Utilities Income Services for Gatwick Airport

Utilities Income Services for Gatwick Airport

These services will include, but not be limited to, meter reading, the calculation and notification of utilities income provisions, preparation of quarterly billing, resolution of utility invoice disputes raised by Gatwick, management of the meter supply and installation process.

UK-Gatwick: Meter reading service

2013/S 025-038588

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Gatwick Airport Limited
8th Floor, Destinations Place, Gatwick Aiport
For the attention of: Tracy Young
RH6 0NP Gatwick
UNITED KINGDOM
Telephone: +44 1293501471
E-mail: tracy.young@gatwickairport.com

Internet address(es):

Address of the buyer profile: www.gatwickairport.com\business

Further information can be obtained from: Gatwick Airport Limited
Procurement Department, 8th Floor, Destinations Place, Gatwick Airport
Contact point(s): Tracy Young
For the attention of: Tracy Young
RH6 0NP Gatwick
UNITED KINGDOM
Telephone: +44 1293501471
E-mail: tracy.young@gatwickairport.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Gatwick Airport Limited
Procurement Department, 8th Floor, Destinations Place, Gatwick Airport
Contact point(s): Tracy Young
For the attention of: Tracy Young
RH6 0NP Gatwick
UNITED KINGDOM
Telephone: +44 1293501471
E-mail: tracy.young@gatwickairport.com

Tenders or requests to participate must be sent to: Gatwick Airport Limited
5th Floor Destinations Place, Gatwick Airport
RH6 0NP Gatwick
UNITED KINGDOM
Telephone: +44 1293501471
E-mail: tracy.young@gatwickairport.com

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Civil Aviation
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Utilities Income Services
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKJ24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Meter reading service. To provide Utilities Income Services for Gatwick Airport. These services will include, but not be limited to, meter reading, the calculation and notification of utilities income provisions, preparation of quarterly billing, resolution of utility invoice disputes raised by Gatwick, management of the meter supply and installation process, and managing the move in/move out process. Further information is provided in II.2.1.
II.1.6)Common procurement vocabulary (CPV)

65500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Gatwick is seeking Suppliers with proven experience and capability to provide Utilities Income Services at Gatwick Airport. Gatwick has over 1 million square feet of commercial property, circa 300 tenants and approximately 1500 meters. A meter survey is currently being undertaken and due to be completed by the end of March 2013. Gatwick issues approximately 600 invoices per quarter, 450 are electricity of which 350 are metered.
The high level scope of services to be provided includes, but is not limited to, the following:
– Monthly collection of manual and automated meter readings for all electricity, gas, heat and water meters.
– Provision of a web based automated metered data service. Gatwick currently uses Energy ICT for its automated metering collection services.
– Preparation of quarterly billing file and transmission to Gatwick’s finance team.
– Preparation of manual invoices as required.
– Monthly financial provisions of utilities income and expenditure.
– Monthly provision of landlord, tenant and owner occupied space consumption data.
– Monthly/quarterly consumption trend analysis for landlord, tenants and owner occupied, including budget forecasts.
– Resolution of utility invoice disputes raised by Gatwick.
– Managing process of occupying and exiting premises.
– Management of meter supply and installation process.
– Repair and replacement of meters.
– Maintain and update meter map to ensure it remains current.
– Provide ad hoc data requests for clients.
A single point of contact will be required to manage the contract in full.
Estimated value excluding VAT:
Range: between 400 000 and 600 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.10.2013. Completion 30.9.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

All details will be provided in the prequalification questionnaire – see details in Section IV.3.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All details will be provided in the prequalification questionnaire – see details in Section IV.3.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

All details will be provided in the prequalification questionnaire – see details in Section IV.3.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All details will be provided in the prequalification questionnaire – see details in Section IV.3.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All details will be provided in the prequalification questionnaire – see details in Section IV.3.
Minimum level(s) of standards possibly required: All details will be provided in the prequalification questionnaire – see details in Section IV.3.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All details will be provided in the prequalification questionnaire – see details in Section IV.3.
Minimum level(s) of standards possibly required:
All details will be provided in the prequalification questionnaire – see details in Section IV.3.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

13003.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

8.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

22.4.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2016.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to your Response Manager and add the following Access Code C76D9P6HB3. Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is 8.3.2013 at 12:00 (noon). Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here: https://www.delta-esourcing.com/delta/respondToList.html?noticeId=50302599

GO Reference: GO-2013131-PRO-4555918.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Gatwick Airport Limited
Head of Procurement, 8th Floor, Destinations Place, Gatwick Airport
RH6 0NP Gatwick
UNITED KINGDOM
E-mail: tracy.young@gatwickairport.com
Telephone: +44 1293501471

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

31.1.2013