Vehicle Maintenance and Repair Service Plymouth

PCH are looking to enter into a contract with a Service provider who is able to service, repair and maintain approximately 170 commercial vehicles.

United Kingdom-Plymouth: Repair and maintenance services of motor vehicles and associated equipment

2016/S 046-076198

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Plymouth Community Homes Ltd
Plumer House, Tailyour Road, Crownhill
For the attention of: Amanda Greenall
PL6 5DH Plymouth
UNITED KINGDOM
Telephone: +44 1752388402
E-mail: pch.purchasing@plymouthcommunityhomes.co.uk

Internet address(es):

General address of the contracting authority: http://www.plymouthcommunityhomes.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Vehicle Maintenance and Repair Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKK41

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

PCH are looking to enter into a contract with a Service provider who is able to service, repair and maintain approximately 170 commercial vehicles. PCH intends to enter into contract with one supplier for the duration of 3 years, with the option to extend for a further 2 years subject to annual review at PCH’ sole discretion, based on performance, price and business objectives.
The contract has an estimated value of approx. 100 000 GBP per annum in total, subject to business requirements.
A full list of services is included in the document. Services will include servicing, maintenance, MOTs, repairs, breakdown and recovery services, safety inspections, tail lift and LOLER inspections. The work must be undertaken by one garage within the Plymouth boundary to reduce fleet mileage, carbon emissions and operative down time, carried out mainly out of hours. The suppliers will be selected according to the criteria set out in the Invitation to Tender based on service and availability, quality and pricing offered in the proposal.

II.1.6)Common procurement vocabulary (CPV)

50110000, 50111000, 50116200, 50116300, 50116400, 50112000, 50112100, 50112200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

PCH are looking to enter into a contract with a Service provider who is able to service, repair and maintain approximately 170 commercial vehicles. PCH intends to enter into contract with 1 supplier for the duration of 3 years, with the option to extend for a further 2 years subject to annual review at PCH’ sole discretion, based on performance, price and business objectives. The contract has an estimated value of approx. 100 000 GBP per annum in total, subject to business requirements.
A full list of services is included in the document. Services will include servicing, maintenance, MOTs, repairs, breakdown and recovery services, safety inspections, tail lift and LOLER inspections. The work must be undertaken by one garage within the Plymouth boundary to reduce fleet mileage, carbon emissions and operative down time, carried out mainly out of hours. The suppliers will be selected according to the criteria set out in the Invitation to Tender based on service and availability, quality and pricing offered in the proposal.
Estimated value excluding VAT:
Range: between 500 000 and 1 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: PCH intends to enter into contract with one supplier for the duration of 3 years, with the option to extend for a further 2 years subject to annual review at PCH’ sole discretion, based on performance, price and business objectives.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details of the deposits and guarantees required from successful bidders will be set out in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of the deposits and guarantees required from successful bidders will be set out in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The successful contractor may be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and the employment of small and medium enterprises. Accordingly, the contract performance conditions will relate in particular to social and environmental considerations.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 45 of the Consolidated Directive 2004/18/EC and as set out in the tender which is available from the address set out in I.1.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Applicants will be required to complete a tender consistent with the provisions of Directive 2004/18/EC. The tender is available from the address set out at I.1 and must be returned by the date set out at IV.3.4.
Minimum level(s) of standards possibly required: As set out in the tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a tender consistent with the provisions of Directive 2004/18/EC. The tender is available from the address set out at I.1 and must be returned by the date set out at IV.3.4.
Minimum level(s) of standards possibly required:
As set out in the tender document.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 5.4.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.4.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal Courts of Justice, Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: PCH will allow a period of at least ten (10) calendar days between the date it gives notice to candidates of the decision to award the proposed agreement and the date on which it proposes to conclude the agreement. If, by midnight at the end of the second working day of the ten (10) day standstill period, PCH receives a request.
in writing from a candidate as to why it was not successful, PCH is required to provide additional information to the candidate.
That information must be provided at least three (3) working days before the expiry of the ten (10) days’ standstill period (though the standstill period may be extended if it is not possible to provide the information in time). Requests for additional information should be sent to the contact at section 1.1. An aggrieved candidate who claims that
it has suffered or risked loss or damage as a result of breach by PCH of its duties under the Public Contracts Regulations 2006 may take proceedings in the High Court. Any such proceedings must be brought promptly and in any event within three (3) months from the date on which grounds for bringing proceedings first arose (the Court has a discretion to extend the period for good reason).

VI.4.3)Service from which information about the lodging of appeals may be obtained

Office of Government Commerce
Rosebery Court, St Andrews Business Park
NR7 0HS Norwich
UNITED KINGDOM
E-mail: servicedesk@ogc.gsi.gov.uk
Telephone: +44 8450004999

VI.5)Date of dispatch of this notice:

1.3.2016