Upgrade and Installation of Council Owned CCTV Equipment

United Kingdom-Hastings: Installation services of communications equipment

2014/S 088-153541

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hastings Borough Council
Council Offices, Aquila House, Breeds Place, Hastings, East Sussex
For the attention of: Ian Roadnight
TN34 3UY Hastings
UNITED KINGDOM
Telephone: +44 1323443235
E-mail: procurement@hastings.gov.uk

Internet address(es):

General address of the contracting authority: http://www.hastings.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: East Sussex Procurement Hub
c/o Wealden District Council, Vicarage Lane, East Sussex
Contact point(s): East Sussex Procurement Hub
BN27 2AX Hailsham
UNITED KINGDOM
E-mail: procurement@hastings.gov.uk

Tenders or requests to participate must be sent to: East Sussex Procurement Hub
c/o Wealden District Council, Vicarage Lane, East Sussex
BN27 2AX Hailsham
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

ESPH08 – Replacement, Upgrade and Installation of Council Owned CCTV Equipment.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: Hastings, East Sussex.

NUTS code UKJ22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Hastings Borough Council is seeking offers from suitably qualified organisations to supply, upgrade and install Council owned CCTV equipment including integration with existing monitoring systems and the Sussex Police monitoring system. The Council also reserve the right to include additional aspects of the Control Room build and fit out. These additional aspects have yet to be finalised and if required will be fully detailed in the Invitation to Tender. Whilst every effort has been made to consider the full scope of the requirements, the Contracting Authority does not guarantee the volume of service required resulting form this tender or that it will accept any tender on the completion of the tender exercise.

II.1.6)Common procurement vocabulary (CPV)

51300000, 51000000, 35120000, 35125300, 35121000, 35121300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

1 contract to allow for all requirements to be completed by 31.3.2015.
Estimated value excluding VAT:
Range: between 210 000 and 250 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.10.2014. Completion 31.3.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the Pre Qualification Questionnaire.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the Pre Qualification Questionnaire.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the Pre Qualification Questionnaire.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Pre Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Pre Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the Pre Qualification Questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: As detailed in the Pre Qualification Questionnaire.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ESPH08

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.6.2014 – 16:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.6.2014 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.7.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The PQQ, Descriptive Document and any additional information is available to download from the East Sussex Procurement Hub portal. To receive a login and password please email procurement@hastings.gov.uk quoting the contract reference ESPH10 or this OJEU Notice reference.

Those invited to tender will be selected on the basis of the relevant EU public procurement directives and United Kingdom regulations as regards their financial standing, their technical capacity and ability, and other permitted grounds.
The East Sussex Procurement Hub is a shared service hosted by Wealden District Council on behalf of Hastings Borough Council, requests for information and to participate will be handled by the East Sussex Procurement Hub on behalf of the client (Hastings).
The tenderer must maintain the tender for a minimum of 90 days after the deadline for submission.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Hastings Borough Council will incorporate a minimum 10 calendar days standstill at the point information on the decision to award the contract is communicated to tenderers.
This decision notice will incorporate the award criteria, the reasons for the decision, the reasons (if any) why a tenderer did not meet any technical specification, the identity of the successful tenderer(s) and a precise statement of when the standstill period is expected to end. Any appeal or challenge against the award decision must be communicated to the address stated within the standstill period. If an appeal or challenge regarding the decision to award the contract has not been successfully resolved the Public Contracts Regulations 2006(as amended) provide for aggrieved parties who have suffered harm or are at risk of harm by a breach of the procurement rules to take action in the High Court (England Wales and Northern Ireland). Any such action must be brought within 3 months (NB this time limit may be reduced to 30 days in circumstances where the contract award has been publicised to all participants in accordance with the Regulations). Where a legal challenge is launched against the award decision Hastings Borough Council is obliged to suspend the making of the contract. Where a challenge is made after the contract has been entered into then that contract could be declared ineffective and/or shortened and/or a fine imposed by the court, but only where the court are satisfied that there has been a serious breach of the procurement rules.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

2.5.2014