UKRI Security Screening Tender
Security Screening Process of Pre-recruitment Candidates and Existing Employees.
United Kingdom-Swindon: Recruitment services
Section I: Contracting authority
I.1)Name and addresses
NUTS code: UKK14
Postal code: SN2 1FL
Country: United Kingdom
Contact person: Professional Services
I.1)Name and addresses
I.2)Information about joint procurement
I.4)Type of the contracting authority
Section II: Object
Security Screening Process of Pre-recruitment Candidates and Existing Employees
II.1.2)Main CPV code
II.1.3)Type of contract
UK Shared Business Services (UK SBS), on behalf of the UK Research and Innovation wishes to put in place services for pre-employment screening, this is the background checking of staff, contractors, agency personnel and other people with access to the organisation’s assets. This means that checks are conducted to validate and verify information provided by the screening candidate to ensure that they have provided an honest and factual representation to enable organisations to make the best hiring decisions.
UK SBS HR services, on behalf of UK Research and Innovation (UKRI) recruits employees for, is seeking a competent organisation that can successfully, confidentially and legally, in accordance with all legislation, provide a ‘Baseline’ security screening service carry out pre-employment and pre-engagement of candidates.
UK SBS is managing this procurement process in accordance with the Public Contracts Regulations 2015 (as may be amended from time to time) (the ‘Regulations’).
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.3)Place of performance
II.2.4)Description of the procurement:
Pre-employment screening is the background checking of staff, contractors, agency personnel and other people with access to the organisation’s assets. Checks are conducted to validate and verify information provided by the screening candidate to ensure that they have provided an honest and factual representation to enable organisations to make the best hiring decisions.
Individuals who have access to government assets are required to be checked against the HMG Baseline Personnel Security Standard (BPSS).
The BPSS and supporting guidance describe the mandatory pre-employment controls required to address the problems of identity fraud, illegal working and deception generally. As well as posing serious risks to reputation, integrity and financial assets they may also be indicators of more serious national security concerns.
The screening process requires that the screening candidate provides information, usually via an online system and/or the submission of electronic documents that are then validated and cross checked to ensure that the information is correct. These checks will include reference to legal and robust sources to ensure that the information obtained relates to the named person to ensure fairness to the screening candidate and validated information to assist the organisation in making the correct decision.
Additional checks are added for specific roles, for example, a driver’s licence check for the organisation’s drivers.
Time scales for ‘Baseline’ screens will be a very important element of the screening service and must meet the HR SLA screen turn around target days (Level A,B,C,D, F – 4 working days, Level E – 2 working days, Level G – 8 working days) which we currently use. This does not include the time spent waiting for the candidate to upload information, waiting for references or the time it takes to complete the criminal record checks
The successful supplier must be able to provide a ‘white label type service’ for the handling and management of UK SBS and UKRI users of the service. This requirements is to provide a UK SBS branded extranet system that will be used to collect and interact with users of the service. The successful supplier must have the ability to interface with the new Oracle Taleo Applicant Tracking System (ATS) or be prepared to build this capability. The ATS is planned to be implemented during Q1 2020. Taleo is a cloud-based ATS that is used to manage the talent acquisition processes.
All submissions will be assessed in accordance with the Public Contracts Regulations 2015, for procurement values that exceed Regulation 5 (Threshold amounts). This procurement will be managed electronically via thee-sourcing portal Delta. The contracting authority expressly reserves the right
(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by any supplier.
The contracting authority shall utilise the Delta eSourcing Procurement Tool available at www.uksbs.delta-esourcing.co.uk to conduct this procurement. All enquirers with respect to problems or functionality within the tool may be submitted to Delta eSourcing on 0845 270 7050. Please utilise the messaging system within thee-sourcing tool at the above link. Please note this is a free self-registration website and this can be done by completing the online questionnaire at www.uksbs.delta-esourcing.co.uk. If you wish to participate in this procurement, please use the link: https://uksbs.delta-esourcing.co.uk and the follow the instructions to ‘Login’
Once you are logged into the system you will be able to link yourself into this procurement using the access code: 5P982H7258
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The contract duration shall be for the initial contract term of 2 years with the optional extension on an annual basis 1 + 1 years period from the commencement of the contract.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
If the contracting authority decides to enter into a contract with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Bidders. See Section I.3) for access to procurement documentation
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
To respond to this opportunity please log in to www.delta-esourcing.com and enter the following access code 5P982H7258
VI.4.2)Body responsible for mediation procedures
VI.4.4)Service from which information about the review procedure may be obtained
VI.5)Date of dispatch of this notice: