UKHO Hydrographic Survey Framework

The Authority is tasked to conduct a number of small hydrographic surveys in various locations around the world to assist in updating charting and associated publications.

United Kingdom-Taunton: Services related to the oil and gas industry

2016/S 103-184771

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

UKHO
UK Hydrographic Office, Admiralty Way
For the attention of: Mr Aled Evans
TA1 2DN Taunton
UNITED KINGDOM
Telephone: +44 1823723356
E-mail: aled.evans@ukho.gov.uk
Fax: +44 1823326885

Internet address(es):

General address of the contracting authority: http://www.ukho.gov.uk/

Electronic access to information: https://ukhocontracts.ukho.gov.uk/procontract/ukho/supplier.nsf/frm_home?openForm

Further information can be obtained from: UKHO
UK Hydrographic Office, Admiralty Way
For the attention of: Mr Aled Evans
TA1 2DN Taunton
UNITED KINGDOM
Telephone: +44 1823723356
E-mail: aled.evans@ukho.gov.uk
Fax: +44 1823326885

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:UKHO
UK Hydrographic Office, Admiralty Way
For the attention of: Mr Aled Evans
TA1 2DN Taunton
UNITED KINGDOM
Telephone: +44 1823723356
E-mail: aled.evans@ukho.gov.uk
Fax: +44 1823326885

Tenders or requests to participate must be sent to: UKHO
UK Hydrographic Office, Admiralty Way
For the attention of: Mr Aled Evans
TA1 2DN Taunton
UNITED KINGDOM
Telephone: +44 1823723356
E-mail: aled.evans@ukho.gov.uk
Fax: +44 1823326885

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence
Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Hydrographic Survey Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 19: Water transport services

NUTS code UKK23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 000 000 and 3 999 999 GBP
Frequency and value of the contracts to be awarded: TBA. This requirement is subject to external funding agreements and therefore, whilst anticipated to run for four (4) years, is dependent on funding being agreed for future years beyond year 1

II.1.5)Short description of the contract or purchase(s)

The United Kingdom Hydrographic Office (The Authority) is a Trading Fund of the Ministry of Defence (MOD). Its primary role is to meet national, defence and civil requirements for navigational and other hydrographic information in the most efficient manner.
The Authority is tasked to conduct a number of small hydrographic surveys in various locations around the world to assist in updating charting and associated publications to modern standards. The countries for deployment are primarily Small Island Developing States (SIDS) within the Commonwealth that are eligible for Official Development Assistance (ODA) funding. These are split into 3 regions: Pacific, Caribbean and Africa and Indian Ocean. A few potential countries in each region are listed in the Tender documents to give an idea to those tendering for this contract, but this is in no way a definitive list, is not in any particular order and is subject to change.
There is the possibility for the surveying requirement to extend to countries other than Commonwealth SIDS. Deployment to any country will always be discussed with the Company with as much advanced warning as possible.
This requirement is subject to external funding agreements and therefore, whilst anticipated to run for four (4) years, is dependent on funding being agreed for future years.
While the Authority has a number of qualified and experienced hydrographic surveyors to conduct these surveys, it does not own survey equipment or employ survey engineers/technicians. The Authority is therefore seeking to set up a framework that will allow it to be able to draw on the following four (4) services in a timely manner when required:
Lot 1: Survey Equipment Hire:
The rental of suitable equipment along with a technician on a survey by survey basis, to be deployed to locations worldwide as required.
Lot 2: LiDAR Survey:
The chartering of an aircraft and crew on a survey by survey basis, to be deployed to locations worldwide as required.
Lot 3: Multi-Beam Echo Sounder Survey:
The chartering of a boat and crew on a survey by survey basis, to be deployed to locations worldwide as required.
Lot 4: Satellite Derived Bathymetry Survey:
The acquisition of suitable imagery to be used for deriving bathymetry, on a survey by survey basis, for locations worldwide as required.
The scope of this contract also includes advice and support services relating to any of the above.
Suppliers will be expected to work with the Authority and any third party supplier the Authority may appoint during the course of the framework agreement.

II.1.6)Common procurement vocabulary (CPV)

76000000, 34000000, 48000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: Option of 1 year extension after initial 3 year period.
Provisional timetable for recourse to these options:
in days: 0 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Survey Equipment Hire

1)Short description

The rental of suitable equipment along with a technician on a survey by survey basis, to be deployed to locations worldwide as required.

2)Common procurement vocabulary (CPV)

60000000

3)Quantity or scope

Anticipated to be one (1) supplier only.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: LiDAR Survey

1)Short description

The chartering of an aircraft and crew on a survey by survey basis, to be deployed to locations worldwide as required.

2)Common procurement vocabulary (CPV)

60000000

3)Quantity or scope

Anticipated to be two to three (2-3) suppliers only.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Multi-Beam Echo Sounder Survey

1)Short description

The chartering of a boat and crew on a survey by survey basis, to be deployed to locations worldwide as required.

2)Common procurement vocabulary (CPV)

60000000

3)Quantity or scope

Anticipated to be two to three (2-3) suppliers only.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Satellite Derived Bathymetry Survey

1)Short description

The acquisition of suitable imagery to be used for deriving bathymetry, on a survey by survey basis, for locations worldwide as required.

2)Common procurement vocabulary (CPV)

60000000

3)Quantity or scope

Anticipated to be two to three (2-3) suppliers only.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the ITT document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the ITT document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the ITT document.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the ITT document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the ITT document.
Minimum level(s) of standards possibly required: As detailed in the ITT document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the ITT document.
Minimum level(s) of standards possibly required:
As detailed in the ITT document.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CONTRACT-AA5C-5H73LR

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.6.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.6.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 28.6.2016 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To be able to access and receive the Invitation to Tender (ITT) documentation, all interested suppliers shall need to register on the UK Hydrographic Office e Procurement portal, called ProContract, unless already registered. For those interested suppliers not yet registered, please go to the following link and complete the relevant company details. Registration is free and once on the system your company will be able to receive details of any other future requirements which you may be able to supply. The link is as follows: https://ukhocontracts.ukho.gov.uk/procontract/ukho/supplier.nsf/frm_home?openForm Once registered, you can access the ITT documents in the following way: — Log-on as a supplier — Go to My Opportunities link — Located on the right hand side of the screen — When in My Opportunities ensure that organisation drop-down selection is set to UKHO — This will then show you the opportunities for UKHO only — Suppliers need to access the opportunity referenced — See the initial My Opportunities page for this requirement — This should then load up the Contract page for Suppliers. Click the View button — Half way down next page, see Attachments section. Click on the ITT linked document. Any problems registering on ProContract and/or accessing the ITT documents please contact Aled Evans on +44 1823723356.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

As POC above
UNITED KINGDOM

Body responsible for mediation procedures

As POC above
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As POC above.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

27.5.2016

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