street
Town: Leicester
Postal code: LE1 6HG
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/02/2020