Universal home insulation scheme Scottish Borders

Universal home insulation scheme Scottish Borders

The Scottish Borders council plans to undertake a third phase of the UHIS energy efficiency programme across their administrative authority area.

UK-Edinburgh: insulation work

2012/S 64-104368

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Energy Saving Trust Ltd
Ocean Point 1, 94 Ocean Drive
Contact point(s): Project Officer – Contract Management
For the attention of: Thomas Stratton
EH6 6JH Edinburgh
UNITED KINGDOM
Telephone: +44 1315557900
E-mail: Thomas.Stratton@est.org.uk
Fax: +44 1315557900

Internet address(es):

General address of the contracting authority: http://www.energysavingtrust.org.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0231

Further information can be obtained from: Energy Saving Trust Ltd
21 Dartmouth Street
Contact point(s): Project Officer – Contract Management
For the attention of: Thomas Stratton
SW1H 9BP London
UNITED KINGDOM
Telephone: +44 1315557900
E-mail: Thomas.Stratton@est.org.uk
Internet address: http://www.energysavingtrust.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Energy Saving Trust Ltd
21 Dartmouth Street
Contact point(s): Project Officer – Contract Management
For the attention of: Thomas Stratton
SW1H 9BP London
UNITED KINGDOM
Telephone: +44 1315557900
E-mail: Thomas.Stratton@est.org.uk
Internet address: http://www.energysavingtrust.org.uk

Tenders or requests to participate must be sent to: Energy Saving Trust Ltd
21 Dartmouth Street
Contact point(s): Project Officer – Contract Management
For the attention of: Thomas Stratton
SW1H 9BP London
UNITED KINGDOM
Telephone: +44 1315557900
E-mail: tenders@est.org.uk
Internet address: http://www.energysavingtrust.org.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Environment
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Universal home insulation scheme (Scottish Borders).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Scottish Borders.
NUTS code UKM24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Scottish Borders council plans to undertake a third phase of the UHIS energy efficiency programme across their administrative authority area. However, this is subject to the Scottish Borders council securing further UHIS funding from the Scottish Government.
Following from this, the Energy Saving Trust is seeking on behalf of the Scottish Borders council to identify a single contractor for the local authority area to deliver the UHIS funded energy efficiency programme. The procurement exercise contemplated by this contract notice therefore contemplates that tenders will be invited, and a contract awarded.
The Scottish Borders Universal Home Insulation Scheme will cover the whole of the Scottish Borders administrative area as approved by the Scottish Government. This is likely to include both rural and urban properties in areas of varying geographical complexity.
Successful contractors will be required to deliver energy efficiency measures including loft insulation, cavity wall insulation and under floor insulation. It is expected that measures will be installed under the scheme in around a total of 2 200 households across the Scottish Borders area, giving a projected contractual value of 360 000 GBP. These figures are subject to the final allocation of UHIS funding by the Scottish Government.
The households will be offered home energy advice organised by the local authority and/or their managing agents. In addition, all householders will be offered the chance to complete a Home Energy Check (HEC), this function may be fulfilled by the local Energy Saving Scotland advice centre (ESSac), door to door assessors, online and/or through the nominated contractor. The nominated contactor will be required to self-generate in the Scottish Borders area which will require the contractor to complete a Home Energy Check (HEC) with each householder and submit them to the designated ESSac. During the initial engagement, potential for loft and cavity wall insulation and underfloor insulation will be assessed and householders invited to sign up for the free measures. It is anticipated that around 25 % of the leads will require self-generating and around 75 % will come as warm leads from the ESSac/managing agent.
Measures will be free to the householder and it is anticipated that the cost to the contractor of installing measures in each household will be funded partly through payment by the local authority (out of its allocation of UHIS funding from Scottish Government) and partly through the leveraging in by the contractor of CERT funding from energy companies. There will also be an enabling fund which will fund ancillary works which facilitate the insulation work, for example, scaffolding and ventilation. This will be funded by the Scottish Borders council through their UHIS budget and managed by the local authority and/or their managing agent.
Note: to register your interest in this notice and obtain any additional information please visit the myTenders web site at http://www.myTenders.org/Search/Search_Switch.aspx?ID=87571.

II.1.6)Common procurement vocabulary (CPV)

45320000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Circa 2 200 households.
Estimated value excluding VAT: 360 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 10.5.2012. Completion 28.12.2012

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: The tendering process must be delivered through the accelerated process as the Scottish Government has confirmed awards of UHIS budgets with local authorities, budgets they will have as of next week. In order to maximise CERT funding which ends at the end of December 2012 it is imperative that a contract is in place before the end of May. CERT funding is funding from utilities that enables contractors to offer significantly subsidised energy efficiency measure prices to local authorities.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

10.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.4.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Organisations to work with the Scottish Borders council and/or their managing agent in delivering energy efficiency measures (mostly cavity wall and loft insulation) through the Scottish Government funded Universal Home Insulation Scheme. The Energy Saving Trust will act as the central purchasing body and, on behalf of the Scottish Borders council, invite and evaluate tenders from prospective contractors.
Role of the Energy Saving Trust.
The Energy Saving Trust will act as the central purchasing body on behalf of the Scottish Borders council.
Role of the Scottish Borders Council and/or Managing Agents.
It is anticipated that the local authority will contract with the selected contractor and pay under the terms of the contract towards the cost of installing energy efficiency measures in households. The authority or its managing agent will also oversee the contract management and delivery of the scheme. This is likely to include:
Collation and storage of data on all UHIS work.
Managing the quality assurance of works completed.
Screening and authorisation of invoices.
Planning and delivery of the scheme.
Role of Contractors.
It is anticipated that the role of the organisation selected to partner with the local authority in delivering UHIS in their area will include:
Provide loft, cavity wall and under floor insulation to households at no cost to the households. For households defined under CERT rules as priority group households, it is anticipated that no funding will be available from the local authority towards the cost of installing the insulation and that provision of these installations will therefore need to be fully subsidised from CERT or other sources of funding. For non-priority group households, funding will be available from the local authority, but it is anticipated that it may still be necessary to subsidise installations from CERT or other sources of funding in order to provide the most economically advantageous offer to the local authority.
Ensure work is completed in a timely fashion and to a high standard through to completion, including where delivered by sub-contractors.
Supply schedules of costs for additional works including enabling measures, such as loft vents, scaffolding for cavity wall insulation and alterations to loft hatches and loft clearances necessary to carry out loft insulation and organise these in parallel with insulation work.
Provide costs for under floor insulation. It is anticipated that these may involve CERT subsidy where applicable.
Ensure surveyor and installer capacity is available to install all identified measures by the end of December 2012.
Provide weekly reporting on progress and outcomes for both surveys, installs and management information as deemed appropriate in a designated format specified by the local authority and/or managing agent.
Manage complaints and queries regarding the installations, to the point of satisfactory completion of the works and to minimise dissatisfaction from householders.
Ensure the quality of all surveys are to the standards set under CERT and leave a copy of the completed survey sheet with the householder.
Ensure the quality of all installed measures to the standards set under CERT (5 % of installations quality assured).
Supply a proactive surveying team who are able to self-generate work across a geographically diverse area while providing first rate customer service.
Accurately complete a Home Energy Check (HEC) for every household engaged if lead is self-generated. Make available a survey booking function which offers households a technical survey date on the door step for use by the local authority and/or their managing agent.
The above description of the role of partners is not exhaustive and the delivery partner may be asked to provide additional programme support where necessary. Further detail will be set out in the contract documents issued with invitations to tender.
(MT Ref:87571).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.3.2012