Vehicle Fuel Cards and Fuel Tender

Vehicle Fuel Cards and Fuel Tender

GSG is looking for a supplier of fuel-cards which allow: 1) Payment at fuel retailers including supermarkets for diesel and lubricants. 2) Recording of payments against driver and vehicle to include mileage and cost.

United Kingdom-Swindon: Agency fuel cards

2014/S 186-327500

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Green Square Group
Barbury House Stonehill Green Westlea
SN5 7HB Swindon
UNITED KINGDOM

Further information can be obtained from: Xantive Ltd
Stirling House, 6 The Courtyard, Harris Business Park, Hanbury Road, Worcestershire
For the attention of: Steve Turner
B60 4DJ Bromsgrove
UNITED KINGDOM
Telephone: +44 1527558111
E-mail: steve.turner@xantive.co.uk
Fax: +44 1527558101
Internet address: www.xantive.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Xantive Ltd
Stirling House, 6 The Courtyard, Harris Business Park, Hanbury Road, Worcestershire
For the attention of: Steve Turner
B60 4DJ Bromsgrove
UNITED KINGDOM
Telephone: +44 1527558111
E-mail: steve.turner@xantive.co.uk
Fax: +44 1527558101
Internet address: www.xantive.com

Tenders or requests to participate must be sent to: Xantive Ltd
Stirling House, 6 The Courtyard, Harris Business Park, Hanbury Road
For the attention of: Steve Turner
B60 4DJ Bromsgrove
UNITED KINGDOM
Telephone: +44 1527558111
E-mail: steve.turner@xantive.co.uk
Fax: +44 1527558101
Internet address: www.xantive.com

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Green Square Group — vehicle fuel cards and fuel.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: North Wiltshire and Oxfordshire.

NUTS code UKJ14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

GSG is looking for a supplier of fuel-cards which allow:
1) Payment at fuel retailers including supermarkets for diesel and lubricants.
2) Recording of payments against driver and vehicle to include mileage and cost.
3) Reporting on mileage and consumption by vehicle including exception reports.
4) Single consolidated monthly billing without any hassle (ideally, by BACS after reasonable prior notification of amount due).

II.1.6)Common procurement vocabulary (CPV)

30163100, 09100000, 09134200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The information that will be required concerning the personal situation, the economic and financial capacity and the technical capacity of economic operators will be detailed in the Invitation to Tender documents that will be issued in connection with this contract. Details as to how these documents apply, how they can be obtained and the instructions for returning them are included in sections 1V and V1 hereunder.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to 111.2.1 above.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to 111.2.1 above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

31.10.2014 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

In order to Obtain information for this tender log on to the ‘Xantive Tender Platform’ web site:

1) Click the link http://xantive.supplierselect.com/rfp/

If not already registered follow point 2 otherwise log in and follow point 5.
2) Click the link ‘Create a new organization account’.
3) Register an account.
4) Login with new details.
5) Click ‘Public Projects’ link at top right of screen.
6) Click ‘Create Invitation’ for the ‘GreenSquare Group — Vehicle Fuel Cards and Fuel’ project.
7) Change Status to Accepted.
8) Complete questionnaire displayed and change status to ‘submitted’.
You can log in multiple times to complete your entry prior to submitting.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.9.2014