Vehicle Contract Hire and Purchase for Gatwick Airport

Vehicle Contract Hire and Purchase for Gatwick Airport

Vehicle-fleet management services. Gatwick is seeking Suppliers with proven experience and capability to provide Vehicle Contract Hire and/or the options to purchase vehicles at Gatwick Airport.

United Kingdom-Gatwick: Motor vehicles

2014/S 014-020978

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Gatwick Airport Limited
5th Floor Destinations Place, Gatwick Airport
Contact point(s): Email: procurement@gatwickairport.com
For the attention of: Norman Hall
RH6 0NP Gatwick
UNITED KINGDOM
Telephone: +44 1293501471
E-mail: procurement@gatwickairport.com

Internet address(es):

General address of the contracting authority: www.gatwickairport.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Civil Aviation
I.3)Main activity

Other: Civil Aviation
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Vehicle Contract Hire and Purchase.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKJ24

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 500 000 and 800 000 GBP

II.1.5)Short description of the contract or purchase(s)

Motor vehicles. Vehicle-fleet management services. Gatwick is seeking Suppliers with proven experience and capability to provide Vehicle Contract Hire and/or the options to purchase vehicles at Gatwick Airport.
Gatwick currently has approximately 67 vehicles which are predominantly used across the airport for operational duties. This can include security and airside vehicles ranging from 17 seat minibuses, 4 x 4 saloons, hatch or pick up vehicles, vans of various designs up to 4.6t (usually below 3.5t) and passenger cars. All are operational vehicles.
II.1.6)Common procurement vocabulary (CPV)

34100000, 50111100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Lot 1 – Vehicle Lease, Contract Hire and Associated Products and Services.
Includes, but not limited to:
Option to hire vehicles on various term contracts ranging from 12 months to 5 years.
Option to hire short term contract hire/daily rental of cars and commercial vehicles including minibuses, Advising on vehicle specifications and recommendations, Road fund Licence, First registration, Delivery and Collection, Service and Maintenance, MOT, Breakdown cover, Relief Vehicle, Livery, Additional operational equipment, Racking, Telematics, Insurance, Accident Management, Traffic Offence Management, Tax Disc Management, Driver Licence Verification, Management of incumbent’s fleet of vehicles until termination.
Lot 2 – Purchase of Vehicles.
Includes, but not limited to:
Option to purchase vehicles where a low mileage is anticipated over a longer term (could be up to 10 years) and it is more economical to purchase, Advising on vehicle specifications and recommendations, Delivery, Racking, Telematics,Tax Disc Provision.
Estimated value excluding VAT:
Range: between 500 000 and 800 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.7.2014. Completion 30.6.2016

Information about lots

Lot No: 1 Lot title: Lot 1 – Vehicle Lease, Contract Hire and Associated Products and Services.

1)Short description

Provision of operational vehicles on a contact hire/lease basis.
2)Common procurement vocabulary (CPV)

34100000, 50111100

3)Quantity or scope

The high level scope of services to be provided includes, but is not limited to, the following:
— Option to hire vehicles on various term contracts ranging from 12 months to 5 years.
— Option to hire short term contract hire/daily rental of cars and commercial vehicles including minibuses.
— Advising on vehicle specifications and providing demonstration vehicles were applicable.
— First registration.
— Delivery and Collection.
— Relief Vehicles.
— Additional operational equipment (e.g. top lights/racking).
— Telematics.
Management of incumbent’s fleet of vehicles until termination.
The following services are currently undertaken in house, however, Gatwick would like to understand the options available.
— Service and Maintenance.
— MOT.
— Breakdown cover.
— Livery.
— Insurance.
— Accident Management.
— Traffic Offence Management.
— Road Fund Licence.
— Driver Licence Verification.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: Lot 2 – Purchase of Vehicles

1)Short description

Option to purchase vehicles for operational use where it is deemed more economical than leasing/hiring.
2)Common procurement vocabulary (CPV)

34100000, 50111100

3)Quantity or scope

— Option to purchase vehicles where a low mileage is anticipated over a longer term (could be up to 10 years) and it is more economical to purchase.
— Advising on vehicle specifications and recommendations.
— Delivery.
— Racking.
— Telematics.
— Road Fund Licence.
There may be a number of suppliers on the purchase of vehicles framework as we shall not be limited to one particular manufacturer and may require a range of vehicles. A single point of contact from each Supplier will be required to manage the contract in full.
The Supplier shall minimise disruption to the airport, its passengers and staff and any other interested party involved in the provision or use of the airport.
This information, in full, will be available to suppliers during the ITT stage of the procurement exercise.
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

All requirements will be listed in the pre qualification document which can be downloaded from eDelta, further information in section IV.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

All requirements will be listed in the pre qualification document which can be downloaded from eDelta, further information in section IV.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

All requirements will be listed in the pre qualification document which can be downloaded from eDelta, further information in section IV.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All requirements will be listed in the pre qualification document which can be downloaded from eDelta, further information in section IV.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All requirements will be listed in the pre qualification document which can be downloaded from eDelta, further information in section IV.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All requirements will be listed in the pre qualification document which can be downloaded from eDelta, further information in section IV.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

13090
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.2.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

24.2.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.3.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2018.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Voluntary Notice.
This document constitutes a voluntary contract notice and accordingly the procurement is not subject to Directive 2004/17/EC or the Utilities Contracts Regulations 2006 (as amended). As such, the Contracting Entity does not consider itself bound by those Regulations in any way. Any references to the EC Directive 2004/17/ECor the Utilities Contracts Regulations 2006 (as amended) in the contract notice, Tender Documents or any other tender documents should be read with this in mind. While the Contracting Entity is basing this tender process on the restricted procedure provided for in the Regulations, it does not consider itself bound by the provisions regarding that procedure and reserves the right to depart from that procedure as provided for in the Regulations at any time.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and / or documents for ths opportunity are available on https://www.delta-esourcing.com/delta.

You must register on thsi site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 6D48F62785
Please ensure you follow any instructions provided to you here.
The deadline for submitting your response(s) is 24.2.2014 12:00.
Please ensure that you allow yourself plenty of time when responding to thsi invite prior to the closing date and time, especially if you have been requested to upload documents.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Gatwick:-Motor-vehicles./6D48F62785

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/6D48F62785

GO Reference: GO-2014117-PRO-5397455

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Gatwick Airport Limited
5th Floor Destinations Place, Gatwick Airport
RH6 0NP Gatwick
UNITED KINGDOM
Telephone: +44 1293501471

Body responsible for mediation procedures

Gatwick Airport Limited
5th Floor Destinations Place, Gatwick Airport
RH6 0NP Gatwick
UNITED KINGDOM
Telephone: +44 1293501471

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Gatwick Airport Limited
5th Floor Destinations Place, Gatwick Airport
RH6 0NP Gatwick
UNITED KINGDOM
Telephone: +44 1293501471
Internet address: www.gatwickairport.com

VI.5)Date of dispatch of this notice:

17.1.2014