VAT Advisory Services for NHS Scotland

VAT Advisory Services for NHS Scotland

The NHSS require to appoint a suitable VAT consultancy and support services from appropriately authorised and registered suppliers, ensuring compliance with HMRC regulations whilst maintaining accuracy and minimising risks arising from fines and penalties regime.

United Kingdom-Edinburgh: Financial consultancy services

2014/S 021-033020

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Common Services Agency (more commonly known as NHS National Services Scotland) (“the Authority”)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): Strategic Sourcing
For the attention of: Donald Reece
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312754757
E-mail: donaldreece@nhs.net

Internet address(es):

General address of the contracting authority: http://www.nhsscotlandprocurement.scot.nhs.uk/

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883

Further information can be obtained from: The Common Services Agency (more commonly known as NHS National Services Scotland) (“the Authority”)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): Strategic Sourcing
For the attention of: Donald Reece
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312754757
E-mail: donaldreece@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Common Services Agency (more commonly known as NHS National Services Scotland) (“the Authority”)
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): Strategic Sourcing
For the attention of: Donald Reece
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312757547
E-mail: donaldreece@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk

Tenders or requests to participate must be sent to: NHS Scotland National Procurement
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Contact point(s): Strategic Sourcing
For the attention of: Donald Reece
EH12 9EB Edinburgh
UNITED KINGDOM
Telephone: +44 1312754757
E-mail: donaldreece@nhs.net
Internet address: http://www.nhsscotlandprocurement.scot.nhs.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Golden Jubilee Hospital (National Waiting Times Centre Board)

NHS 24

NHS Ayrshire and Arran

NHS Borders

NHS Dumfries and Galloway

NHS Education for Scotland

NHS Fife

NHS Forth Valley

NHS Grampian

NHS Greater Glasgow and Clyde

NHS Health Scotland

NHS Highland

NHS Lanarkshire

NHS Lothian

NHS Orkney

Healthcare Improvement Scotland

NHS Shetland

NHS Tayside

NHS Western Isles

Scottish Ambulance Service

The Common Services Agency for the Scottish Health Service

The State Hospital for Scotland

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

NP828/14 VAT Advisory Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Locations throughout Scotland.
NUTS code UKM

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement

Duration in years: 3
Justification for a framework agreement, the duration of which exceeds four years: The NHSS require to appoint a suitable VAT consultancy and support services from appropriately authorised and registered suppliers, ensuring compliance with HMRC regulations whilst maintaining accuracy and minimising risks arising from fines and penalties regime. The contract will be for 3 years initially with the possibility of 1 x 12 month extension option.
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 3 600 000 GBP

II.1.5)Short description of the contract or purchase(s)

The aim of this procurement process is to secure a strategic VAT supplier to work across NHS Scotland.
Important: This tender will be carried out using Public Contracts Scotland – Tender eSourcing portal. The site requires you to register to obtain the tender documentation. The portal website address is:
[[www.publiccontractsscotland.gov.uk]]

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland web site at http://www.publiccontractsscotland.gov.uk/search/search_switch.aspx?ID=232208

NOTE: The authority has indicated that it is using the PCS-Tender Module to carry out this procurement process. To access the PCS-Tender Module and record your interest in this notice please visit
https://www.publictendersscotland.publiccontractsscotland.gov.uk

If you are not already registered with the PCS-Tender Module registration will be required.
NOTE: The authority is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required
To access PCS-Tender, record your interest in this notice and access the tender documentation please visit https://www.publictendersscotland.publiccontractsscotland.gov.uk and search for project Code Project_1798 within the appropriate area. If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)

66171000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The requirement covers NHS Scotland. The range below represents the total value of the framework over the 3 year period, not including possible extension.
Estimated value excluding VAT: 3 600 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The framework will be for an initial period of 3 years with the option to extend for a further 1 x 12 month period.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

No
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will become due 30 days after completion of a defined piece of work.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All qualification criteria will be detailed in the pre-qualification questionnaire (PQQ).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All qualification criteria will be detailed in the pre-qualification questionnaire (PQQ).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Sufficient number to ensure effective competition.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 30

2. Delivery Approach. Weighting 20

3. Assurance. Weighting 20

4. Advice & Guidance. Weighting 15

5. Training. Weighting 15

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

28.2.2014 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

7.3.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The estimated value range referred to in this notice is for the framework duration excluding extension options. It is an estimate and no guarantees can be provided that the anticipated value will be met.
To access the PQQ documents for this contract notice, please click on the attached link. This will take you to the tender module within Public Contracts Scotland. This will allow you to access and respond to this contract opportunity in a secure environment. NOTE: If you do not have a password for the tender module you will be asked to apply for a login.
[[www.publictendersscotland.publiccontractsscotland.gov.uk]]

(SC Ref:291257)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made) applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information, a summary of the reasons why the economic operator was unsuccessful. The notification will incorporate a ‘standstill period’ of a minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which the Authority despatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2012 can be established. Otherwise the remedies that may be awarded by the courts where the framework agreement has been entered into are limited to the award of damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:29.1.2014