University of Exeter Food Supply Tender

The University is looking for a partner to supply all food stuffs to the University’s internal catering functions·

United Kingdom-Exeter: Food, beverages, tobacco and related products

2018/S 233-532092

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Exeter
RC000653
Northcote House
Exeter
EX4 4QH
United Kingdom
Contact person: Peter Fletcher
Telephone: +44 1392661000
E-mail: p.w.fletcher@exeter.ac.uk
NUTS code: UKK4

Internet address(es):Main address: http://www.exeter.ac.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/53042

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=26435&B=EXETER

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=26435&B=EXETER

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Food Supply Tender

Reference number: UOE/2018/049/PF

II.1.2)Main CPV code

15000000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The University is looking for a partner to supply all food stuffs to the University’s internal catering functions, (at least) 6 days a week throughout the year, initially on its’ 2 Exeter campuses.

Term: 3 + 2 years

The contract will cover the following categories:

— chilled dairy, eggs and processed provisions,

— grocery ambient dry provisions,

— chilled and frozen meat, poultry, game, fish and shellfish provisions,

— fresh, ambient and frozen bakery provisions,

— fresh and frozen fruit and vegetable produce,

— non-food consumables and chemicals,

— non-food counterwares and equipment.

Contract value, based on previous year’s spend is estimated between 1 750 000 GBP and 2 500 000 GBP per annum. This equates to a total contract value of between 5 000 000 GBP and 12 500 000 GBP over the maximum term of 5 years.

The University intends to roll out a “soft launch” of the agreement, turning over one (or more) delivery locations at a time.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

39221110

39800000

39830000

II.2.3)Place of performance

NUTS code: UKK4

II.2.4)Description of the procurement:

Term: 3 + 2 years

The contract will cover the following categories:

— chilled dairy, eggs and processed provisions,

— grocery ambient dry provisions,

— chilled and frozen meat, poultry, game, fish and shellfish provisions,

— fresh, ambient and frozen bakery provisions,

— fresh and frozen fruit and vegetable produce,

— non-food consumables and chemicals,

— non-food counterwares and equipment.

The University intends to roll out a “soft launch” of the agreement, turning over one (or more) delivery locations at a time.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 12 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See tender docs.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

See tender docs.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/01/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 01/06/2019

IV.2.7)Conditions for opening of tenders

Date: 02/01/2019

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

60 months.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

University of Exeter
Exeter
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

See tender docs.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

30/11/2018