Uniforms Tender East Of England NHS Collaborative Procurement Hub

Uniforms Tender East Of England NHS Collaborative Procurement Hub

Uniforms and personal protective equipment for ambulance service employees.

UK-Fulbourn: occupational clothing, special workwear and accessories

2012/S 52-085014

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Of England NHS Collaborative Procurement Hub
Victoria House
For the attention of: Richard Whiteside
CB21 5XB Fulbourn
UNITED KINGDOM
E-mail: richard.whiteside@eoecph.nhs.uk

Internet address(es):

General address of the contracting authority: www.eoecph.bravosolution.co.uk

Address of the buyer profile: www.eoecph.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Uniforms and personal protective equipment for ambulance service employees.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Ambulance service premises’ in England, Wales, Scotland and Northern Ireland.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

Design, manufacture, and supply of staff uniform and supply of personal protective equipment for ambulance service employees.
The supplier will need access to design capabilities as some element of redesign may be required, this will include the capability to produce garment and fabric specifications.
The supplier will also be required to provide a managed service and an automated ordering facility which will provide management information to the Trusts.
The supplier will be responsible for storage and delivery of goods to the Trusts.
The contract will be for an initial period of 3 years and the option to extend by 4 further periods of up to 12 months will be available. The total contract length will be for a maximum period of 7 years.
One supplier could be appointed to provide both lots or separate suppliers could be appointed for each lot.
II.1.6)Common procurement vocabulary (CPV)

18100000, 18235000, 18234000, 18130000, 18330000, 18140000, 18143000, 18232000, 18220000, 18110000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The 11 English Ambulance Trusts, and the Scottish Ambulance Service between them have an annual spend on Uniform and Protective Clothing of approximately 4 500 000 GBP and provide uniform to over 20 000 staff.
Several different designs and specifications are currently in use and this procurement seeks to deliver a standard design that all Services can adopt.
Uniform will be supplied as a managed service and we reserve the right to award PPE (lots 2,3 or 4) to the successful supplier of lot 1.
Estimated value excluding VAT:
Range: between 13 000 000 and 35 000 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Uniform and workwear

1)Short description

Ambulance service employee uniform.
2)Common procurement vocabulary (CPV)

18100000

3)Quantity or scope

Ambulance service employee uniform, to include but not be limited to, trousers, shirts, Hi-Viz jackets, fleece jacket and soft shell jacket.
Supplied as a managed service with supplier sourcing, holding and distributing stock as required by the ambulance service.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 2 Lot title: Personal protective equipment (PPE) – footwear

1)Short description

Personal protective equipment (PPE) – footwear for use by Ambulance Trust employees.
2)Common procurement vocabulary (CPV)

18830000

3)Quantity or scope

Personal protective equipment (PPE) – footwear – for use by Ambulance Trust employees.
This lot may be awarded under Lot 1 (uniform and workwear) as part of a managed service.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 3 Lot title: Personal protective equipment (PPE) – Helmets

1)Short description

Personal protective equipment (PPE) – helmets – for use by Ambulance Trust employees.
2)Common procurement vocabulary (CPV)

18143000

3)Quantity or scope

Personal protective equipment (PPE) – helmets – for use by Ambulance Trust employees.
This lot may be awarded under lot 1 (uniform and workwear) as part of a managed service.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Lot No: 4 Lot title: Personal protective equipment (PPE) – other

1)Short description

Personal protective equipment (PPE) – other – for use by Ambulance Trust employees.
2)Common procurement vocabulary (CPV)

18143000

3)Quantity or scope

Personal Protective equipment (PPE) – other – for use by Ambulance Trust employees.
This lot may be awarded under lot 1 (uniform and workwear) as part of a managed service.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Banker or other performance bond and / or holding company guarantees against performance and other financial liabilities and / or other deposits and / or warranties and / or other security as may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require a lead provider or other legal entity to undertake primary contractual responsibility for the performance of the contract, or to require that one or more providers are jointly and severally responsible for the performance of the contract.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once),
— Browse to the eSourcing Portal: https://eoecph.bravosolution.co.uk and click the link to register,

— Accept the terms and conditions and click “Continue”,
— Enter your correct business and user details,
— Note the username you chose and click “Save” when complete,
— You will shortly receive an e-mail with your unique password (please keep this secure).
2. Express an interest in the tender:
— Login to the portal with the username/password,
— Click the “PQQs / ITTs Open To All Suppliers” link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the “Express Interest” button at the top of the page,
— This will move the PQQ /ITT into your “My PQQs/ My ITTs” page. (This is a secure area reserved for your projects only),
— You can now access any attachments by clicking “Buyer Attachments” in the “PQQ/ ITT Details” box.
3. Responding to the tender:
— Click “My Response” under “PQQ/ ITT Details”, you can choose to “Create Response” or to “Decline to Respond” (please give a reason if declining),
— You can now use the “Messages” function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available). You must then submit your reply using the “Submit Response” button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

13.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

As part of the final tender evaluation bidders will be expected to provide samples of uniform for wearer trials to be conducted. The cost of these samples will be borne by the bidder.
Other ambulance services (Welsh and Northern Ireland) will also be entitled to make use of this agreement.
Awards under this framework can be up to seven years in length and all awards will be co-terminus.
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

13.3.2012