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Vehicle Accident Management Services Framework

Friday, 25 March 2016, 11:38

Vehicle Accident Management Services Framework

Vehicle accident management service from initial report of incident through to return of the repaired vehicle to the driver.

United Kingdom-Peterborough: Fleet management, repair and maintenance services

2016/S 057-096857

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Anglian Water Services Limited

Supply Chain Management, Thorpe Wood House, Thorpe Wood
For the attention of: Mike Brookes
PE3 6WT Peterborough
UNITED KINGDOM
E-mail: mbrookes@anglianwater.co.uk

Internet address(es):

General address of the contracting entity: www.anglianwater.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

Vehicle Accident Management and Repair Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: England — East of England — specifically Anglian Water’s Operating Region.

NUTS code UKH

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 5

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 700 000 GBP

II.1.5)Short description of the contract or purchase(s):

Vehicle accident management service from initial report of incident through to return of the repaired vehicle to the driver.

II.1.6)Common procurement vocabulary (CPV)

50111000, 50112110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Information about lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Anglian Water has a requirement for a provider to supply an accident management service in support of our vehicle fleet consisting of:
Cars c. 600;
Vans c.1 400;
4 x 4 c. 160;
The service provider will be responsible for the repair process from initial report of the incident by the driver through to the return of the repaired vehicle to the driver.
Interested parties should note that this requirement relates to accident repair. It does not include mechanical repair and maintenance which is carried by Anglian Water’s workshops.
This framework may be used by Anglian Water Services Limited or any of its affiliates. ‘Affiliate’ means in relation to a party, any company which at the relevant time is a subsidiary or ultimate holding company of that party, and any other subsidiary of that ultimate holding company.
Estimated value excluding VAT: 1 700 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Optional extension to the framework durations resulting in a maximum of a 5 year framework.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Starting 25.7.2016 Completion 24.7.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Consolidated monthly invoicing
Payment nett monthly account.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

N/a.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Technical requirements will be fully developed during the selection process at RFI and RFP stage.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: It is anticipated that final pricing will be established via electronic auction. This will be decided at RFP stage.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

PA 2015 0188

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents(except for a DPS)

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.4.2016 – 10:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: yes
Tenders will be opened in line with Anglian Water’s tender opening procedures.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

To express and interest in being considered for this tender process please provide the following information:
Company name,
Company registration number,
Details of group structure and contracting entity,
Contact name,
Address,
Phone numbers,
Email address.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Anglian Water Services
Thorpe Wood House, Thorpe Wood
PE3 6WT Peterborough
UNITED KINGDOM
Internet address: www.anglianwater.co.uk

Body responsible for mediation procedures

Anglian Water
Thorpe Wood House, Thorpe Wood
PE3 6WT Peterborough
UNITED KINGDOM
Internet address: www.anglianwater.co.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Not applicable
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

18.3.2016