Vacant Property Management Services Framework

Vacant Property Management Services Framework

Property management services of real estate on a fee or contract basis. The HCA is seeking to appoint a panel up to 5 specialist suppliers to a framework agreement to assist the HCA in the management of its portfolio by providing vacant property management across all the English regions.

United Kingdom-Warrington: Land management services

2013/S 242-421395

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Homes and Communities Agency
Arpley House, 110 Birchwood Boulevard, Birchwood
For the attention of: Matthew Cumberland
WA3 7QH Warrington
UNITED KINGDOM
Telephone: +44 3001234500
E-mail: VPMSFramework2015-2019@hca.gsi.gov.uk

Internet address(es):

General address of the contracting authority: www.homesandcommunites.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Vacant Property Management Services Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 400 000 and 4 600 000 GBP

II.1.5)Short description of the contract or purchase(s)

Land management services. Property management services of real estate on a fee or contract basis. The HCA is seeking to appoint a panel up to 5 specialist suppliers to a framework agreement to assist the HCA in the management of its portfolio by providing vacant property management across all the English regions.
The services which are anticipated to be required include:
— Site Audits and Risk Assessments.
— Facilitating HCA annual Internal Health & Safety Audits.
— Site Set up and De-Commissioning where appropriate for newly acquired sites.
— Management of Site Access and Security contract assignment instructions.
— Implement HCA Standard policies for Health &Safety, Asbestos Management and facilitate and coordinate surveys, CDM and Safety Inspections.
— Inspection and review of all site services, plant and equipment and including water systems, electricity, gas, fire and lifts.
— Structural Surveys and Reporting.
— Electronic recording of all risk assessments and inspections for review and annual HCA audit.
— Risk Management Data Storage and Retrieval and production of Evidence Packs.
— Recommend, coordinate and supervise remedial works.
— Support procurement of works and contract management.
— Provision of Out of Hours Services and Emergency Call Out and Escalation Procedures.
— Reporting of all Notifiable H&S incidents under RIDDOR.
— Provision of Heritage and Conservation Support.
— Infrastructure Inspections and Reporting.
— Demolition Feasibility and Advice.
— Supporting Carbon Reduction Strategies and Advice.
— Provide energy consumption data in support of Energy Management Statements.
— Ecological Habitat Surveys and Protected Species Licencing.
— Environmental Surveys, Advice and Support.
CPV code descriptions Land management services and property management services of real estate on a fee or contract basis.
II.1.6)Common procurement vocabulary (CPV)

70332100, 70330000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The estimated value reflects current and future portfolio over 4 years.
The framework agreement is for a period of 48 months starting in April 2015.
Estimated value excluding VAT:
Range: between 3 400 000 and 4 600 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Refer to PQQ and MoI.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Refer to PQQ and MoI.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Single legal entity
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Refer to PQQ and MoI.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer to PQQ and MoI.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to PQQ and MoI.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to PQQ and MoI.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 10: and maximum number 20
Objective criteria for choosing the limited number of candidates: Refer to PQQ and MoI.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

HCAE14095
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

17.3.2014 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2017.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The HCA’s offices are closed between 24.12.2013 and 1.1.2014. Any request for information or tender documentation sent during this period will not be responded to before 2.1.2014
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
All discussions, meetings and communications will be conducted in English.
The contract will be subject to English law. Tenders and all supporting documents must be priced in GBP and all payments under the contract will be made in GBP.
It is anticipated that the framework agreement panel will have an average annual estimated total fee value of 1,000,000 GBP which equates to a total estimated value over the 4 year duration of 4000,000 GBP. The estimated range of total value is based upon the HCA’s current and future portfolio.
This procurement and award is subject to the transparency arrangements being adopted by the UK Government. These arrangements include the publication of tender documentation issued by the HCA and the contract between the HCA and supplier. Bidders should highlight any areas they consider commercially sensitive in order for the HCA to be able to honour our transparency obligations without undermining the bidders commercial interests.
Candidates are advised that the HCA is subject to the Freedom of Information Act 2000 (“The Act”). If a candidate considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidential or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. The HCA shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is insufficient to include a statement of confidentiality encompassing all the information provided in the response.
The HCA takes a zero-tolerance approach to bribery and corruption and sets high standards of impartiality, integrity and objectivity in relation to the stewardship of public funds and the management of its activities. The principles contained within this policy apply to both internal and external audiences, including anyone wishing to undertake business or engage with the HCA. Please refer to our Anti-bribery and Corruption Policy by visiting http://www.homesandcommunities.co.uk/ethical-policies for further information.

All dates included in this notice are provisional and potentially subject to revision.
To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=81907546

GO Reference: GO-20131212-PRO-5329515

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Homes and Communities Agency
St George’s House, Kingsway, Team Valley
NE11 0NA Gateshead
UNITED KINGDOM
Telephone: +44 3001234500
Internet address: www.homesandcommunities.co.uk

Body responsible for mediation procedures

Homes and Communities Agency
St George’s House, Kingsway, Team Valley
NE11 0NA Gateshead
UNITED KINGDOM
Internet address: www.homesandcommunities.co.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a minimum of 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to consider the decision and highlight any errors in the award process. Such appeals should be addressed to the contact in I.1. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations 2006 (SI 2006 No. 5) and any amendments thereon provide for aggrieved parties to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and the intention to take action brought to the attention of the contracting authority to enable suspension of award proceedings.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Homes and Communities Agency
St George’s House, Kingsway, Team Valley
NE11 0NA Gateshead
UNITED KINGDOM
Internet address: www.homesandcommunities.co.uk

VI.5)Date of dispatch of this notice:12.12.2013