University of Sunderland Print Services

University of Sunderland Print Services

3 Lots.  Multiple requirements. UK-Sunderland: printed matter and related products

2012/S 117-194148

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Sunderland
2nd Floor Edinburgh Building Chester Road
Contact point(s): Maureen Casey
SR1 3SD Sunderland
UNITED KINGDOM
Telephone: +44 1915152470
E-mail: tenders@sunderland.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

University of Sunderland Print Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
NUTS code UKC23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 36

II.1.5)Short description of the contract or purchase(s)

The University seeks a framework of suppliers for the following lots:
Lot1.
Full colour litho sheet-fed print Prospectuses/large brochures.
Undergraduate prospectus (currently 196 pages, A4, 50 000 off).
Some larger printed brochures or catalogues.
Lot2.
Full colour litho sheet-fed print Magazines/brochures.
Typically magazines and brochures (such as the annual report) normally at 32 to 44 pages.
With a print run of up to 20 000.
Note: Full in-house / managed mailing/fulfilment facilities are required.
Lot3.
Full colour/2 or 1 colour litho sheet-fed print Short runs.
Typically short runs of full colour flyers, posters or booklets and also all one and two colour work such as forms, information sheets, 2-part sets etc.
II.1.6)Common procurement vocabulary (CPV)

22000000, 22100000, 22110000, 22140000, 22150000, 22160000, 22200000, 22460000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The University seeks a framework of suppliers for the following lots:
Lot1.
Full colour litho sheet-fed print Prospectuses/large brochures.
Undergraduate prospectus (currently 196 pages, A4, 50 000 off).
Some larger printed brochures or catalogues.
Lot2.
Full colour litho sheet-fed print Magazines/brochures.
Typically magazines and brochures (such as the annual report) normally at 32 to 44 pages.
With a print run of up to 20 000.
Note: Full in-house / managed mailing/fulfilment facilities are required.
Lot3.
Full colour/2 or 1 colour litho sheet-fed print Short runs.
Typically short runs of full colour flyers, posters or booklets and also all one and two colour work such as forms, information sheets, 2-part sets etc.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Full colour litho sheet-fed print Prospectuses/large brochures

1)Short description

Undergraduate prospectus (currently 196 pages, A4, 50 000 off).
Some larger printed brochures or catalogues.
2)Common procurement vocabulary (CPV)

22000000, 22100000, 22110000, 22140000, 22150000, 22160000, 22200000, 22460000

3)Quantity or scope

It is envisaged that this will be a 3 supplier, 3 year framework with and option to extend for a further year at the discretion of the University.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Full colour litho sheet-fed print Magazines/brochures

1)Short description

Typically magazines and brochures (such as the annual report) normally at 32 to 44 pages with a print run of up to 20 000.
Note: Only companies with full in-house mailing/fulfilment facilities need apply.
2)Common procurement vocabulary (CPV)

22000000, 22100000, 22110000, 22140000, 22150000, 22160000, 22200000, 22460000

3)Quantity or scope

It is envisaged that this will be a 3 supplier, 3 year framework with and option to extend for a further year at the discretion of the University.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Full colour/2 or 1 colour litho sheet-fed print Short runs

1)Short description

Typically short runs of full colour flyers, posters or booklets and also all one and two colour work such as forms, information sheets, 2-part sets etc.
2)Common procurement vocabulary (CPV)

22000000, 22100000, 22110000, 22140000, 22150000, 22160000, 22200000, 22460000

3)Quantity or scope

It is envisaged that this will be a 3 supplier, 3 year framework with and option to extend for a further year at the discretion of the University.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Will be identified in payment provisions to be included within the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Group and consortia bidders must be joint and sevrably liable.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Bidders should note that the client is not obliged to accept any tender submitted by any party in response to or persuant to the inviation to tender and that the client has the right to cancel the proect at any stage.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Further information will be requested in the form of a pre qualification questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Further information will be requested in the form of a pre qualification questionnaire.
Minimum level(s) of standards possibly required: Further information will be requested in the form of a pre qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Further information will be requested in the form of a pre qualification questionnaire.
Minimum level(s) of standards possibly required:
Further information will be requested in the form of a pre qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 9
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

UofS/Print/0612
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.7.2012 – 12:00
Payable documents: yes
Price: 50.00 GBP
Terms and method of payment: A 50.00 GBP is payable. Please send requests to participate to tenders@sunderland.ac.uk and a link will be provided in order to make payment.

IV.3.4)Time limit for receipt of tenders or requests to participate

19.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Maureen Casey
2nd Floor Edinburgh Building Chester Road
SR1 3SD Sunderland
UNITED KINGDOM
E-mail: tenders@sunderland.ac.uk
Telephone: +44 1915152470

Body responsible for mediation procedures

Maureen Casey
2nd Floor Edinburgh Building Chester Road
SR1 3SD Sunderland
UNITED KINGDOM
E-mail: tenders@sunderland.ac.uk
Telephone: +44 1915152470

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.6.2012