Vehicle Fleet Management Services South Tyneside

Vehicle Fleet Management Services South Tyneside

The provision of a Supplier Financed Imprest Fleet Stores Service.

United Kingdom-South Shields: Vehicle-fleet management services

2013/S 228-396610

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Tyneside Council
Town Hall & Civic Centre
For the attention of: James McCartney
NE33 2RL South Shields
Telephone: +44 1914247360

Internet address(es):

General address of the contracting authority:
Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

The provision of a Supplier Financed Imprest Fleet Stores Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
NUTS code UKC22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Vehicle-fleet management services. Vehicle-fleet-support services. Provision of a supplier financed Imprest stores within the the Fleet Garage at Middlefields in South Tyneside.The storeman and a defined list of consumables will be held on stock for use on the Fleet vehicles and other council vehicles which are used to carry out the day to day functions of the council. The supplier will be responsible for all genuine and none genuine parts.
II.1.6)Common procurement vocabulary (CPV)

50111100, 50111110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: The Authority are looking at the possibility of placing cover on the basis of a three year agreement with options to extend for a further 2 years on a 1 year by 1 year basis.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

9.1.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders


South Tyneside Council, Town Hall, South Shields,NE33 2RL.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Acting Head of Legal services or representative or Stratigic Procurement Manager or Representative.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Applicants wishing to obtain the tender documentation must register as a supplier accessing the North East Purchasing Organisation (NEPO) If you already have a login, select log in from the top right corner and enter your username and password. If you are not registered select register free and complete the registration form. Your username and password will be e-mailed to you. To register interest against a contract select the binoculars beside latest opportunities section, enter the contract Ref:QTLE-9DNJU6 in Contains field and press search. Tick the select box against the contract and press register,your registration will be confirmed by e-mail and on screen. If you have any quires or require further assistance please contact Scott Bell, Portal Administrator, Tel: +44 1914335949. The council reserves the right to approveany and all sub-contracting appointments the successful tenderer may make when providing works underany resultant contract. The council reserves the right to change or terminate without notice the procedure for awarding the contract (or part of it) at any time without liability. Tenders and all supporting documentation mustbe prices in sterling and written in English. Any agreement entered into will be governed by English law and willbe subject to the exclusive jurisdiction of the English Courts. The council is not liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The most economically advantageous or any tender will not automatically be accepted. GO

The requirements of the Public Services (Social values) Act 2012 have been considered as part of this procurement exercise.
To view this notice, please click here:

GO Reference: GO-20131121-PRO-5282473

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: