Vehicle Spare Parts Tender

Vehicle Spare Parts Tender

Supply of automotive consumables, on a national level for a variety of vehicles including cars, vans, heavy commercial vehicles and coaches.

UK-Christchurch: spare parts for goods vehicles, vans and cars

2012/S 92-152155

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Babcock International (The Phoenix Service Provider acting as the contracting authority’s agent)
1 Enterprise Way, Bourenmeouth International Airport
BH23 6BS Christchurch
UNITED KINGDOM
Telephone: +44 1202365267
E-mail: phoenix.procurement@babcock.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: all units and establishments of the Ministry of Defence and any other UK government department or contracting authority
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supply of automotive consumables, on a national level for a variety of vehicles including cars, vans, heavy commercial vehicles and coaches.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Spare parts for goods vehicles, vans and cars. Greases and lubricants. The Ministry of Defence requires the supply of automotive consumables on a national level (UK). The requirement includes the provision of Engine Lubricants, Light bulbs, Wiper blades AdBlue and Anti-freeze. MOD customers will place orders for consumables on the selected supplier’s website or other agreed means such as telephone or fax to include details of the required materials for the vehicle, their delivery address, contact details and budget UIN. The supplier will then process the order and despatch the consumables to the customer location. The supplier would then electronically invoice Phoenix Service Provider monthly The Authority invites Expressions of Interest from suppliers to meet the above requirement and award a public contract to a single service provider. A pre-qualification questionnaire will be issued to all suppliers that express an interest in this requirement.
II.1.6)Common procurement vocabulary (CPV)

34330000, 24951000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Range: between 70 000 and 100 000 GBP per annum.
Currency: Pound Sterling.
This requirement is for an Enabling contract.
II.2.2)Information about options

Options: yes
Description of these options: Description of these options: The Ministry of Defence reserves the right to extend the contract for an additional 1 year period at the end of the initial 34 months period of the head contract.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.10.2012. Completion 31.8.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://project.contracts.mod.uk/businessExchange/project/reasonsForExclusion.html dspr.

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: : Suppliers who express an interest in this requirement will be required to complete and submit a Pre-Qualification Questionnaire to confirm their suitability and understanding of the requirement. If more than 6 companies are found to be suitable, then the PQQ will be used to score companies and rank accordingly.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

Price. Weighting 60

Technical. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SPPT/0035
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

11.6.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2012510-DCB-3913913.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Service Provision Project Team, DE&S

Body responsible for mediation procedures

Service Provision Project Team, DE&S

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Service Provision Project Team, DE&S

VI.5)Date of dispatch of this notice:10.5.2012