Vehicle Accident Repairs for South Wales Police

Vehicle Accident Repairs for South Wales Police

The Police and Crime Commissioner for South Wales and the Police and the Police and Crime Commissioner for Gwent are seeking service providers for the provision of a Vehicle Accident Repair Service for police vehicles involved in accidents/needing repair.

United Kingdom-Bridgend: Repair and maintenance services of cars

2014/S 051-085416

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Police and Crime Commissioner for South Wales
South Wales Police Headquarters, Cowbridge Road
Contact point(s): Procurement Department
CF31 3SU Bridgend
UNITED KINGDOM
Telephone: +44 1656655555

Internet address(es):

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Police and Crime Commissioner for Gwent

Police and Crime Commissioner for Dyfed Powys

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Vehicle Accident Repairs.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: South Wales Police, Gwent Police and occasionally Dyfed Powys Police geographical areas.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 2
Duration of the framework agreement

Duration in years: 3
Justification for a framework agreement, the duration of which exceeds four years: This agreement is for 3 years with the possibility to extend for another year.

II.1.5)Short description of the contract or purchase(s)

The Police and Crime Commissioner for South Wales and the Police and the Police and Crime Commissioner for Gwent are seeking service providers for the provision of a Vehicle Accident Repair Service for police vehicles involved in accidents/needing repair.
This collaborative agreement will be for 3 years with an option to extend for a further 1 year.
The collaborative agreement will also be available to the Police and Crime Commissioner for Dyfed Powys. Dyfed Powys Police carry out repairs in-house but wish to utilise this agreement as resilience to their current arrangement.
This agreement will be split into two geographical lots and tenderers are asked to state which lot they are tendering for. Tenderers can bid for one or both lots.
Note: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code itt_41627 within the appropriate area.

II.1.6)Common procurement vocabulary (CPV)

50112000, 50112110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: Option to extend for a further 1 year.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.7.2014. Completion 30.6.2017

Information about lots

Lot No: 1 Lot title: Eastern Region

1)Short description

Details and maps are included within the tender documents.
2)Common procurement vocabulary (CPV)

50112000, 50112110

3)Quantity or scope

Details and maps are included within the tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Western Region

1)Short description

Details and maps are included within the tender documents.
2)Common procurement vocabulary (CPV)

50112000, 50112110

3)Quantity or scope

Details and maps are included within the tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

No deposits or guarantees required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of financing and payment required by the Contracting Authority will be set out in the Tender Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details of any particular conditions required by the Contracting Authority will be set out in the Tender Documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details of any conditions required by the Contracting Authority will be set out in the Tender Documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details of any conditions required by the Contracting Authority will be set out in the Tender Documents.
Minimum level(s) of standards possibly required: Details of any conditions required by the Contracting Authority will be set out in the Tender Documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details of any technical standards required by the Contracting Authority will be set out in the Tender Documents.
Minimum level(s) of standards possibly required:
Details of any technical standards required by the Contracting Authority will be set out in the Tender Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

itt_41627
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

23.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Early 2017 or, if the contract is extended, early 2018.
VI.2)Information about European Union funds
VI.3)Additional information

(WA Ref:7125)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.3.2014