Vehicle and Human Telematics Contract

Vehicle and Human Telematics Contract

Provide vehicle telematics services to police forces across Gwent and South Wales.

United Kingdom-Bridgend: Telematics services

2019/S 246-606154

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Police and Crime Commissioner for South Wales
Postal address: Police Headquarters, Cowbridge Road
Town: Bridgend
NUTS code: UKL
Postal code: CF31 3SU
Country: United Kingdom
Telephone: +44 1656869525

Internet address(es):Main address:

I.1)Name and addresses

Official name: Police and Crime Commissioner for Gwent
Postal address: Police Headquarters, Croesyceiliog
Town: Cwmbran
NUTS code: UKL
Postal code: NP44 2XJ
Country: United Kingdom
Telephone: +44 1633838111

Internet address(es):Main address:

I.2)Information about joint procurement

The contract involves joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Public order and safety

Section II: Object

II.1)Scope of the procurement


Contract for the Provision of Vehicle and Human Telematics

Reference number: AR 536

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Contract for the Provision of Vehicle and Human Telematics

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKL
Main site or place of performance:

Sites throughout South Wales and Gwent Policing areas. Also open for use by Dyfed Powys Police.

II.2.4)Description of the procurement:

South Wales and Gwent Police are seeking to procure a system which will provide telematics functionality for both vehicles and staff.

Any contract awarded will also be open to the Police and Crime Commissioner for Dyfed Powys.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/05/2020
End: 30/04/2023
This contract is subject to renewal: yes
Description of renewals:

The contract may be renewed on an annual basis for 3 additional years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Any options are as set out in the tender document.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This contract is a framework run on behalf of The Police and Crime Commissioners for South Wales and Gwent. It is also open for use by the Police and Crime Commissioner for Dyfed Powys.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

These are set out in the contract document.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:

The System will require complex set up, development and embedding within the Police Forces. We require the option for a longer term contract to get maximum value for money against the initial set up and development costs.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 035-078737

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 19/02/2020
Local time: 17:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 20/02/2020
Local time: 09:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

October 2022/2023/2024.

VI.2)Information about electronic workflows

VI.3)Additional information:

Full details and specification can be found in the tender document on e-tenderwales.

ITT: itt_75641

(WA Ref:98301)

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of England and Wales
Postal address: Royal Court of Justice, Strand, City of Westminster
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: