Vehicle Hire and Vehicle Leasing NWUPC

Vehicle Hire and Vehicle Leasing NWUPC

The North Western Universities Purchasing Consortium Limited (NWUPC Ltd) is inviting Tenders to establish a Framework Agreement for the Provision of Vehicle Hire & Vehicle Leasing.

UK-Manchester: motor vehicles

2012/S 112-185587

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

NWUPC Ltd
Albert House, 17 Bloom Street
Contact point(s): Helen Dodd-Williams
For the attention of: Helen Dodd-Williams
M1 3HZ Manchester
UNITED KINGDOM
Telephone: +44 1612348012
E-mail: helen.dodd-williams@manchester.ac.uk
Fax: +44 1612340989

Internet address(es):

General address of the contracting authority: www.nwupc.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Higher Education Consortia
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Vehicle Hire and Vehicle Leasing.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these
Main site or location of works, place of delivery or of performance: Consortia members throughout the UK including Northern ireland. A list of members for each participating consortia can be located at:
NWUPC http://www.nwupc.ac.uk/members/index.php.

APUC http://www.apuc-scot.ac.uk/usefullinks.htm.

HEPCW http://hepcw.procureweb.ac.uk/aboutus.

LUPC http://www.lupc.ac.uk/about/members-list.aspx.

NEUPC http://neupc.procureweb.ac.uk/members.php.

SUPC http://supc.procureweb.ac.uk/aboutsupc/supc-members.

CPC http://www.cpc.salford.ac.uk/.

Research Councils http://www.rcuk.ac.uk/.

NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 30
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 11 246 072 and 44 984 288 GBP

II.1.5)Short description of the contract or purchase(s)

The North Western Universities Purchasing Consortium Limited (NWUPC Ltd) is inviting Tenders to establish a Framework Agreement for the Provision of Vehicle Hire & Vehicle Leasing. This is split into the following three lots:
Lot 1 Vehicle Hire.
Lot 2 Vehicle Leasing.
Lot 3 One Stop Shop incorporating both Vehicle Hire and Vehicle Leasing.
This Invitation to Tender has been advertised in the Supplement to the Official Journal of the European Union and the Tender is being conducted under the EU Procurement Directives Open Procedure.
This Framework Agreement will commence on 1.9.2012 for an initial period of 2 years until 31.8.2014. Consideration will be given to extending the Agreement for a further 2 x 1 year periods until 31.8.2015 or 31.8.2016, subject to satisfactory performance and the agreement of both parties.
This Tender is being led by NWUPC Ltd, and covers the requirements in relation to Vehicle Hire & Vehicle Leasing of the following consortia; NWUPC, APUC, HEPCW, LUPC, NEUPC, SUPC and CPC who have committed to this procurement. A list of members of each consortia can be located at:
NWUPC http://www.nwupc.ac.uk/members/index.php.

APUC http://www.apuc-scot.ac.uk/usefullinks.htm.

HEPCW http://hepcw.procureweb.ac.uk/aboutus.

LUPC http://www.lupc.ac.uk/about/members-list.aspx.

NEUPC http://neupc.procureweb.ac.uk/members.php.

SUPC http://supc.procureweb.ac.uk/aboutsupc/supc-members.

CPC* http://www.cpc.salford.ac.uk/.

The resulting Framework Agreement will be open to the current and future member Institutions and Affiliated Public Sector bodies including FE colleges and the Research Councils (http://www.rcuk/ac.uk/) as defined by the above Consortia. Any other HE or FE Institution within the UK wishing to participate in this agreement is only able to do so via a subsequent application that is accepted by the NWUPC. The membership of the Consortia may change in the future owing to strategic realignment or the inclusion of new full or associate members, who could be outside the education/research sector, but within the Public Sector. Institutions that are not members of the Consortia may be subject to the payment of additional access fees on an annual basis to the coordinating body in respect of their use of the agreement. These fees are individually agreed up front with each institution and may be waived at the discretion of the NWUPC. The agreements will also be made available, during their incubation period, to those participating institutions spin-off companies where 50 % or more of their equity is owned by a participating institution or group of participating institutions.

The NWUPC wishes to establish a Multi-Provider Framework Agreement for the Provision of Vehicle Hire & Vehicle Leasing. The Framework Agreement is split into three lots:
Lot 1 Vehicle Hire.
Lot 2 Vehicle Leasing.
Lot 3 One Stop Shop incorporating both Vehicle Hire and Vehicle Leasing.
Tenderers may apply for one or more lots.

II.1.6)Common procurement vocabulary (CPV)

34100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The NWUPC wishes to establish a Multi-Provider Framework Agreement for the Provision of Vehicle Hire & Vehicle Leasing. Teh Framework Agreement will be split into three lots with annual spend estimated at:
Lot 1 Vehicle Hire £2,698,518.
Lot 2 Vehicle Leasing £113,000.
Lot 3 One Stop Shop incorporating Vehicle Hire and Vehicle Leasing £2,811,518.
Estimated value excluding VAT:
Range: between 11 246 072 and 44 984 288 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.9.2012. Completion 31.8.2014

Information about lots

Lot No: 1 Lot title: Provision of Vehicle Hire

1)Short description

Provision of Vehicle Hire of a range of motor vehicles. Please see ITT documents for futher details.
2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope

The NWUPC Ltd wishes to establish a Multi-Provider Framework Agreement for the Provision of Vehicle Hire & Leasing. The Framework Agreement will be split into three lots with annual spend estimated at:
Lot 1 Vehicle Hire £2,698,518.
Lot 2 Vehicle Leasing £113,000.
Lot 3 One Stop Shop incorporating Vehicle Hire & Vehicle Leasing £2,811,518.
Estimated value excluding VAT:
Range: between 11 246 072 and 44 984 288 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Vehicle Leasing

1)Short description

Provision of Vehicle Leasing of a range of motor vehicles. Please see ITT documents for futher details.
2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope

The NWUPC Ltd wishes to establish a Multi-Provider Framework Agreement for the Provision of Vehicle Hire & Leasing. The Framework Agreement will be split into three lots with annual spend estimated at:
Lot 1 Vehicle Hire £2,698,518.
Lot 2 Vehicle Leasing £113,000.
Lot 3 One Stop Shop incorporating Vehicle Hire & Vehicle Leasing £2,811,518.
Estimated value excluding VAT:
Range: between 11 246 072 and 44 984 288 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: One Stop Shop

1)Short description

Provision of Vehicle Hire and Leasing of a range of motor vehicles. Please see ITT documents for futher details.
2)Common procurement vocabulary (CPV)

34100000

3)Quantity or scope

The NWUPC Ltd wishes to establish a Multi-Provider Framework Agreement for the Provision of Vehicle Hire & Leasing. The Framework Agreement will be split into three lots with annual spend estimated at:
Lot 1 Vehicle Hire £2,698,518.
Lot 2 Vehicle Leasing £113,000.
Lot 3 One Stop Shop incorporating Vehicle Hire & Vehicle Leasing £2,811,518.
Estimated value excluding VAT:
Range: between 11 246 072 and 44 984 288 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See ITT documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See ITT documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See ITT documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: See ITT documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See ITT documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See ITT documents.
Minimum level(s) of standards possibly required: See ITT documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See ITT documents.
Minimum level(s) of standards possibly required:
See ITT documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Price. Weighting 60

2. Customer Requirements. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

HOP/01/2012
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.7.2012 – 17:00
Payable documents: yes
Price: 200 GBP
Terms and method of payment: A non-refundable Cheque, Postal Order or Money Order for £200 sterling made payable to North Western Universities Purchasing Consortium must be received prior to the closing date for the return of this tender; 13:00 hours on 23.7.2012,. Alternatively payment can be made by credit or debit card by telephoning Sue Wilson on 0161 234 8002 prior to this date. This is to help ameliorate the working group’s tender related costs in undertaking this Procurement. A VAT invoice will be sent to the address provided.
IV.3.4)Time limit for receipt of tenders or requests to participate

23.7.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 23.7.2012
Place:

NWUPC offices.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Contracting staff at the NWUPC.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to Tenderers. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved The Public Contracts Regulations 2006 (SI 2006 No. 5) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may, depending on the circumstances; award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

11.6.2012