University of Bristol Insurance and related Services

University of Bristol Insurance and related Services not including Broker Services

The Contract will require insurance provision for the following areas: Property and Business Interruption risks, Clubs and Bars Property Risks, Money, Computers, Works in Progress, Employers and Public Liability, Professional Indemnity.

UK-Bristol: Insurance services

2013/S 038-060124

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Bristol
Senate House Tyndall Avenue
Contact point(s): Insurance Office
For the attention of: Ginny Hope
BS8 1TH Bristol
UNITED KINGDOM
Telephone: +44 1179287791
E-mail: ginny.hope@bristol.ac.uk
Fax: +44 1179304263

Internet address(es):

General address of the contracting authority: https://tender.bris.ac.uk

Further information can be obtained from: Willis Ltd
St Catherines Court, Berkeley Place, Clifton
For the attention of: Liz Downe
BS8 1BQ Bristol
UNITED KINGDOM
Telephone: +44 1179769330
E-mail: Downeej@Willis.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

University of Bristol Insurance and related Services not including Broker Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: University of Bristol.
NUTS code UK,UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Provision and placement of non life insurance services. External commercial insurance programme/policies, claims handling and loss management services. The Contract will require insurance provision for the following areas: Property and Business Interruption risks, Clubs and Bars Property Risks, Money, Computers, Works in Progress, Employers and Public Liability, Professional Indemnity, Libel and Slander, Clinical Research, Crime, Travel, Personal Accident, Motor Fleet., Directors: and Officers: Liability.
II.1.6)Common procurement vocabulary (CPV)

66510000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The full scope of this contract will be included within the Invitation to Tender documents. Briefly, bids are invited for the following lots: Lot 1: Property and Business Interruption, Clubs and Bars including money, computers and works in progress; Lot 2: Employers, Public and Products Liability; Lot 3: as lots 1 and 2 with increased aggregate deductible options; Lot 4: Professional Negligence and Clinical Research Liability; Libel and Slander. Lot 5: Crime; Lot 6: Travel, Personal Accident, Lot 7. Motor Fleet and Motor Uninsured Loss Recovery, Lot 8 Directors and Officers Liability.
Estimated value excluding VAT:
Range: between 500 000 and 1 200 000 EUR
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 4
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Property and Business Interruption, Clubs and Bars including money, computers and works in progress.

1)Short description
2)Common procurement vocabulary (CPV)

66510000, 66515200, 66515410

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Employers, Public and Products Liability.

1)Short description
2)Common procurement vocabulary (CPV)

66510000, 66516000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: as lots 1 and 2 with increased aggregate deductible options.

1)Short description
2)Common procurement vocabulary (CPV)

66510000, 66515200, 66515410, 66516000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Professional Negligence and Clinical Research Liability, Libel and Slander.

1)Short description
2)Common procurement vocabulary (CPV)

66510000, 66516500

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Crime.

1)Short description
2)Common procurement vocabulary (CPV)

66510000, 66515411

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Lot 6: Travel and Personal Accident.

1)Short description
2)Common procurement vocabulary (CPV)

66510000, 66512100

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Lot 7. Motor Fleet and Motor Uninsured Loss Recovery.

1)Short description
2)Common procurement vocabulary (CPV)

66510000, 66514110

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: Lot 8 Directors and Officers Liability.

1)Short description
2)Common procurement vocabulary (CPV)

66510000, 66516000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

N/A.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Offers for payment by instalment will be considered.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Insurance companies, Higher education Sector Mutual associations and/or Lloyds underwriters wishing to participate may submit requests tender documents. In the event of co-insurance there must be a lead insurer for each class of business.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Insurance Companies Act 1982 and other statutory modifications therof, and associated obligations of the Financial Services Authority and University Sector Mutual Associations. Insurers must be authorised to carry out business.
in the relevant classes of insurance listed in II.1.6).
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

UoB222/S/ND.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

27.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

15.4.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 31.1.2017.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Any queries regarding this contract or Registering of interest should be directed to Ginny Hope Contact Details at I1 or to Liz Downe Contact Details in Annex A.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with our obligations under UK Statutory Instrument 2009/2992 ‘The Remedies Direcitve’, the University will observe a minimum 10 calendar day Standstill Period at the point information on the outcome ofthe tender process is communicated to tenderers.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.2.2013