Vehicle Bodywork Related Services for Police Service of Northern Ireland
The PSNI Transport Services Branch (TSB) currently maintains a fleet of approximately 2,300 vehicles. The NIFRS fleet is approximately 380 vehicles and the NIAS fleet approximately 320 vehicles.
United Kingdom-Belfast: Body-repair services for vehicles
Section I: Contracting authority
Police Service of Northern Ireland
c/o Clare House, 303 Airport Road West
Contact point(s): Please see detail at VI.3
BT3 9ED Belfast
General address of the contracting authority: https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Electronic access to information: https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Electronic submission of tenders and requests to participate: https://e-sourcingni.bravosolution.co.uk/web/login.shtml
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
The contracting authority is purchasing on behalf of other contracting authorities: yes
Department of Health, Social Services and Public Safety
Section II: Object of the contract
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: Northern Ireland
NUTS code UKN
To support each organisation (Authority) in maintaining its fleet many of Vehicle Bodywork Related Services are outsourced annually. PSNI will act as the Lead Authority for the duration of this Contract.
The purpose of this procurement process is to establish call-off contractual arrangements for the provision of Vehicle Bodywork Related Services on the vehicles within the fleet of each Authority.
The required Vehicle Bodywork Related Services will include work described as:
1) Bodywork Collision repair e.g. repairs that are required due to the vehicle having been involved in a collision. All collision repair work is currently outsourced.
2) Bodywork refurbishment e.g. refurbishment required not as the result of a collision. This may include works such as replacement of armoured glass, repairs to door hinges, replacement of corroded body parts, painting, fitting of livery, sealing of water leaks for example. Not all refurbishment repairs are outsourced.
Please note that these arrangements will be on the basis of ‘as required’ call-off contracts and therefore it is not guaranteed that work will be required in any or all of the service types described above.
50112110, 50112100, 50112000, 50112111
Tenders may be submitted for all lots
Range: between 3 500 000 and 4 500 000 GBP
Information about lots
Lot No: 1 Lot title: Category 1 – Armoured fleet vehicles
Section III: Legal, economic, financial and technical information
Tenderers are required to provide evidence of their ability to meet the following minimum standards.
Minimum level(s) of standards possibly required:
Health and Safety policy; Quality Assurance; VBRA Membership; Insurance Cover; Experience.
Further information is contained within the Instructions to Tenderers document available through Project 10815 on eSourcing NI.
Section IV: Procedure
Section VI: Complementary information
1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in Central Procurement Directorate for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
VI.5)Date of dispatch of this notice:18.4.2014