University of Kent Laundry Services Framework

Lot 1 – Launder Only and Lot 2 – Launder and Hire.

United Kingdom-Canterbury: Laundry supplies

2016/S 102-182803

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The University of Kent
Canterbury Campus, Kent
Contact point(s): https://in-tendhost.co.uk/kent
For the attention of: Daren Mills
CT2 7NY Canterbury
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.kent.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for Laundry Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 600 000 and 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The University of Kent are currently out to tender for Laundry Services.
The detailed specification can be found in the tender specification which will be sent to you upon receipt of your expression of interest via the In-Tend tendering portal.
Tender documents are normally published to the secure area within 24 hours. If after this time you have not received your email advising the tender documents have been published to the secure area, please contact the procurement office by sending a message through the correspondence function.
Any enquiries regarding the tender should be posted via the Correspondence section which you will access to once your expression of interest has been accepted.
The closing date for return of tenders is midday on 27.6.2016.
Please note: Late returns ‘Will Not’ be accepted, therefore you must ensure you allow sufficient time to upload your electronic return.

II.1.6)Common procurement vocabulary (CPV)

39291000, 98311200, 98311100, 98311000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This framework agreement will be for 3 years with an option to extend for another year.
There will be 2 lots to be tendered for; Lot 1 — Launder Only and Lot 2 — Launder and Hire.
Each lot will be evaluated separately.
Hiring of laundry is a new concept for the University and will be phased in from June 2017 as accommodation is refurbished.
The estimated value of the framework agreement is between 600 000 GBP and 1 000 000 GBP based on volume during the last calendar year. This is a total value for both lots added together.
Estimated value excluding VAT:
Range: between 600 000 and 1 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Launder Only

1)Short description

Laundry service for linen owned by The University of Kent.

2)Common procurement vocabulary (CPV)

39291000, 98311000, 98311200, 98311100, 42716000

3)Quantity or scope

The majority of the indicative spend will be within this lot.
Estimated value excluding VAT:
Range: between 600 000 and 1 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Launder and Hire

1)Short description

Supply and launder of hired linen.

2)Common procurement vocabulary (CPV)

39291000, 42716000, 98311000, 98311200, 98311100

3)Quantity or scope

This service is unlikely to be required until June 2017 although there may be some minor requirements before then. Indicative numbers are available within the Invitation to Tender but it is not possible to put a monetary value against it.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

These will be stated in the Invitation to Tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: These will be stated in the Invitation to Tender document.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: These will be stated in the Invitation to Tender document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: These will be stated in the Invitation to Tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
These will be stated in the Invitation to Tender document.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

001/270516/DM

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

27.6.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 27.6.2016 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The tender process for this framework agreement will be conducted via the In-Tend tendering portal using the open procedure. The Invitation to Tender has been published with this notice and to access this document prospective tenderers are require to register on www.in-tendhost.co.uk/kentAll responses to the Invitation to Tender should be submitted using the aforementioned tendering portal by 12:00 midday on 27.6.2016. Hard copies or emailed responses will not be accepted. Following this date the evaluation panel will evaluate the responses to identify the tenderer who has submitted the most economically advantageous response. The University of Kent reserves the right not to award a framework agreement and is not liable for any costs incurred by any prospective tenderers.

It is anticipated that the framework agreement will be awarded in August 2016.
All enquiries should be made via the tendering portal.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.5.2016

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