Vehicle Telematics for UK Public Sector – Crown Commercial Service Framework

Vehicle Telematics for UK Public Sector – Crown Commercial Service Framework

Crown Commercial Service is seeking to establish a Framework Agreement for the provision of vehicle telematics for Crown Bodies and other buyers.

United Kingdom-Liverpool: Telematics services

2019/S 220-539195

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Minister for the Cabinet Office acting through Crown Commercial Service (CCS)
Postal address: 9th Floor, The Capital, Old Hall Street
Town: Liverpool
NUTS code: UK
Postal code: L3 9PP
Country: United Kingdom
E-mail: supplier@crowncommercial.gov.uk
Telephone: +44 3450103503
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://crowncommercialservice.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://crowncommercialservice.bravosolution.co.uk
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local subdivisions

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Vehicle Telematics Hardware and Software Solutions

Reference number: RM6143

II.1.2)Main CPV code

64226000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Crown Commercial Service is seeking to establish a framework agreement for the provision of vehicle telematics for Crown Bodies and other buyers identified at Section VI.3) of this notice.

This proposed agreement will replace the current RM3754 framework agreement. This new agreement will offer vehicle telematics products and services to help fleet managers improve the safety and efficiency of fleet operations.

The scope of the framework covers the United Kingdom of Great Britain and Northern Ireland.

Suppliers appointed to the framework will be responsible for the provision of:

a) vehicle telematics hardware, software and associated products;

b) data analysis and risk management solutions.

The full specification is set out in Framework Schedule 1 (Specification) which can be found in the attachments area of the event in the Bravo eSourcing suite.

The framework term is for an initial period of 24 months, with the option to extend by 2 further periods of 12 consecutive months.

II.1.5)Estimated total value

Value excluding VAT: 23 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description

II.2.1)Title:

Supply of Vehicle Telematics Hardware, Software and Associated Products

Lot No: 1

II.2.2)Additional CPV code(s)

31600000
32440000
32441000
32441100
32441200
32441300
50111110
50330000
51500000
64226000
72250000
72254000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Supply of vehicle telematics hardware, software and associated products.

Suppliers on this lot will provide vehicle telematics hardware and software solutions for lease, hire or purchase. This includes the provision of associated products such as cameras and tracking solutions for equipment which are fixed or stored within a vehicle. Suppliers may offer supply only and supply and fit solutions.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 80 %
Price – Weighting: 20 %

II.2.6)Estimated value

Value excluding VAT: 20 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

A framework contract will be awarded to 15 bidders for this lot. The maximum number of bidders may increase where 2 or more bidders have tied scores in last position. We also reserve the right to award to any bidder whose final score is within 1 % of the last position of this lot.

II.2)Description

II.2.1)Title:

Supply of Fleet Data Analysis and Risk Management Solutions

Lot No: 2

II.2.2)Additional CPV code(s)

31600000
32440000
32441000
32441100
32441200
32441300
50111110
50330000
51500000
64226000
72250000
72253000
72254000

II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

Suppliers on this lot will provide a single point of access software platform designed to enable buyers to analyse data from multiple sources in 1 place in order to support their fleet operation, optimise fleet whole life costs and undertake effective risk management activities. Sources of data may be connected or non-connected.

Connected data is typically real-time, dynamic data extracted from a vehicle or telematics equipment which provides vehicle or driver related information, such as vehicle GPS location or driver behaviour. Non-connected data is historical and typically obtained from sources such as a database. The data provides relevant contextual information to support fleet and risk management, for example information related to a driver’s training record, licence checks or the number of penalty points they have incurred.

Suppliers will provide a software solution that:

— can integrate with multiple connected and non-connected data sources and systems, allowing buyers to access these data streams in 1 software hub,

— will aggregate and normalise data from multiple sources, enabling buyers to analyse driver behaviour and vehicle usage in order to effectively manage risk,

— is hardware agnostic, facilitating effective fleet management by the buyer across all vehicle and telematics hardware manufacturers.

For avoidance of doubt, suppliers on Lot 2 may not provide hardware.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 80 %
Price – Weighting: 20 %

II.2.6)Estimated value

Value excluding VAT: 3 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

A framework contract will be awarded to 20 bidders for this lot. The maximum number of bidders may increase where 2 or more bidders have tied scores in last position. We also reserve the right to award to any bidder whose final score is within 1 % of the last position of this lot.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Candidates will be assessed in accordance with Section 5 of the 2015 Public Contract Regulations (implementing the Directive) on the basis of information provided in response to an invitation to tender (‘ITT’) registering for access.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 35
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

An electronic auction will be used
Additional information about electronic auction:

An electronic auction will not be used at the framework level. However, Buyers reserve the right to use an electronic auction at the call-off stage.

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 114-279912

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/01/2020
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 06/01/2020
Local time: 15:01

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The value provided at II.1.5) is only an estimate. We cannot guarantee to suppliers any business through this framework contract.

As part of this contract notice the following documents can be accessed at: https://www.contractsfinder.service.gov.uk/Notice/123f5a21-84e8-4b37-886c-6d6bf2304e

1) Notice transparency information for the agreement;

2) Notice authorised customer list;

3) Rights reserved for CCS framework.

CCS considers the Transfer of Undertakings (Protection of Employment) Regulations 2006 will not apply at framework level. We encourage bidders to take their own advice on whether TUPE is likely to apply, in particular circumstances of the call-off contract and carry out due diligence accordingly.

On 2.4.2014 Government introduced its Government Security Classifications (GSC) scheme which replaced Government Protective Marking Scheme (GPMS). A key aspect is the reduction in the number of security classifications used. All bidders should make themselves aware of the changes as it may impact on this requirement. The link below to Gov.uk provides information on the GSC at:

https://www.gov.uk/government/publications/government-security-classifications

Cyber Essentials is a mandatory requirement for Central Government contracts which involve handling personal information or provide certain ICT products and services. The Government is taking steps to reduce the levels of cyber security risk in its supply chain through the Cyber Essentials scheme. The scheme defines a set of controls which, when implemented, will provide organisations with basic protection from the most prevalent forms of threat coming from the internet. To participate in this procurement, bidders must be able to demonstrate they comply with the technical requirements prescribed by Cyber Essentials, for services under and in connection with this procurement.

Registering for access:

This procurement will be managed electronically via the BravoSolution eSourcing tool. This will be the route for sharing all information and communicating with potential providers. If you have recently registered on the BravoSolution portal for another CCS procurement you can use the same account for this new procurement. If not, you will first need to register your organisation on the portal.

To register, you will need to:

1) Go to the URL: https://crowncommercialservice.bravosolution.co.uk

2. Select the link ‘I am a new supplier user’;

3) Read and agree to the portal user agreement;

4) Complete the registration form, providing information including:

— the full legal name of your organisation,

— your company registration number,

— your DUNS number — a unique 9-digit number provided to organisations free of charge by Dun and Bradstreet,

— user and contact details.

Once you have registered on the BravoSolution eSourcing tool, you will be able to express your interest in this specific procurement. Your registered user will receive a notification email to alert them once this has been done.

Note: if you require additional users from your organisation to see the invitation to tender ITT, Do Not repeat the above process as this will create a new separate organisation account; instead the registered user can add additional users to the existing supplier organisation account via ‘User Management’ > ‘ManageUsers’ > ‘Users’ > ‘Create’.

Expressing an interest:

To express your interest in this procurement:

1) Login to the BravoSolution eSourcing Suite portal: https://crowncommercialservice.bravosolution.co.uk

2) On the dashboard select the link‘ITTs Open to All Suppliers’;

3) On the ‘ITTs Open to All Suppliers’ webpage you will see one or more procurements listed, click on the procurement name you wish to access;

4) Click on Express Interest at the top of the next screen;

5) You can now access the published documents in the BravoSolution portal.

For assistance please contact the eSourcing Help-desk operated by BravoSolution at help@bravosolution.co.uk or 0800 069 8630.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Crown Commercial Service
Town: Liverpool
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

11/11/2019
UPDATE:

United Kingdom-Liverpool: Telematics services

2019/S 223-546979

Corrigendum

Notice for changes or additional information

Supplies

(Supplement to the Official Journal of the European Union, 2019/S 220-539195)

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority/entity

I.1)Name and addresses

Official name: The Minister for the Cabinet Office acting through Crown Commercial Service (CCS)
Postal address: 9th Floor, The Capital, Old Hall Street
Town: Liverpool
NUTS code: UK
Postal code: L3 9PP
Country: United Kingdom
E-mail: supplier@crowncommercial.gov.uk
Telephone: +44 3450103503

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Vehicle Telematics Hardware and Software Solutions

Reference number: RM6143

II.1.2)Main CPV code

64226000

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Crown Commercial Service is seeking to establish a framework agreement for the provision of vehicle telematics for Crown Bodies and other buyers identified at Section VI.3) of this notice.

This proposed agreement will replace the current RM3754 framework agreement. This new agreement will offer vehicle telematics products and services to help fleet managers improve the safety and efficiency of fleet operations.

The scope of the framework covers the United Kingdom of Great Britain and Northern Ireland.

Suppliers appointed to the framework will be responsible for the provision of:

a) vehicle telematics hardware, software and associated products;

b) data analysis and risk management solutions.

The full specification is set out in Framework Schedule 1 (Specification) which can be found in the attachments area of the event in the Bravo eSourcing suite.

Section VI: Complementary information

VI.5)Date of dispatch of this notice:

14/11/2019

VI.6)Original notice reference

Notice number in the OJ S: 2019/S 220-539195

Section VII: Changes

VII.1)Information to be changed or added

VII.1.2)Text to be corrected in the original notice

Section number: II.1.4)
Place of text to be modified: Short Description
Instead of:

The framework term is for an initial period of 24 months, with the option to extend by 2 further periods of 12 consecutive months.

Read:

The framework term is for a period of 48 months.

Section number: VI.3
Place of text to be modified: Additional Information
Instead of:

As part of this contract notice the following documents can be accessed at: https://www.contractsfinder.service.gov.uk/Notice/123f5a21-84e8-4b37-886c-6d6bf2304e

Read:

As part of this contract notice the following documents can be accessed at:

https://www.contractsfinder.service.gov.uk/Notice/123f5a21-84e8-4b37-886c-6d6bf2304e7c

VII.2)Other additional information: