Vehicle and Machine Leasing Forestry Commission

Vehicle and Machine Leasing Forestry Commission

The supply of vehicle and machine operating and finance leases. UK-Stirling: banking services

2012/S 42-068445

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Forestry Commission
Lomond Court, Castle Business Park
For the attention of: Tommy Groat
FK9 4TU Stirling
UNITED KINGDOM
E-mail: tommy.groat@forestry.gsi.gov.uk

Internet address(es):

General address of the contracting authority: www.forestry.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Other: Forestry
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

The supply of vehicle and machine operating and finance leases.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: Forestry Commission.
231 Corstorphine Road
Edinburgh, EH12 7AT.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 4
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 12 000 000,00 GBP

II.1.5)Short description of the contract or purchase(s)

The supply of either an operating lease or a finance lease for the purchase of Forestry Commission vehicles, machines and equipment.
The Forestry Commission business vehicle fleet consists of approximately 1 430 vehicles. It is comprised of cars, car-derived vans, panel vans and pickups up to 3 500 kg GVW, Land Rovers and four wheel drive pickups. All vehicles are currently crown exempt from both the insurance requirements of the Road Traffic Act and vehicle excise duty. The average annual mileage for the fleet is approximately 13,000 miles per vehicle but individual vehicle mileage can range from less than 8,000 miles to in excess of 30,000 miles annually. Vehicles may be converted to meet specific requirements of the Forestry Commission.
Forestry Commission vehicles are partly used on forest roads where conditions are likely to cause higher levels of wear and tear than on vehicles used exclusively on public roads.
The current Forestry Commission machine fleet includes 24 harvesters and 30 forwarders (which are purpose built timber harvesting machines), 65 civil engineering machines, 25 cross-country carriers and 60 agricultural tractors.
II.1.6)Common procurement vocabulary (CPV)

66110000, 66114000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Forestry Commission business vehicle fleet consists of approximately 1 430 vehicles. It is comprised of cars, car-derived vans, panel vans and pickups up to 3 500 kg GVW, Land Rovers and four wheel drive pickups. All vehicles are currently crown exempt from both the insurance requirements of the Road Traffic Act and vehicle excise duty. The average annual mileage for the fleet is approximately 13,000 miles per vehicle but individual vehicle mileage can range from less than 8,000 miles to in excess of 30,000 miles annually. Vehicles may be converted to meet specific requirements of the Forestry Commission.
Forestry Commission vehicles are partly used on forest roads where conditions are likely to cause higher levels of wear and tear than on vehicles used exclusively on public roads.
The current Forestry Commission machine fleet includes 24 harvesters and 30 forwarders (which are purpose built timber harvesting machines), 65 civil engineering machines, 25 cross-country carriers and 60 agricultural tractors.
Lot 1 in this framework agreement is for the supply of operational or finance leases for vehicles.
Lot 2 in this framework agreement is for the supply of operational or finance leases for machines.
Estimated value excluding VAT: 12 000 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Supply of operating/finance leases for LCVs and cars

1)Short description

The supply of operating/finance leases for light commercial vehicles and cars for Forestry Commission use throughout Great Britain.
2)Common procurement vocabulary (CPV)

66110000, 66114000

3)Quantity or scope

We will use either an operating lease or a finance lease depending on which one offers best value at the time of purchase. The total value of lot 1 could be to either lease or split across both in no pre-determined proportion.
Estimated value excluding VAT: 9 500 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Supply of operating/finance leases for machines

1)Short description

The supply of operating/finance leases for machinery and equipment for use by the Forestry Commission throughout Great Britain.
2)Common procurement vocabulary (CPV)

66110000, 66114000

3)Quantity or scope

We will use either an operating lease or a finance lease depending on which one offers best value at the time of purchase. The total value of lot 2 could be to either lease or split across both in no pre-determined proportion.
Estimated value excluding VAT: 2 500 000,00 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 50

2. Response to statement of requirements. Weighting 30

3. Sales agency agreement. Weighting 20

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

ME2012/04
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.4.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

25.4.2012 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 30.4.2012 – 13:00
Place:

Forestry Commission, Castle Business Park, Lomond Court, Stirling, FK9 4TU.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Forestry Commission
231 Corstorphine Road
EH12 7AT Edinburgh
UNITED KINGDOM
Internet address: http://www.forestry.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.2.2012