UKMFTS Independent Environment and Safety Auditor

UKMFTS Independent Environment and Safety Auditor

This contract is for the provision of an Independent Environment and Safety Auditor (IESA) to support the UKMFTS PT. The contract is expected to cover the period to April 2018.

United Kingdom-Bristol: Safety consultancy services

2013/S 157-274453

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

UK Military Flying Training System IPT, DE&S
MOD Abbey Wood, #7001
Contact point(s): AJT Support Commercial Manager 2
For the attention of: Nadia Wiltshire
BS34 8JH Bristol
Telephone: +44 3067981047
Fax: +44 1179699675

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

UKMFTS Independent Environment and Safety Auditor.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Safety consultancy services. Environmental safety services. Environmental issues consultancy services. This contract is for the provision of an Independent Environment and Safety Auditor (IESA) to support the UKMFTS PT. The contract is expected to cover the period to April 2018.
The UKMFTS PT is responsible for the delivery of the future UK Military Flying Training System and support of the current UK in service fixed wing training aircraft fleet excluding Tutor.
MOD safety policy mandates the appointment of an Independent Safety Auditor (ISA) The ISA role is defined in Def Stan 00-56 Part 1 as;
‘…an individual or team, from an independent organisation, that undertakes audits and other assessment activities to provide assurance that safety activities comply with planned arrangements, are implemented effectively and are suitable to achieve objectives; and whether related outputs are correct, valid and fit for purpose…’
The ISA requirement has been paired with the requirement for an Independent Environmental Auditor (IEA), although not mandated by MOD policy the appointment of an IEA is recognised as best practice. The role of the IEA is analogous to that of the ISA.
The activities that an IESA would be required to carry out include, but are not limited to;
— Production and maintenance of the Independent Environment and Safety Audit Plan;
— Audit of the PT’s Safety and Environmental Management Systems including consideration of those of the PT’s major Suppliers;
— Review and Advice on the adequacy of individual platform Safety Case and Hazard Logs;
— Audit and advice on the adequacy of the training system Safety Case(s);
— Audit and advice on the adequacy of Environment Cases (including Sustainability Assessments); and
— Reporting of audit findings to senior PT management.
II.1.6)Common procurement vocabulary (CPV)

79417000 – MA01, 90721000, 90713000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The requirement is for provision of an Independent Environment and Safety Auditor for UKMFTS for a period of 4 years.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of these criteria are at

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: will be detailed in any subsequent Pre-Qualification Questionnaire or Invitation to Tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

20.9.2013 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Only expressions of interest are required at this stage, and a formal Pre-Qualification Questionnaire (PQQ) will be issued to suitable applicants in due course.
Expressions of interest are to be submitted in writing by the time and date shown in Section IV.3.4) An electronic copy of the submission is also to be sent to the email address shown at Section I.1) by the same time and date. Submissions must include the name, postal and email addresses, telephone and fax numbers of the applicant’s designated point of contact.
Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and GO Reference: GO-2013812-DCB-5031501

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

UK Military Flying Training System IPT, DE&S
MOD Abbey Wood, #7001
BS34 8JH Bristol
Telephone: +44 3067981047

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:12.8.2013