University of Leeds Fundraising Services Contract

The University of Leeds is seeking to appoint a supplier to provide fundraising services to support its Footsteps Fund regular giving programme.

United Kingdom-Leeds: Direct marketing services

2019/S 102-246551

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Leeds
Purchasing Office, 1-3 Lifton Villas, Lifton Place
Leeds
LS2 9JZ
United Kingdom
Contact person: Colin Challinor
Telephone: +44 1133434855
E-mail: c.challinor@adm.leeds.ac.uk
NUTS code: UKE42

Internet address(es):Main address: www.leeds.ac.uk

Address of the buyer profile: www.leeds.ac.uk/purchasing

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Direct-marketing-services./38V6EJH9WW

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Fundraising Services

Reference number: 3529

II.1.2)Main CPV code

79342100

II.1.3)Type of contract

Supplies

II.1.4)Short description:

The University of Leeds is seeking to appoint a supplier to provide fundraising services to support its Footsteps Fund regular giving programme. The University has an active alumni base of over 260 000. Since 2004, the Footstep Fund generated around 6 000 000 GBP from around 15 000 alumni donors.

II.1.5)Estimated total value

Value excluding VAT: 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKE42

Main site or place of performance:

Leeds.

II.2.4)Description of the procurement:

The Footsteps Fund is the vehicle for low to mid-level giving to the University’s Making a World of Difference Campaign (which is on target to raise 100 000 000 GBP by 2020), generating c.10 % of the overall total, but more than 95 % of the donors. Last year the Footsteps Fund raised over 620 000 GBP via direct mail, telephone appeals, crowdfunding and leadership giving.

As the programme matures we are coming to the end of a period of rapid growth and are reviewing and consolidating our activity. In particular we are exploring how we strengthen our retention strategies, better integrate channels and develop a separate acquisition strategy.

The successful agency will have experience of producing successful multi-channel fundraising appeals that retain, develop and acquire new donors and meet income targets.

The successful agency will provide fundraising creative services and manage associated data, print production and postage services relationships and processes — including briefing suppliers, managing timescales, and coordinating proofs, etc. They will provide some targeting advice, especially for acquisition mailings. Furthermore they will share our vision, challenge and question us, make suggestions and work together with us to make the programme fulfil its potential both for the University and our alumni community.

The initial contract term will be 2 years with options to extend for a further 3 years subject to annual review.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality of approach and methodology / Weighting: 60

Quality criterion – Name: Quality of proposed resource / Weighting: 30

Cost criterion – Name: Bids received within stated budget and added value / Weighting: 10

II.2.6)Estimated value

Value excluding VAT: 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 4

Maximum number: 6

Objective criteria for choosing the limited number of candidates:

As per SQ.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please click here: https://neupc.delta-esourcing.com/respond/38V6EJH9WW

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/06/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 01/07/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

The Contracting Authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Direct-marketing-services./38V6EJH9WW

To respond to this opportunity, please click here:

https://neupc.delta-esourcing.com/respond/38V6EJH9WW

GO Reference: GO-2019524-PRO-14930090

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
Royal Courts of Justice, Strand
London
WC2A 2LL
United KingdomInternet address: http://www.justice.gov.uk

VI.4.2)Body responsible for mediation procedures

University of Leeds
Woodhouse Lane
Leeds
LS2 9JZ
United Kingdom
Telephone: +44 1133434855
E-mail: centralpurchasing@adm.leeds.ac.ukInternet address: www.leeds.ac.uk/purchasing

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

University of Leeds
Purchasing Office, 1-3 Lifton Villas, Lifton Place
Leeds
LS2 9JZ
United Kingdom
Telephone: +44 1133434855
E-mail: centralpurchasing@adm.leeds.ac.ukInternet address: www.leeds.ac.uk/purchasing

VI.5)Date of dispatch of this notice:

24/05/2019