Vehicle Hire Service for Cheshire Constabulary

Vehicle Hire Service for Cheshire Constabulary

The Police and Crime Commissioner for Cheshire wishes to invite tenders for the provision of a vehicle hire service. The contract is for the spot hire of self drive vehicles on an as and when basis for varying lengths of hire periods for non-operational purposes.

UK-Winsford: Motor vehicles

2013/S 079-133319

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cheshire Constabulary
Strategic Procurement Unit, Headquarters, Clemonds Hey, Oakmere Road
For the attention of: Michelle Broadhurst
CW7 2UA Winsford
UNITED KINGDOM
Telephone: +44 1606362247
E-mail: michelle.broadhurst@cheshire.pnn.police.uk

Internet address(es):

General address of the contracting authority: www.cheshire.police.uk

Address of the buyer profile: www.bluelight.gov.uk

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Vehicle Hire Service (CPA/SPU/244).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Main site or location of works, place of delivery or of performance: Within the County of Cheshire.
NUTS code UKD2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Police and Crime Commissioner for Cheshire wishes to invite tenders for the provision of a vehicle hire service. The contract is for the spot hire of self drive vehicles on an as and when basis for varying lengths of hire periods for non-operational purposes.
II.1.6)Common procurement vocabulary (CPV)

34100000, 34110000, 34120000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Police and Crime Commissioner for Cheshire is offering this contract in Lots based on the Cheshire Police Basic Command Unit (BCU) structure and HQ. This amounts to 5 lots in total and the Police and Crime Commissioner for Cheshire reserves the right to award contracts separately or as one contract covering all Lots.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Cheshire Police Headquarters

1)Short description

Based in Winsford Cheshire
2)Common procurement vocabulary (CPV)

34100000, 34110000, 34120000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Cheshire Police Eastern Area

1)Short description

Covering the Geographic Area of Crewe, Nantwich, Macclesfield, Knutsford and Congleton
2)Common procurement vocabulary (CPV)

34100000, 34110000, 34120000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Cheshire Police Western Area

1)Short description

Covering the Geographic Area of Chester, Ellesmere Port, Northwich and Winsford.
2)Common procurement vocabulary (CPV)

34100000, 34110000, 34120000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Cheshire Police Northern Area

1)Short description

Covering the Geographic Area of Warrington, Runcorn and Widnes
2)Common procurement vocabulary (CPV)

34100000, 34110000, 34120000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Cheshire Police Area

1)Short description

Covering the Geographic Area of Cheshire Police Force
2)Common procurement vocabulary (CPV)

34100000, 34110000, 34120000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A Parent Company Guarantee may be required if applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Terms concerning financing and payment will be set out in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate ,of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CPA/SPU/244
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.6.2013 – 10:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.6.2013 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

26.4.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Economic operators wishing to express interest should go to www.bluelight.gov.uk and click on Current Opportunities which is within the supplier area box on the left of the screen. On the next screen enter 96VLFB in the box labelled ‘contains’ then click search. Click on the blue link for the contract title to view the opportunity. To express interest you will need to login. If you are not already registered on www.bluelight.gov.uk you will need to return to the home page and click on the register company link in the supplier area box on the left. Registration is free of charge and your user name and password will be emailed to you.

The Police and Crime Commissioner is committed to equality and diversity in its service provision and will ensure compliance with all legislation covering anti-discrimination and assess suppliers’ and service providers’ commitment to these aims and values.
The Race Relations Act 1976, as amended by the Race Relations (Amendment) Act 2000, places a statutory duty on local authorities to promote race equality. This means that local authorities in carrying out their various functions must ‘have due regard to the need to eliminate unlawful racial discrimination and to promote equality of opportunity and good relations between persons of different racial groups’.
Economic operators will be asked to provide copies of policies they have in place to demonstrate their commitment to equal opportunities in respect of sex, age, race, disability, sexual orientation, religion and belief. Economic operators will also be expected to evidence and demonstrate how they will apply, promote, manage and monitor compliance with their policies whilst providing goods/works/services to the Police and Crime Commissioner.
Economic operators will also be required to demonstrate how they check and monitor equal opportunities when using third parties/sub-contractors (if applicable).
Potential suppliers should note that the Contracting Authority reserves the right to cancel this procurement at any stage and not to award the contract. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgment of potential suppliers.
Please note that no volume or value of orders will be guaranteed in respect of this contract.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

19.4.2013