Vehicle Hire Service for British Forces Germany and Europe

Motor vehicles. 4-wheel-drive vehicles. Vans. Passenger cars. Minibuses. Motor vehicles for the transport of goods.

UK-Bristol: Motor vehicles

2013/S 097-165667

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Operational Support Vehicle Programme, DE&S
MOD Abbey Wood, Spruce 3c
Contact point(s): Ryder Limited (acting as the Contracting Authority’s agent)
For the attention of: David Logongo
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 7920505212
E-mail: david_logongo@ryder.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Defence

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Vehicle Hire Service for British Forces Germany and Europe.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
NUTS code DE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Duration of the framework agreement

Duration in months: 42
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 6 000 000 and 12 000 000 EUR

II.1.5)Short description of the contract or purchase(s)

Motor vehicles. 4-wheel-drive vehicles. Vans. Passenger cars. Minibuses. Motor vehicles for the transport of goods. The Ministry of Defence (MOD) via Ryder UK Limited are seeking an organisation(s) that is/are capable of providing Vehicle Hire Services for various functions of the MOD in Germany with minor requirements in other European Countries. The requirement is purely based on vehicles and trucks. This will include Cars, Vans, Minibuses, 4×4’s and Trucks. Trucks ranging from 7,5 to 18 tonnes and Vans from 1,5 to 3,5 tonnes.
The hire Period will typically be on daily, couple of days, weekly and monthly basis. However, there may be instances when requirement(s) may run to a year. This requirement will mainly consist of Standard Vehicles. Non Standard Vehicles may occasionally be required for freight movement where the load is an Ammunition Disposition Request (ADR) requirement or is a CER, ammunition category load. We are looking for a supplier(s) who will provide a comprehensive and cost effective vehicle hire sourcing and booking service.

II.1.6)Common procurement vocabulary (CPV)

34100000, 34113000, 34136000, 34110000, 34114400, 34130000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This contract is based on the Ministry of Defence diverse requirements as pertains Vehicle Hire Services. Full information will be provided in the tender documents. The Ministry of Defence reserves the right to award contracts separately or as 1 contract covering all Lots.
Estimated value excluding VAT:
Range: between 6 000 000 and 12 000 000 EUR

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 42 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Vehicle Hire Service Vans

1)Short description

The Ministry of Defence (MOD) via Ryder UK Limited are seeking an organisation(s) that is/are capable of providing Vehicle Hire Services (Vans) for various functions of the MOD in Germany with minor requirements in other European countries. This requirement is purely based on Vans. This will include Vans ranging from 1.5 to 3.5 tonnes.

2)Common procurement vocabulary (CPV)

34100000, 34136000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Vehicle Hire Services Minibuses

1)Short description

The Ministry of Defence (MOD) via Ryder UK Limited are seeking an organisation(s) that is/are capable of providing Vehicle Hire Services (Minibuses) for various functions of the MOD Germany with minor requirements in other European Countries. This requirement is purely based on Minibuses. This will include Minibuses capable of carrying 9 to 18 people at a time.

2)Common procurement vocabulary (CPV)

34100000, 34114400

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Vehicle Hire Services 4×4’s

1)Short description

The Ministry of Defence (MOD) via Ryder UK Limited are seeking an organisation(s) that is/are capable of providing Vehicle Hire Services (4×4’s) for various functions of the MOD Germany with minor requirements in other European countries. This requirement is purely based on 4×4’s.

2)Common procurement vocabulary (CPV)

34100000, 34113000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Vehicle Hire Services Cars

1)Short description

The Ministry of Defence (MOD) via Ryder UK Limited is seeking an organisation(s) that is/are capable of providing Vehicle Hire Services (Cars) for various functions of the MOD Germany with minor requirements in other European countries. This requirement is purely based on Cars. This will include Cars capable of carrying 5 – 8 people at any one time.

2)Common procurement vocabulary (CPV)

34100000, 34110000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Vehicle Hire Services Trucks

1)Short description

The Ministry of Defence (MOD) via Ryder UK Limited are seeking an organisation(s) that is/are capable of providing Vehicle Hire Services (Trucks) for various functions of the MOD in Germany with minor requiements in other European countries. This requirement is purely based on Trucks. This will include Trucks between 7.5 tonnes to 18 tonnes.

2)Common procurement vocabulary (CPV)

34100000, 34130000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 20
Objective criteria for choosing the limited number of candidates: Pre Qualification Questionnaire.
Economic operators should express an interest by sending an email to RM0042/A@ryder.com

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

RM0042/A

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.6.2013 – 10:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.6.2013 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

5.7.2013

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk

GO Reference: GO-2013517-DCB-4813493

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Operational Support Vehicle Programme, DE&S
MOD Abbey Wood, Spruce 3c, #1309
BS34 8JH Bristol
UNITED KINGDOM
E-mail: desleosp-osvp-comrcl-snrmgr1@mod.uk
Telephone: +44 3067980321

Body responsible for mediation procedures

Ryder Limited (acting as the Contracting Authority’s agent)

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Ryder Limited (acting as the Contracting Authority’s agent), DE&S

VI.5)Date of dispatch of this notice:

17.5.2013