Upgrade to airport access control system for Birmingham Airport

Upgrade to airport access control system for Birmingham Airport

Birmingham Airport has an access control system which was manufactured by CEM Systems and installed in April 1999. The system is the AC2000AE which was upgraded to version 5.7 in May 2008. This upgrade is to encompass the upgrade of all “master” and “slave” readers on the system.

UK-Birmingham: surveillance and security systems and devices

2012/S 223-367987

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Birmingham Airport
Purchasing Dept. 4th Floor, Diamond House
B26 3QJ Birmingham
UNITED KINGDOM

Further information can be obtained from: Birmingham Airport
Internet address: http://www.birminghamairport.co.uk/accesscontrol

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: Birmingham Airport
Internet address: http://www.birminghamairport.co.uk/accesscontrol

Tenders or requests to participate must be sent to: Birmingham Airport
E-mail: purchasing@birminghamairport.co.uk

I.2)Main activity

Airport-related activities
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

Upgrade to airport access control system.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKG31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

Birmingham Airport has an access control system which was manufactured by CEM Systems and installed in April 1999. The system is the AC2000AE which was upgraded to version 5.7 in May 2008.
This upgrade is to encompass the upgrade of all “master” and “slave” readers on the system. This will facilitate the introduction of “contactless” technology in the form of a 32KS Pico pass which is a multi application card allowing for greater memory usage such as the facility to add car park details, vending machine etc.
The new readers are in line with the new pico pass technology and can incorporate the use of biometric functions if desired.
II.1.6)Common procurement vocabulary (CPV)

35120000, 50610000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

It is envisaged that in the region of 600 readers will need to be upgraded as part of this project.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.3.2013 Completion 31.7.2013

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In support of the requirements of Article 45 and 46 of the Directive 2004/18EC which are contained in Regulation 26 of the Utilities Contract Regulations 2006 conviction for criminal offences in the course of business (corruption, conspiracy, bribery, fraud and money laundering) will disqualify individuals from further participation in the procurement process.
Those organisations which are in administration, bankrupt, being wound up or which have not paid taxes or contributions to social security will also be disqualified from further participation in the procurement process.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See pre-qualification questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: See pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: 17.12.2012 – 10:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

17.12.2012 – 10:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Birmingham Airport will not be liable for expenses and costs incurred by organisations in respect of the preparation and submission of expressions of interest and tender documentation.
Birmingham Airport reserves the right to modify or cancel this procurement exercise at any time. In such an event Birmingham Airport will not be liable for expenses and costs incurred by suppliers in respect of the preparation and submission of expressions of interest and tender bids.
Pre-qualification questionnaires are to be accessed at:
http://www.birminghamairport.co.uk/accesscontrol

Completed questionnaires are to submitted by e-mail to: purchasing@birminghamairport.co.uk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.11.2012