Uniforms and Work Wear Tender Birmingham

Workwear Framework For University of Birmingham.

United Kingdom-Birmingham: Occupational clothing, special workwear and accessories

2015/S 102-185303

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Birmingham
Edgbaston
Contact point(s): University of Birmingham
For the attention of: Jane Colbourne
B15 2TT Birmingham
UNITED KINGDOM
Telephone: +44 1214145957
E-mail: procurement@bham.ac.uk

Internet address(es):

General address of the contracting authority: http://www.bham.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/universityofbirmingham

Electronic access to information: https://in-tendhost.co.uk/universityofbirmingham

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofbirmingham

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Uniforms and Work Wear.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase

NUTS code UKG3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 300 000 GBP

II.1.5)Short description of the contract or purchase(s)

A wide variety of uniforms and work wear including corporate wear, safety footwear, security uniforms and nuuring uniforms.

II.1.6)Common procurement vocabulary (CPV)

18100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The University has a requirement for a wide variety of uniforms and work wear for staff in a range of different occupations and working in a large number of departments of the University. The majority of garments will need to bear the University logo in the form of embroidery, screen-printing or tax tab.
The main requirement will be for work wear such as polo shirts, fleeces, jackets, trousers and skirts, and corporate wear such as blouses, shirts, trousers jackets and skirts for front of house staff. Uniforms for catering operations staff, security staff, work wear for postal, gardening and cleaning staff, nursing and physiotherapy and various other functions will also be required. Safety footwear and high visibility jackets are also included. There may also be a requirement for merchandising such as sweatshirts and T-shirts. Please note that the majority of purchases will be for small numbers of garments.
If a suitable consortium agreement becomes available during the term of this agreement the University reserves the right to terminate the contract after 2 years and move to the consortium agreement.
Estimated value excluding VAT: 300 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Work wear

1)Short description

Such as polo shirts fleeces cargo trousers heavy duty jackets waterproofs hi vis clothing. Majority of garments will need to be logoed or tax tabbed.

2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

Generally small quantities purchased as required over the term of the framework. Estimated annual spend 36 000 to 40 000 GBP.

4)Indication about different date for duration of contract or starting/completion

Starting 1.9.2015. Completion 31.8.2019

5)Additional information about lots

Lot No: 2Lot title: Corporate Wear

1)Short description

Including quality smart comfortable suiting jackets trousers skirts blouses shirts and ties. The majority of garments will require tax tabbing or logo.

2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

Generally small quantities purchased as required over the term of the framework. Estimated annual spend 18 000 GBP.

4)Indication about different date for duration of contract or starting/completion

Starting 1.9.2015. Completion 31.8.2019

5)Additional information about lots

Lot No: 3Lot title: Security

1)Short description

Including durable practical garments suitable for security staff.

2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

Security team of approx 60. Garment purchased as and when required.

4)Indication about different date for duration of contract or starting/completion

Starting 1.9.2015. Completion 31.8.2019

5)Additional information about lots

Lot No: 4Lot title: Safety Footwear

1)Short description

Including safety footwear for a variety of occupations such as gardeners, electrical fitters, mechanics and caterers.

2)Common procurement vocabulary (CPV)

18830000

3)Quantity or scope

Purchased as required usually in small quantities by individual departments.

4)Indication about different date for duration of contract or starting/completion

Starting 1.9.2015. Completion 31.8.2019

5)Additional information about lots

Lot No: 5Lot title: Nursing and Physiotherapy

1)Short description

Tunics and trousers for Nursing and Physiotherapy students. A measurement and hand out service is essential for this Lot.

2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

Approx 96 physiotherapy students and 125 nursing students each requiring 3 x tunics and 2 x trousers.

4)Indication about different date for duration of contract or starting/completion

Starting 1.9.2015. Completion 31.8.2019

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Limited Company, joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The University is affiliated to a supply chain auditing organisation. Successful suppliers will be required to work with the University towards compliance with the University’s Code of Conduct for Workers Rights and disclosure of factories where goods purchased by the University have been produced.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Appropriate statement from bankers. Presentation of the undertaking’s balance sheet or extracts from balance sheets. Statements of the provider’s overall turnover and the turnover in respect of the services to which the contract relates for the 3 previous financial years. List principal services provided in the past 3 years, with sums, dates and recipients, public or private, involved.

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

FRAM157/15

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.6.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

26.6.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.7.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

not applicable
UNITED KINGDOM

Body responsible for mediation procedures

not applicable
UNITED KINGDOM

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

not applicable
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

26.5.2015