University of Durham Executive Recruitment Framework

University of Durham Executive Recruitment Framework

6 Lots. Lot 1 – Senior Academic Roles.

United Kingdom-Durham: Recruitment services

2019/S 082-195421

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Durham
RC000650
Procurement Service, Mountjoy Centre, Hawthorn Wing
Durham
DH1 3LE
United Kingdom
Contact person: Steven Carter
Telephone: +44 1913344553
E-mail: steven.carter@durham.ac.uk
NUTS code: UKC1
Internet address(es):
Main address: www.dur.ac.ukAddress of the buyer profile: http://events.transaxions.com/service.aspx?event=6792

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://events.transaxions.com/service.aspx?event=6792
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://events.transaxions.com/service.aspx?event=6792
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Executive Recruitment

Reference number: OJEU18-012

II.1.2)Main CPV code

79600000

II.1.3)Type of contract

Services

II.1.4)Short description:

Durham University are seeking to appoint executive recruitment agencies to assist with the recruitment of temporary, fixed-term and permanent senior roles within the University.

The framework agreement is for a period of three (3) years in total with the possibility of a further 12-month extension, subject to performance and business requirements.

The framework will be structured in the following way:

— Lot 1 — Senior Academic Roles,

— Lot 2 — Executive Roles,

— Lot 3 — Senior Professional Roles,

— Lot 4 — Non-Executive Roles,

— Lot 5 — Specialist Professional Roles,

— Lot 6 — Executive or Senior Interim Roles.

Our framework supplier(s) will be viewed as an extension of the University’s own recruitment team. You will be expected to advise on market place conditions for the recruitment of positions within your appointed lot(s) and help increase the pool of candidates available to the University.

Please note, recruitment for grant-funded roles will comply with the grant body.

II.1.5)Estimated total value

Value excluding VAT: 857 241.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 6
II.2)Description

II.2.1)Title:

Senior Academic Roles

Lot No: 1

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKC1
Main site or place of performance:

Durham University, Stockton Road, Durham, DH1 3LE, UNITED KINGDOM.

There is potential and flexibility will be required to operate across all of the University sites.

II.2.4)Description of the procurement:

The University are seeking to appoint a minimum of 1 and a maximum of 3 suppliers to service this lot. The job roles applicable for this lot are as follows, and without limitation:

— Head of School/Department/Institute,

— Dean,

— Head of College,

— Head/Deputy Head of Faculty,

— Other Senior Academic Roles.

Brief overview of roles within this lot:

Head of School(s) provide both academic and administrative leadership to the school, within the University’s Statutes and the College Rules.

Head of College have individual responsibility and accountability to their Faculty Pro-Vice Chancellor for the budgets and resources allocated to them by their Pro-Vice Chancellor. They also have responsibility for line management and mentorship of staff in their Colleges.

The Head of an academic department will normally serve as Chair of the Board of Studies with responsibility for academic standards in research and teaching.

Institute Director(s) are some of the most outstanding academic leaders and are responsible to the Pro-Vice-Chancellor (Research) (and through Research Committee to Senate) for strategic planning and the delivery of internationally-leading research through the Institute.

Dean(s) are responsible to the Vice-Chancellor for the academic leadership and management of a Faculty contributing towards policies that enhance the effectiveness of the University as a whole.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 136 584.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The framework agreement is for a period of three (3) years in total with the possibility of a further 12-month extension, subject to performance and business requirements.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 1
Maximum number: 3

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Please note, lot pricing is an estimate only based on 4-year historic spend history. We do not however, guarantee any level of business under this agreement.

II.2)Description

II.2.1)Title:

Executive Roles

Lot No: 2

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKC1
Main site or place of performance:

Durham University, Stockton Road, Durham, DH1 3LE, UNITED KINGDOM.

There is potential and flexibility will be required to operate across all of the University sites.

II.2.4)Description of the procurement:

The University are seeking to appoint a minimum of 1 and a maximum of 3 suppliers to service this lot. The job roles applicable for this lot are as follows, and without limitation:

— Vice-Chancellor and Warden,

— Deputy Vice-Chancellor,

— Provost,

— Vice-Provost,

— Executive Dean,

— Pro Vice-Chancellor,

— Chief Operating Officer,

— Chief Financial Officer,

— Chief Information (or Digital) Officer,

— University Secretary.

Brief overview of roles within this lot:

The Vice-Chancellor is the Chief-Executive and Chair of UEC. All other members of UEC are responsible to the Vice-Chancellor.

The Deputy Vice-Chancellor and Provost deputises for the Vice-Chancellor and provides strategic academic leadership on pan-University issues with education and research portfolios, as defined by the Vice-Chancellor, and takes responsibility for development and implementation of specific strategies and policies for the advancement of the University as a whole.

Vice-Provost(s) are a new position (as of Autumn 2019) focusing on Education and Research and they will report directly to the Provost.

The Pro Vice-Chancellor(s) are part of the Senior Leadership Team driving the University Strategy forward.

The Chief Operating Officer is responsible to the Vice-Chancellor for the effective conduct of University business and has delegated, line management and planning responsibilities for the Professional Support Services (other than the Finance Directorate).

The Chief Financial Officer is responsible to the Vice-Chancellor for central Financial Services, Financial Strategy, Procurement, Treasury, Investment and has delegated budgetary, line management and planning responsibilities for the Finance Directorate.

The University Secretary is responsible for the University’s overall governance, assurance and legal compliance providing advice and support to the University’s governing body and board of trustees (Council), to Senate and the Vice-Chancellor and his Executive Team.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 340 298.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The framework agreement is for a period of three (3) years in total with the possibility of a further 12-month extension, subject to performance and business requirements.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 1
Maximum number: 3

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Please note, lot pricing is an estimate only based on 4-year historic spend history. We do not however, guarantee any level of business under this agreement.

II.2)Description

II.2.1)Title:

Senior Professional Roles

Lot No: 3

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKC1
Main site or place of performance:

Durham University, Stockton Road, Durham, DH1 3LE, UNITED KINGDOM.

There is potential and flexibility will be required to operate across all of the University sites.

II.2.4)Description of the procurement:

The University are seeking to appoint a minimum of 1 and a maximum of 3 suppliers to service this lot. The job titles applicable for this lot are as follows, and without limitation:

— Director/Head of Human Resource,

— Director/Head of Procurement,

— Director/Head of Estates,

— Director/Head of Marketing/Communications,

— Director/Head of Fundraising or Engagement or Advancement,

— Director/Head of Specialist Finance Function,

— Librarian.

Brief overview of roles within this lot:

Heads of Department(s) have individual responsibility and accountability to their Faculty Pro-Vice-Chancellor for the budgets and resources (including space) allocated to them by their Pro-Vice-Chancellor.

The Heads of Professional Support Departments are responsible for the budgets, space and facilities and staff allocated to them in delivering the University’s strategy.

Librarian(s) oversee University collections of around 19 500 e-journals, 415 000 e-books and print collections of around 1 630 000 items across 5 library locations.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 141 238.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The framework agreement is for a period of three (3) years in total with the possibility of a further 12-month extension, subject to performance and business requirements.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 1
Maximum number: 3

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Please note, lot pricing is an estimate only based on 4-year historic spend history. We do not however, guarantee any level of business under this agreement.

II.2)Description

II.2.1)Title:

Non-Executive Roles

Lot No: 4

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKC1
Main site or place of performance:

Durham University, Stockton Road, Durham, DH1 3LE, UNITED KINGDOM.

There is potential and flexibility will be required to operate across all of the University sites.

II.2.4)Description of the procurement:

The University are seeking to appoint a minimum of 1 and a maximum of 3 supplier(s) to service this lot. The job title applicable for this lot are as follows, and without limitation:

— Chair of Non-Executive Board/Council in HE or a Similarly Complex Environment,

— Non-Executive Positions in HE or a Similarly Complex Environment.

Brief overview of roles within this lot:

As is common across the Higher Education Sector, membership of the University Council does not carry remuneration, but reasonable travelling and other associated expenses incurred in performing the role will be reimbursed.

The initial term of appointments of all appointed Members of Council is four years, which may be renewed for a second term of up to 3 years (subject to the satisfactory outcome of an annual appraisal with the Chair) and (in exceptional circumstances only) a third term of up to 2 years. Members should not normally serve a continuous period of more than 9 years.

Council meetings are held around six (6) to seven (7) times a year and meeting dates are published in advance.

The University expects that, in accepting appointment, Non-Executive Members will make use of their skills and experience when exercising their responsibilities and play a full part in the taking of corporate decisions. Members do not however have an executive role (unless so invited): their role is primarily advisory and facilitating.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 65 110.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The framework agreement is for a period of three (3) years in total with the possibility of a further 12-month extension, subject to performance and business requirements.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 1
Maximum number: 3

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Please note, lot pricing is an estimate only based on 4-year historic spend history. We do not however, guarantee any level of business under this agreement.

II.2)Description

II.2.1)Title:

Specialist Professional Roles

Lot No: 5

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKC1
Main site or place of performance:

Durham University, Stockton Road, Durham, DH1 3LE, UNITED KINGDOM.

There is potential and flexibility will be required to operate across all of the University sites.

II.2.4)Description of the procurement:

The University are seeking to appoint a minimum of 1 and a maximum of 3 suppliers to service this lot. The job titles applicable for this lot are as follows, and without limitation:

— Specialist Senior Project Managers,

— Specialist Senior Finance Colleagues/Accountants,

— Specialist Senior Procurement Professionals,

— Specialist Senior Healthcare Professionals (Counselling, Occupational Health or Mental Health Support, etc).

Brief overview of roles within this lot:

Roles that will fall into this Lot can be varied in nature and may require specialist skill sets of candidates providing both academic and business world experience. Other roles this Lot can cover include, but not limited to:

— Estate related Project Managers overseeing small and large scale build projects,

— Campaign related activities (e.g. multiple roles require filling within one of the other Lots such as a campaign to fill Head of College vacancies),

— H&S Manager (or equivalent) roles,

— Occupational Health related roles (non-doctoral).

We have struggled to recruit directly or through third party involvement, suitably experienced candidates for these types of roles in the past. Supplier(s) appointed to this Lot will have the specialist knowledge, resources and contacts within the marketplace to source candidate(s) ensuring diversity of candidate pool is maintained throughout.

In the unlikely event you are unable to source suitable candidates, the we reserve the right to look at other, niche suppliers, outside of this Lot.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 44 965.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The framework agreement is for a period of three (3) years in total with the possibility of a further 12-month extension, subject to performance and business requirements.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 1
Maximum number: 3

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Please note, lot pricing is an estimate only based on 4-year historic spend history. We do not however, guarantee any level of business under this agreement.

II.2)Description

II.2.1)Title:

Executive or Senior Interim Roles

Lot No: 6

II.2.2)Additional CPV code(s)

79600000

II.2.3)Place of performance

NUTS code: UKC1
Main site or place of performance:

Durham University, Stockton Road, Durham, DH1 3LE, UNITED KINGDOM.

There is potential and flexibility will be required to operate across all of the University sites.

II.2.4)Description of the procurement:

The University are seeking to appoint a minimum of 1 and a maximum of 3 suppliers to service this lot. The job titles applicable for this lot are as follows, and without limitation:

— Professional Roles, Colleges or Departments,

— Academic Roles,

— UEC Roles,

— Other Roles.

Brief overview of roles within this lot:

Interim roles are executive level positions and are defined as professionals with specific skill set(s) currently lacking within the University. Interim roles are seen as short-term assignments with proven executive level experience to usually manage a period of transition within the University.

Interim roles within the University setting are generally used to fill permanent or recently vacated positions where the absence of such a role would be detrimental to business operations. The full-time position is generally either waiting for the new post holder to arrive or a full recruitment process is currently underway to fill the vacancy on a permanent basis.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 129 046.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The framework agreement is for a period of three (3) years in total with the possibility of a further 12-month extension, subject to performance and business requirements.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 1
Maximum number: 3

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Please note, lot pricing is an estimate only based on 4-year historic spend history. We do not however, guarantee any level of business under this agreement.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 6
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/05/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 26/06/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

The current arrangement allows for a further 12-month extension. If this is invoked, the contract will be extended until 2023 therefore, a tender activity will need to be undertaken towards the end of November 2022.

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This is a 2-stage process.

Stage 1 suppliers will express and interest and complete online the Standard Questionnaire (SQ) only. Responses will be evaluated against set criteria.

Those suppliers successful at Stage 1 will then be invited to Stage 2 to complete the Invitation To Tender (ITT) document. Responses will be evaluated against set criteria.

You may apply for a single or multiple lots.

Key dates to note:

— cut-off date for seeking clarifications 17.5.2019,

— stage 1 closing at 29.5.2019 12:00 midday (GMT),

— stage 2 Interviews may be required week commencing 19.8.2019.

VI.4)Procedures for review

VI.4.1)Review body

University of Durham
University Office
Durham
DH1 3LE
United KingdomInternet address: www.dur.ac.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for review procedures:

The authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers.

The communication will be in the form of a letter which will be issued electronically. The letter will provide a full debrief and contact details should a tenderer wish to appeal a decision. Timescales for appeals will be detailed in the letter.

If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the high Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).

Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

24/04/2019