Upgrade of Clackmannanshire Council’s Telephone Infrastructure

Upgrade of Clackmannanshire Council’s Telephone Infrastructure

Clackmannanshire Council is in the process of modernising the existing phone infrastructure to support flexible and mobile working initiatives.

CONTRACT NOTICE – NATIONAL

SUPPLIES

1 Authority Details

1.1

Authority Name and Address


Clackmannanshire Council

Greenfield House, Mar Street,

Alloa

FK10 2AD

UK

GOVERNANCE MANAGER

+44 1259450000

+44 1259452230
http://www.clacksweb.org.uk/

1.2

Address from which documentation may be obtained

As in 1.1

1.3

Completed documents must be returned to:

As in 1.1

2 Contract Details

2.1

Title

Upgrade of Clackmannanshire Council’s Telephone Infrastructure

2.2

Description of the goods or services required

Clackmannanshire Council is in the process of modernising the existing phone infrastructure to support flexible and mobile working initiatives. The existing infrastructure is Avaya based and does qualify for upgrade pricing. The majority of handsets are existing Avaya 96XX & 46XX and any solution has to support these handsets. The total number of extensions required is 1363.

In June-August 2013 Clackmannanshire Council will rationalise the property portfolio and close two main council offices Limetree and the current head office Greenfield House. The new head office will be Kilncraigs Mill where the new phone infrastructure will be located. This system will support new flexible and mobile working initiatives and is required to be fully operational prior to the closing of the existing head office in August 2013.

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=254525.

2.3

Notice Coding and Classification

271700 Telecommunications – Fixed

140 … Tayside, Central & Fife

2.4

Total quantity or scope of tender

1363 License Cost for physical IP telephone Extensions Avaya 96XX, 46XX, Avaya Aura/1X client softphone

26 Call centre agents

2 Physical servers (1 for DR)

1 Avaya MSE

3 years Maintenance

3 Training

26 Avaya Contact Recording Licenses

1 Professional Services to deploy system

1 Avaya R610 AES Server

The maximum available budget for this project is GBP 100,000.

3 Conditions for Participation

3.1

Minimum standards and qualification required

Organisations wishing to be considered for this contract opportunity must complete all questions on the attached ITT. Failure to complete the ITT in accordance with the requirements may result in rejection of the submission

4 Administrative Information

4.1

Type of Procedure

Single stage – Any candidate may submit a tender.

4.2

Reference number attributed to the notice by the contracting authority

2/6/1191

4.3

Time Limits

a) Time-limit for obtaining documentation  15-02-2013

b) Time-limit for receipt of completed tenders
22-02-2013  Time  12:00

c) Estimated award date  07-03-2013

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

(SC Ref:254525)

5.2

Additional Documentation

Upgrade of Clackmannanshire Council Telephone Infrastructure Tender Rev 0.5

5.3

Publication date of this notice

08-02-2013