UK-Walsall: school cleaning services

UK-Walsall: school cleaning services

Provision of Cleaning Services

2012/S 10-015408

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Barr Beacon School
Old Hall Lane, Aldridge
Contact point(s): Barr Beacon School
For the attention of: Mr Chris Berry
WS9 0RF Walsall
Telephone: +44 1213666600

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Barr Beacon School
Old Hall Lane
Contact point(s): Cleaning Contract Procurement
For the attention of: Mr Chris Berry
WS9 0RF Walsall
Telephone: +44 1213666600
Internet address:

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Cleaning Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Barr Beacon School.
Old Hall Lane.
West Midlands.
WS9 0RF.
NUTS code UKG35

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The successful tenderer will be required to provide cleaning services at Barr Beacon School as set out more fully in the pre-qualification questionnaire and accompanying documents. The contract will commence on or around 4.6.2012 for an initial period of 2 years with the option for the contracting authority to extend by a maximum of two 12-month periods.
II.1.6)Common procurement vocabulary (CPV)

90919300, 90900000, 90910000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

500 000 GBP.
II.2.2)Information about options

Options: yes
Description of these options: The contracting authority has the option to extend the initial contract term of two years by a maximum of two 12-month periods. In the event that the contract is extended any extension shall be on the same terms and conditions of contract as the original contract except with regards to the length of the term and it will ultimately be at the sole discretion of the contracting authority whether to grant an extension.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in accordance with the terms set out in the contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulations 23 to 26 of the Public Contracts Regulations 2006 as amended and as set out in the pre-qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 24 of the Public Contracts Regulations 2006 and as set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: Economic and Financial Standing – Tenderers must be able to demonstrate a minimum annual turnover of 1 000 000 GBP (one million pounds sterling).
Suppliers must be financially fluid and currently trading. They must not be recorded at companies house as having any negative action/event (dissolved, removed, in liquidation etc) that calls into question their financial/corporate standing. Any such action will result in the tenderer being deemed to have failed to meet the minimum standards of economical and financial standing.
Non provision of this evidence will be deemed as fauilure to meet the minimum standards of economic and financial standing.
If a business has recently been set up and not audited, annual or endorsed accounts have been produced, unaudited or management accounts for the three (3) months prior to the application must be provided and certified by an independant chartered accountant or accompanied by a positive bankers reference for the tenderer.
Where information is available to the contracting authority that points to concerns over the financial viability, further information may be requested to evidence financial viability and non availability of, or refusal to provide such evidence, will be deemed to have failed to meet the minimum standards of economic and financial standing.
Tenderers shall have in place insurance cover of a minimum:
Public Liability Cover – 5 000 000 GBP (five million pounds sterling).
Employer Liability Cover – 5 000 000 GBP (five million pounds sterling).
Professional Indemnity Cover – 5 000 000 GBP (five million pounds sterling).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers are required to complete and submit a pre-qualification questionnaire and associated documentation to Barr Beacon School via email (

The minimum standards for participation are stated in the pre-qualification questionnaire.
Failure to achieve a pass in any of the minimum standards will result in your exclusion from any further part in the process.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The 5 suppliers with the highest score at the PQQ stage will be invited to proceed to the tender stage.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

13.2.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Responses to this request may be done in whole or in part via electronic means using the Internet. Using the web address given in Annex A potential bidders can access the pre-qualification questionnaire and additional documents which are necessary to provide a response. Once completed the pre-qualification questionnaire should be returned via email to At the tender stage the documents will be accessible via a password protected webpage to those bidders who are invited to participate.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Barr Beacon School Trust
Barr Beacon School Trust Old Hall Lane Aldridge Walsall West Midlands
WS9 0RF Walsall
Telephone: +44 1213666600
Internet address:

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers.
The award decision notice will specify the criteria for the award of the contract, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender; and will specify when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006, as amended by the Public Contracts (Amendment) Regulations 2009 and the Public Procurement (Miscellaneous Amendments) Regulations 2011, set out the time frame within which aggrieved parties who have been harmed or are at risk of a breach of the rules may take action in the High Court (England, Wales and Northern Ireland).
Any such action must be brought within 30 days from the date when the economic operator in question first knew or ought to have known that grounds for the bringing of proceedings had arisen. The Court may extend the 30 day period in a particular case if it considers that there is good reason for so doing, up to a period of 3 months from the actual or deemed date of knowledge of the economic operator.
The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the Court may make a declaration of ineffectiveness or may order that the contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending on the circumstances) or otherwise 6 months.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: