Uninterruptible Power Supplies Tender

Uninterruptible Power Supplies Tender

This framework will provide bespoke Uninterruptible Power Supplies to support a range of FCO Services designed products.

United Kingdom-Milton Keynes: Electrical machinery, apparatus, equipment and consumables; lighting

2014/S 207-367133

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

FCO Services
Hanslope Park
For the attention of: Joanna Campbell
MK19 7BH Milton Keynes
UNITED KINGDOM
Telephone: +49 19085155257
E-mail: joanna.campbell@fco.gov.uk

Internet address(es):

General address of the contracting authority: http://www.fcoservices.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: foreign affairs

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Uninterruptible Power Supplies.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Coverage primarily on FCO and FCO Services Estate.
NUTS code UKJ12,UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 15 000 000 and 20 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

FCO Services are implementing a programme of works that proposes to update various security infrastructure. This framework will provide bespoke Uninterruptible Power Supplies to support a range of FCO Services designed products.

II.1.6)Common procurement vocabulary (CPV)

31000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Details on the scope and quantity of the proposed lots is provided in the PQQ documentation which shall be made available upon registration. Further information on how to register is provided in III.2.1).
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require a contract performance bond and/or bank or parent company guarantee.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Each economic operator in the group would be required to undertake joint and several liability so that the Contracting Authority would require the economic operators to establish a joint legal entity for the purposes of the contract if awarded it.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Any contract awarded will be subject to the Contracting Authority’s conditions of contract.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once).

— Browse to the eSourcing Portal: https://fco.bravosolution.co.uk and click the link to register.

— Accept the terms and conditions and click ‘continue’.
— Enter your correct business and user details.
— Note the username you chose and click ‘Save’ when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
2. Express an Interest in the tender.
— Login to the portal with the username/password.
— Click the ‘PQQs/ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier).
— Click on the relevant PQQ/ITT to access the content.
— Click the ‘Express Interest’ button at the top of the page.
— This will move the PQQ/ITT into your ‘My PQQs/My ITTs’ page. (This is a secure area reserved for your projects only).
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ITT Details’ box.
3. Responding to the tender.
— Click ‘My Response’ under ‘PQQ/ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining).
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the on-screen instructions to complete the PQQ/ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: Further information will be set out in the Pre-Qualification Questionnaire, copies of which are available on Bravo Solutions (Authority’s e tendering platform).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
Further information will be set out in the Pre-Qualification Questionnaire, copies of which are available on Bravo Solutions (Authority’s e tendering platform).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2: and maximum number 3
Objective criteria for choosing the limited number of candidates: The legal and financial status of the contractors (including any key sub-contractors) together with their capacity.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

XLY164/003/14

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.11.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

25.11.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 25.11.2014 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority intends to award framework agreements for 4 years with the option to extend for a further 2 12 month periods. The Contracting Authority intends to use an eTendering system in this procurement exercise. The Authority expressly reserves the rights:
(i) to cancel this procurement at any stage;
(ii) not to award any contract as a result of the procurement process commenced by publication of this notice; and
(iii) to make whatever changes it may see fit to the content and structure of the tendering competition.
In no circumstances will the Authority be liable for any costs incurred by bidders. It is the responsibility of applicants to ensure that they access the PQQ documentation promptly in order to give themselves sufficient time to provide a full and accurate response. The closing date for PQQ responses is provided in IV.3.4). Applications not submitted in the required form (or containing the requested information) via the eTendering system will not be considered. All communication shall be in English. Tenders, when invited, and all supporting documentation must be priced in Sterling and all payments under the contract will be in Sterling. Any contract or agreement resulting from the Tender will be expressed as a contract made in England according to English law and subject to the exclusive jurisdiction of the English courts.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

FCO Services
Hanslope Park
MK17 8BH Milton Keynes
UNITED KINGDOM

Body responsible for mediation procedures

FCO Services
Hanslope Park
MK19 7BH Milton Keynes
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Unsuccessful tenderers will be notified by letter containing detailed results of the tender exercise and reasons will be provided as to why their tender was unsuccessful. There will be a mandatory 10 calendar day standstill period, in accordance with Regulation 32 of the Public Contracts Regulations, before the contract is concluded. During this period you may bring formal legal proceedings in the event that you believe there has been a breach, by the Authority, of the Public Contract Regulations.

VI.4.3)Service from which information about the lodging of appeals may be obtained

FCO Services
Hanslope Park
MK19 7BH Milton Keynes
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

22.10.2014