Vehicle Hire Framework 2017

Vehicle Hire Framework 2017 – Kent

CSKL invites tenders for organisations to participate in a 48 month multi-lot Framework for the hire/rental of vehicles.

United Kingdom-West Malling: Motor vehicles

2017/S 027-047332

Contract notice

Supplies

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Commercial Services Kent Limited
A Wholly Owned Business of Kent County Council, Head Office, 1 Abbey Wood Road
West Malling
ME19 4YT
United Kingdom
Telephone: +44 1954250517
E-mail: tenders@tppl.co.uk
NUTS code: UKJ42

Internet address(es):Main address: http://www.commercialservices.org.uk/

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at:http://www.delta-esourcing.com/tenders/UK-UK-West-Malling:-Motor-vehicles./N785F579PG

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: http://www.delta-esourcing.com/tenders/UK-title/N785F579PG

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

CSKL & TPPL Vehicle Hire Framework 2017.

II.1.2)Main CPV code

34100000 – PA01

II.1.3)Type of contract

Supplies

II.1.4)Short description:

CSKL invites tenders for organisations to participate in a 48 month multi-lot Framework for the hire/rental of vehicles. The Framework will be used by CSKL and may also be used by all Local Authorities and all other Contracting Authorities located in the United Kingdom, a list of definable groups are provided within VI.3 of this notice.

The Agreement is also available to all current and future members of The Procurement Partnership Limited’s (TPPL) buying club. A list of members of TPPL can be obtained fromhttp://www.tppl.co.uk/about-us/our-members/

The Agreement is also available to all members and associate members of the North East Procurement Organisation (NEPO). A list of members of NEPO is available herehttps://www.nepo.org/about, and a full list of associate members is available herehttps://www.nepo.org/associate-membership/list.

II.1.5)Estimated total value

Value excluding VAT: 110 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Bidding organisations can bid on any combination of lots and be successful in one, several or all of the lots they have bid upon depending on the results of the evaluation process.

II.2)Description

II.2.1)Title:

Hire of Passenger Cars

Lot No: 1

II.2.2)Additional CPV code(s)

34110000 – PA01

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

Hire of Passenger Cars including vehicles operating on Petrol, Diesel, Hybrid, Electric, LPG (liquid petroleum gas), Hydrogen and Bio fuels. This lot includes for the provision of bespoke car-club schemes.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 20 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Subject to satisfactory performance this framework will be re-procured in approximately 48 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Vehicles types and associated services that may not be easily identifiable as part of the procurement documents can be specified by individual Eligible Bodies during their call-off processes. Therefore other vehicles and services that are related to the focus of this Agreement are expected to be provided as part of this Agreement within the closest relevant Lot(s).

II.2)Description

II.2.1)Title:

Hire of Light Commercial Vehicles (LCVs) up to 3.5t

Lot No: 2

II.2.2)Additional CPV code(s)

34136000 – PA01

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

Hire of Light Commercial Vehicles (LCVs) and on/off road 4×4 vehicles up to 3.5 tonne, including vehicles operating on Diesel, Petrol, Hybrid, Electric, LPG, Hydrogen, and Bio fuels. The lot also covers hire of vehicles with body conversions including but not limited to tippers, drop-side, Luton, flat, curtain-side, recycling, aerial platform, jetter, cranes, street lighting and any other body type an Authority may require, including all vehicle racking.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 30 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Subject to satisfactory performance this framework will be re-procured in approximately 48 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Hire of Medium Commercial Vehicles (MCVs) 3.5t up to 12.5t

Lot No: 3

II.2.2)Additional CPV code(s)

34140000 – PA01

34130000 – PA01

34210000 – PA01

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

Hire of Medium Commercial Vehicles (MCVs) from 3.5 tonnes to 12.5 tonnes including vehicles operating on Diesel, Petrol, Hybrid, Electric, LPG, Hydrogen, and Bio fuels. The lot also includes vehicles with body conversions including but not limited to tippers, drop-side, Luton, flat, curtain-side, recycling, aerial platform, jetter, cranes, street lighting and any other body type an Authority may require, including all vehicle racking.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 15 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Subject to satisfactory performance this framework will be re-procured in approximately 48 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Hire of Welfare buses 5 seats up to 72 seats

Lot No: 4

II.2.2)Additional CPV code(s)

34120000 – PA01

34121000 – PA01

34121200 – PA01

34121300 – PA01

34115200 – PA01

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

Hire of Welfare Buses Coaches with 5 and up to 72 seats including vehicles operating on Petrol, Diesel, Hybrid, Electric, LPG (liquid petroleum gas), Hydrogen and Bio fuel. Accessible/non-accessible welfare buses will be van or coach-built. Coaches can be articulated, double or single decked or any other body type an authority may require.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 15 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Subject to satisfactory performance this framework will be re-procured in approximately 48 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Hire of Sweepers up to 18.5t

Lot No: 5

II.2.2)Additional CPV code(s)

34144430 – PA01

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

Hire of Sweepers including pedestrian, sub-compact, compact, mid-size and truck-mounted (up to 18.5 tonnes). This including vehicles operating on Petrol, Diesel, Hybrid, Electric, LPG (liquid petroleum gas), Hydrogen and Bio fuelled sweepers.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 10 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Subject to satisfactory performance this framework will be re-procured in approximately 48 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Hire of Heavy Goods Vehicles (HGVs) up to 44t

Lot No: 6

II.2.2)Additional CPV code(s)

34140000 – PA01

34139000 – PA01

34134000 – PA01

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

United Kingdom.

II.2.4)Description of the procurement:

Hire of Heavy Goods Vehicles from 12.5 tonnes to 44 tonnes including those with Specialist and Municipal bodies and conversions including but not limited to tippers, dropside, flat, beavertail, curtain-side, box, Luton, refuse collection, bin lifts and recycling bodies, gritter, snowplough and auger spreaders, tanker, gully emptier, aerial platforms, hook loader and demountable body systems, jetter, cranes, mobile library and offices, vehicle and plant recovery, street lighting and highway maintenance bodies, generators, temporary lighting and any other body type an Authority may require including associated trailers. This lot includes for vehicles operating on Petrol, Diesel, Hybrid, Electric, LPG (liquid petroleum gas), Hydrogen and Bio fuel.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 20 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

This contract is subject to renewal: yes

Description of renewals:

Subject to satisfactory performance this framework will be re-procured in approximately 48 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

As per procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 08/03/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 08/03/2017

Local time: 12:05

Place:

TPPL Offices, opening conducted via Delta system.

Information about authorised persons and opening procedure:

Employees of CSKL and TPPL only.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

48 months from publication of this contract notice.

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

This tender is being undertaken as an open procedure, as detailed in Regulation 27 of the UK statutory instrument Public Contracts Regulations 2015/102 and Regulation 28 of the Scottish statutory instrument Public Contracts (Scotland) Regulations 2015/446.

CSKL invites tenders for organisations to participate in a 48 month Agreement (‘the Agreement’) for the Hire of Vehicles. The Agreement will be used by CSKL, the Council and may also be used by all Local Authorities and other organisations (‘Eligible Bodies’) located in the United Kingdom, lists of all Eligible Bodies can be found at:

The Agreement is accessible by all local authorities in England, Scotland, Wales and Northern Ireland. The following links provide an opportunity to search for local authorities in England, with further links to search for local authorities in Wales, Scotland and Northern Ireland:

https://www.gov.uk/find-local-council

http://www.cosla.gov.uk/scottish-local-government

http://gov.wales/topics/localgovernment/unitary-authorities/?lang=en

https://www.nidirect.gov.uk/contacts/local-councils-in-northern-ireland

The Agreement may also be used by all other contracting authorities within the UK, including but not limited to the following definable groups of contracting authorities:

https://www.gov.uk/government/publications/current-registered-providers-of-social-housing

http://directory.scottishhousingregulator.gov.uk/Documents/Landlord%20Register.pdf

http://gov.wales/topics/housing-and-regeneration/publications/registered-social-landlords-in-wales/?lang=en

https://www.nidirect.gov.uk/contacts/housing-associations

http://en.wikipedia.org/wiki/List_of_universities_in_the_United_Kingdom#universities_alphabetically http://en.wikipedia.org/wiki/List_of_law_enforcement_agencies_in_the_United_Kingdom

http://www.charity-commission.gov.uk/showcharity/registerofcharities/registerhomepage.aspx?&=&

http://www.wales.gov.uk/?lang=en

http://www.llgc.org.uk/

https://www.police.uk/forces/

http://www.fireservice.co.uk/information/ukfrs

http://www.citizensadvice.org.uk/index/about/citizens_advice_offices.htm

http://www.sporta.org/member-directory

http://www.scot.nhs.uk/organisations/

http://www.nhsdirect.wales.nhs.uk/localservices/localhealthboards

https://en.wikipedia.org/wiki/Emergency_medical_services_in_the_United_Kingdom

http://www.nhs.uk/servicedirectories/pages/nhstrustlisting.aspx

http://www.nhs.uk/ServiceDirectories/Pages/CCGListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/AreaTeamListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx

https://aace.org.uk/uk-ambulance-service/

http://www.ada.org.uk/idb_members_all.html

https://www.gov.uk/government/publications/schools-in-england

http://www.gov.scot/Topics/Statistics/Browse/School-Education/Datasets/contactdetails

http://gov.wales/statistics-and-research/address-list-of-schools/?lang=en

http://www.scotcourts.gov.uk/the-courts/sheriff-court/find-a-court

The Agreement is available to all current and future members of The Procurement Partnership Limited’s (TPPL) buying club. A list of members of TPPL can be obtained fromhttp://www.tppl.co.uk/about-us/our-members/

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-West-Malling:-Motor-vehicles./N785F579PG

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/N785F579PG

GO Reference: GO-201726-PRO-9534551.

VI.4)Procedures for review

VI.4.1)Review body

The High Court
Royal Court of Justice, The Strand
London
WC2A 2LL
United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CSKL will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the Framework Agreement is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award the Framework Agreement before it is executed/signed (as appropriate).

The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where an agreement has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the Framework Agreement has been entered into the court has the options to award damages and/or to shorten or order the Framework Agreement ineffective.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

06/02/2017

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