University of Manchester Travel Management Services Tender

University of Manchester Travel Management Services Tender

The University is seeking to award a contract with a single provider for the provision of travel services.

United Kingdom-Manchester: Travel management services

2018/S 024-051007

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The University of Manchester
Oxford Road
M13 9PL
United Kingdom
Telephone: +44 1612752160
NUTS code: UKD3
Internet address(es):Main address:

Address of the buyer profile: http://

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Travel management services

Reference number: 2017/1258/TMS/MG/JL

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The University is seeking to award a contract with a single provider for the provision of travel services.

The provider will need to demonstrate a value-added service and the requirements cover the provision of a mainly online managed travel service with some offline support. The service should cover all rail, air travel, hotel accommodation (including budget hotels) and other requirements related to business travel for both domestic (within the boundaries of the UK) and overseas travel.

II.1.5)Estimated total value

Value excluding VAT: 100 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKD3
Main site or place of performance:

The University of Manchester.

II.2.4)Description of the procurement:

The University wishes to contract with a single supplier for the provision of Travel Management Services across the University. We are seeking to appoint a company who can provide high levels of support and can consistently demonstrate value for money.

We require an easy to use online booking solution for air, rail, hotel and overseas car hire and have access to an offline support team where appropriate. We are also looking for process efficiencies in the booking and approval process as well as effectively capturing the University’s duty of care requirement. There is also a diverse range of services required by the University from budget hotels (such as Youth Hostels), package holidays, student field trips, European Rail through to Business Class travel.

The contract will be for a 4 year period from “Go-live” with an option to extend annually (subject to performance) for further periods to a maximum of 2 years. The contract will not exceed a maximum term of 6 years (72 months) from the date of award.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 100 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 4
Objective criteria for choosing the limited number of candidates:

The University intends to invite 4 candidates to participate in the ITN on the basis of the ranking of candidates at SQ stage, and provided they all meet any minimum standards of qualification, at which the criteria referred to in Regulation 65 of the Public Contract Regulations 2015, (as amended) will be assessed and marked.

In the event that candidates’ scores are tied resulting in the maximum number to be shortlisted being exceeded, a tiebreaker exercise will be conducted by the University. Further information is available in the procurement documentation.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Initial contract period 4 years with the option to extend the contract for a further 1 + 1 year period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The figures given are an estimate only of the total value of the project and should not be taken as a guarantee of income.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2017/S 123-248777

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/03/2018
Local time: 00:01

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 23/03/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

All interested candidates should request a copy of the tender pack using the address set out in I.1 above, and before the deadline set out in IV.3.4.

The initial contract period is 4 years with the option of further 1 + 1 period.

All candidates must demonstrate that they have a minimum turnover of GBP 22 500 000 and provide a bank reference to this effect.

The University wishes to run a streamlined and efficient negotiation process to minimise cost and delay to all parties. Bidders must ensure that they have appropriate legal, technical and financial support to participate in the negotiations at all times.

The University shall have no liability for any costs, expenses, fees or charges (including third party costs) incurred by those expressing interest in and/or participating in negotiations and/or tendering for this opportunity.

No contract (whether implied or otherwise) shall exist between any bidder and the University until such time as a contract is awarded to a successful bidder.

The University reserves the right to make any changes to the procurement as it may require at any time with no liability on its part (including to change, suspend, stop or terminate the process and not award a contract and/or to reject any or all bids at any time).

VI.4)Procedures for review

VI.4.1)Review body

The High Court of Justice of England
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authority will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2015 nº 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England, Wales, and Northern Ireland). Any such action must generally be brought within 3 months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



Read More

Tender for Chinese Online Travel Agent

Public Sector Travel and Venue Solutions Framework

Travel Management Services Framework – Essex County Council

Travel Management Company for General Medical Council

Corporate Travel Tender