UKRI Security Screening Tender

UKRI Security Screening Tender

Security Screening Process of Pre-recruitment Candidates and Existing Employees.

United Kingdom-Swindon: Recruitment services

2020/S 042-100553

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: United Kingdom Research and Innovation (UKRI)
Town: Swindon
NUTS code: UKK14
Postal code: SN2 1FL
Country: United Kingdom
Contact person: Professional Services
E-mail: professionalservices@uksbs.co.uk
Internet address(es):Main address: www.ukri.org

I.1)Name and addresses

Official name: UK Shared Business Services (UK SBS)
Town: Swindon
NUTS code: UKK14
Postal code: SN2 1FF
Country: United Kingdom
Contact person: Professional Services
E-mail: professionalservices@uksbs.co.ukInternet address(es):Main address: www.uksbs.co.uk

I.2)Information about joint procurement

The contract involves joint procurement
The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.uksbs.delta-esourcing.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uksbs.delta-esourcing.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: UKRI Research Councils and UK SBS providing shared and specialist business services to our public sector owners

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Security Screening Process of Pre-recruitment Candidates and Existing Employees

Reference number: UK SBS CS19295

II.1.2)Main CPV code

79600000

II.1.3)Type of contract

Services

II.1.4)Short description:

UK Shared Business Services (UK SBS), on behalf of the UK Research and Innovation wishes to put in place services for pre-employment screening, this is the background checking of staff, contractors, agency personnel and other people with access to the organisation’s assets. This means that checks are conducted to validate and verify information provided by the screening candidate to ensure that they have provided an honest and factual representation to enable organisations to make the best hiring decisions.

UK SBS HR services, on behalf of UK Research and Innovation (UKRI) recruits employees for, is seeking a competent organisation that can successfully, confidentially and legally, in accordance with all legislation, provide a ‘Baseline’ security screening service carry out pre-employment and pre-engagement of candidates.

UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as may be amended from time to time) (the ‘Regulations’).

II.1.5)Estimated total value

Value excluding VAT: 1 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Pre-employment screening is the background checking of staff, contractors, agency personnel and other people with access to the organisation’s assets. Checks are conducted to validate and verify information provided by the screening candidate to ensure that they have provided an honest and factual representation to enable organisations to make the best hiring decisions.

Individuals who have access to government assets are required to be checked against the HMG Baseline Personnel Security Standard (BPSS).

The BPSS and supporting guidance describe the mandatory pre-employment controls required to address the problems of identity fraud, illegal working and deception generally. As well as posing serious risks to reputation, integrity and financial assets they may also be indicators of more serious national security concerns.

The screening process requires that the screening candidate provides information, usually via an online system and/or the submission of electronic documents that are then validated and cross checked to ensure that the information is correct. These checks will include reference to legal and robust sources to ensure that the information obtained relates to the named person to ensure fairness to the screening candidate and validated information to assist the organisation in making the correct decision.

Additional checks are added for specific roles, for example, a driver’s licence check for the organisation’s drivers.

Time scales for ‘Baseline’ screens will be a very important element of the screening service and must meet the HR SLA screen turn around target days (Level A,B,C,D, F – 4 working days, Level E – 2 working days, Level G – 8 working days) which we currently use. This does not include the time spent waiting for the candidate to upload information, waiting for references or the time it takes to complete the criminal record checks

The successful supplier must be able to provide a ‘white label type service’ for the handling and management of UK SBS and UKRI users of the service. This requirements is to provide a UK SBS branded extranet system that will be used to collect and interact with users of the service. The successful supplier must have the ability to interface with the new Oracle Taleo Applicant Tracking System (ATS) or be prepared to build this capability. The ATS is planned to be implemented during Q1 2020. Taleo is a cloud-based ATS that is used to manage the talent acquisition processes.

All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). This procurement will be managed electronically via thee-sourcing portal Delta. The contracting authority expressly reserves the right

(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and

(ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by any supplier.

The contracting authority shall utilise the Delta eSourcing Procurement Tool available at www.uksbs.delta-esourcing.co.uk to conduct this procurement. All enquirers with respect to problems or functionality within the tool may be submitted to Delta eSourcing on 0845 270 7050. Please utilise the messaging system within thee-sourcing tool at the above link. Please note this is a free self-registration website and this can be done by completing the online questionnaire at www.uksbs.delta-esourcing.co.uk. If you wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.co.uk and the follow the instructions to ‘Login’

Once you are logged into the system you will be able to link yourself into this procurement using the access code: 5P982H7258

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 300 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: yes
Description of renewals:

The contract duration shall be for the initial contract term of 2 years with the optional extension on an annual basis 1 + 1 years period from the commencement of the contract.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Bidders. See Section I.3) for access to procurement documentation

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/03/2020
Local time: 13:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 30/03/2020
Local time: 14:00
Place:

Electronic.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

To respond to this opportunity please log in to www.delta-esourcing.com and enter the following access code 5P982H7258

VI.4)Procedures for review

VI.4.1)Review body

Official name: UK Shared Business Services Ltd
Town: Swindon
Postal code: SN2 1FL
Country: United Kingdom
E-mail: policy@uksbs.co.uk
Telephone: +44 1793867005Internet address: www.uksbs.co.uk

VI.4.2)Body responsible for mediation procedures

Official name: UK Shared Business Services Ltd
Town: Swindon
Postal code: SN2 1FL
Country: United Kingdom
E-mail: policy@uksbs.co.uk
Telephone: +44 1793867005Internet address: www.uksbs.co.uk
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Official name: UK Shared Business Services Ltd
Town: Swindon
Postal code: SN2 1FL
Country: United Kingdom
E-mail: policy@uksbs.co.uk
Telephone: +44 1793867005Internet address: www.uksbs.co.uk

VI.5)Date of dispatch of this notice:

25/02/2020