University of Sunderland Virtual Learning Environment

The University seeks to appoint an innovative VLE service provider to develop and/or deploy a new Virtual Learning Environment offering.

United Kingdom-Sunderland: Educational software package

2016/S 143-259443

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Sunderland
2nd Floor, Edinburgh Building, Chester Road
For the attention of: Dave Hartis
SR1 3SD Sunderland
United Kingdom
Telephone: +44 1915153939
E-mail: dave.hartis@sunderland.ac.uk

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/universityofsunderland/aspx/Home

Electronic access to information: https://in-tendhost.co.uk/universityofsunderland/aspx/Home

Electronic submission of tenders and requests to participate: https://in-tendhost.co.uk/universityofsunderland/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Virtual Learning Environment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services

NUTS code UKC23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Sunderland has been providing higher education in the City since 1901 and has held University status since 1992. It is an innovative, forward thinking University with high standards of teaching, research and support and has strong links with industry and business.
As well as our 2 Sunderland-based campuses we operate a site at Canary Wharf in London and deliver our programmes to 6 500 overseas students in their own countries. We also operate National Glass Centre, a centre of excellence and visitor attraction for contemporary glass.
The University seeks to appoint an innovative VLE service provider to develop and/or deploy a new Virtual Learning Environment offering (VLE).
The VLE is the University’s primary means of ensuring teaching materials, resources and associated tools are available to staff and students, 24/7 across multiple platform offerings and is viewed as 1 of our key teaching and learning tools, driving an enriched learning experience to our student base whilst providing an integrated environment enhancing engagement with teaching, learning and assessment processes.
The current VLE will be de-supported Q4 2017.

II.1.6)Common procurement vocabulary (CPV)

48190000, 48000000, 72212190, 72261000, 48611000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Any commissions under this contract or framework maybe subject to external funding from bodies such as Arts Council, ERDF, Heritage Lottery Fund, LEP, etc. and the successful suppliers will be expected to work with the University on any funding applications where appropriate. This list of funding bodies is not exhaustive.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Virtual Learning Environment — Software as a Service

1)Short description

The University of Sunderland invites expressions of interest for the provision of a Virtual Learning Environment (also referred to as a Learning Management or Course Management System) to replace its existing VLE.
The University has been making significant use of it’s VLE since 2001 both to deliver distance courses to students via it’s partners across the globe.
Current estimates suggest we have 1 700 student users within the system despite having an estimated 12 000 UK based students.
We require a VLE designed around pedagogical principles appropriate to the delivery of all aspects of higher education courses in subjects ranging from Pharmacy to Photography, from Engineering to English, from Management to Modern Languages and from Linguistics to Law.
The replacement system must provide features capable of delivering the requirement in a SaaS environment and, in addition, be capable or extensible enough to take advantage of emerging technologies to further enhance the student learning experience and the Universities reputation as a leader in the use of technology in teaching and learning.
The replacement VLE must comply with international standards appropriate to enterprise learning systems, including those allowing the exchange of data with other University systems such as the SITS Student Registration system and the University Portal, either via standard components or open APIs. In addition, the replacement VLE must be capable of importing ‘ in an efficient manner ’ the valuable content assets currently deployed through the existing system.

2)Common procurement vocabulary (CPV)

48190000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Virtual Learning Environment — Consultative Services

1)Short description

The University of Sunderland invites expressions of interest for the provision of a Virtual Learning Environment (also referred to as a Learning Management or Course Management System) to replace its existing VLE.
The University has been making significant use of it’s VLE since 2001 both to deliver distance courses to students via it’s partners across the globe.
Current estimates suggest we have 1 700 student users within the system despite having an estimated 12 000 UK based students.
We require a VLE designed around pedagogical principles appropriate to the delivery of all aspects of higher education courses in subjects ranging from Pharmacy to Photography, from Engineering to English, from Management to Modern Languages and from Linguistics to Law.
This Lot is for the design and deployment of an open source LMS.
The replacement system must provide features capable of delivering the requirement and, in addition, be capable or extensible enough to take advantage of emerging technologies to further enhance the student learning experience and the Universities reputation as a leader in the use of technology in teaching and learning.
The replacement VLE must comply with international standards appropriate to enterprise learning systems, including those allowing the exchange of data with other University systems such as the SITS Student Registration system and the University Portal, either via standard components or open APIs. In addition, the replacement VLE must be capable of importing ‘ in an efficient manner ’ the valuable content assets currently deployed through the existing system.

2)Common procurement vocabulary (CPV)

72590000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Will be identified in payment provisions to be included within the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Group or Consortia bidders must be jointly and severably liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Further information will be requested in the form of a pre qualification questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Further information will be requested in the form of a pre qualification questionnaire.
Minimum level(s) of standards possibly required: Further information will be requested in the form of a pre qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Further information will be requested in the form of a pre qualification questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UOS/VLE2016/0716

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.8.2016 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.8.2016 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

25.7.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Any commissions under this contract or framework maybe subject to external funding from bodies such as Arts Council, ERDF, Heritage Lottery Fund, LEP, etc. and the successful suppliers will be expected to work with the University on any funding applications where appropriate. This list of funding bodies is not exhaustive.

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University of Sunderland
2nd Floor, Edinburgh Building, Chester Road
SR1 3SD Sunderland
United Kingdom
E-mail: dave.hartis@sunderland.ac.uk
Telephone: +44 1915153939
Internet address: https://in-tendhost.co.uk/universityofsunderland/aspx/Home

Body responsible for mediation procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

25.7.2016

Supply of e-Learning Training Media and Courseware

Supply of Virtual Learning Environment 2016

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Anglia Ruskin University Virtual Learning Environment Tender